ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 27/05/2016

Expire date: 01/07/2016

External Reference: 2016-574769

TED Reference: 2016/S 104-185709

Contract notice - utilities

Cached Version

Contract notice – utilities

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail
N/A
Procurement Department, CIE Works,
Dublin 8
Inchicore
IE
Contact person: Mr. Gary Mander
Telephone: +353 17034870
E-mail: gary.mander@irishrail.ie
Fax: +353 18860567
NUTS code:  IE021 -  Dublin
Internet address(es):
Main address: http://www.irishrail.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99399&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply of Rolling Stock Wheels and Axles
Reference number:  5991
II.1.2)

Main CPV code

34631400  -  Wheel axles and tyres and other parts of locomotives or rolling stock
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Iarnród Éireann (IÉ) are seeking to award a long term contract, to a single entity, for the supply of replacement rolling stock wheels and axles.
This strategic contract will cover a variety of different fleet types and will require a focused and tailored contract management solution from the successful tenderer.
All safety critical components supplied will be required to fulfil the requirements of EN13261 or EN13262. IÉ require that the successful contractor to be qualified and capable of providing wheel pan, axle and wheel-set technical support.
Due to the strategic nature of the supply contract, ensuring continuity of supply and meeting agreed delivery schedules will be of paramount importance. To manage this process, the successful contractor will be required to hold black stocks of both wheels and axles. IÉ also require that companies participating in the process can demonstrate that they also have the capabilities and experience in producing complete wheel-set assemblies.
II.1.5)

Estimated total value

Value excluding VAT: 12000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

34600000  -  Railway and tramway locomotives and rolling stock and associated parts
34630000  -  Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
34631000  -  Parts of locomotives or rolling stock
II.2.3)

Place of performance

NUTS code:  IE021 -  Dublin
Main site or place of performance:  
Deliveries to Dublin, Republic of Ireland
II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) are seeking to award a long term contract, to a single entity, for the purchase/supply of replacement rolling stock wheels and axles.
This strategic contract will cover a variety of different fleet types and will require a focused and tailored contract management solution from the successful tenderer.
All safety critical components supplied will be required to fulfil the requirements of EN13261 or EN13262.
Historical analysis of requirements estimate that, per annum, IÉ will have a requirement for in the region of 1300 wheel units split across as many as 9 different wheel types; and a requirement for in the region of 300 axle units split across as many as 14 different axle types.
All products will be delivered to Inchicore Works, Dublin 8, Republic of Ireland.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 12000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:  
This contract will be awarded for an initial period of 5 years. There will be an option to extend this 5 year term up to a maximum of 7 years.
If no extension options are exersized, this tender will be re-advertised in 2021.
If all extension options are exersized, this tender will be re-advertised in 2023.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The supply of rolling stock wheels and axles are deemed to be safety critical products which are subject to stringent regulatory controls and procedures.
Due to the highly technical nature of the supply contract, it may be impractical to invite all companies who submit a pre-qualification questionnaire to tender.
IÉ do not know at this stage the quantity or quality of the pre-qualification submissions it will receive following placement of this call for competition.
IÉ do however envisage, subject to the above, that in the region of 5 companies may be invited to tender.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Options to extend the contract by 2 years up to an overall maximum contract duration of 7 years.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: Please refer to the attached pre-qualification questionnaire which contains the advertised selection criteria.
III.1.6)

Deposits and guarantees required

Not applicable.
III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Not applicable.
III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  01/07/2016
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/08/2016
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
This contract will be awarded for an initial period of 5 years. There will be an option to extend this 5 year term up to a maximum of 7 years. If no extension options are exersized, this tender will be re-advertised in 2021. If all extension options are exersized, this tender will be re-advertised in 2023.
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Central Office of the High Court
Inns Quay
Dublin
7
IE
Telephone: +353 18886511
E-mail: HighCourtCentralOffice@courts.ie
Internet address: http://www.courts.ie/

VI.5)

Date of dispatch of this notice

27/05/2016