Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail

N/A

Irish Rail Procurement, CIE Works,

Dublin 8

Inchicore

Contact person: Fergal Riggs

Telephone: +353 17033718

E-mail: fergal.riggs@irishrail.ie

Fax: +353 14537349

NUTS code: IE - IRELAND

Internet address(es):

Main address: www.irishrail.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99264&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

HCM & Payroll Client Advisor

Reference number: 6425

II.1.2)

Main CPV code

72000000 - IT services: consulting, software development, Internet and support

II.1.3)

Type of contract

Services

II.1.4)

Short description

This is a call to competition by IE for the procurement of a HCM & Payroll Client
Advisor. This process replaces the previously advertised process, advertised on
www.etender.gov.ie under notice number 104214. IÉ has a requirement for expert Client Advisory services to augment and support the procurement phase of the implementation of the HCM & Payroll project over the next 9-12 months. IÉ will draw on the consultant’s knowledge of the HCM & Payroll systems and broad experience at applying best practices and proven methodologies to assist them to deliver this critical programme. Further details of the assignment can be reviewed at appendix 3 of the attached Pre Qualification Questionnaire.

II.1.5)

Estimated total value

Value excluding VAT: 500000.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

72200000 - Software programming and consultancy services

72220000 - Systems and technical consultancy services

72224000 - Project management consultancy services

72266000 - Software consultancy services

79414000 - Human resources management consultancy services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

Dublin

II.2.4)

Description of the procurement

This is a call to competition by IE for the procurement of a HCM & Payroll Client
Advisor. This process replaces the previously advertised process, advertised on
www.etender.gov.ie under notice number 104214. Any applicants that have applied previously under competition 104214 must re-apply through this new tender process. Iarnród Éireann (IÉ) employs
3,813 staff Nationwide in 142 separate locations. Staff are paid weekly or monthly
through a COBOL based bespoke payroll system. There are currently five
separate payrolls that run on this system. The system is VAX VMS based but runs
on a virtualised Integrity platform. The system is obsolete and needs to be
replaced.
With this in mind, IÉ needs to procure a new system. To facilitate this a tender for
a new system or service needs to be developed and put to the market. It has yet
to be decided if the current HCM & Payroll systems will be either;
(a) Taken over by a new third party and run as a managed service;
(b) Replaced with a new on premises system;
(c) Replaced with an off premises system but still run by Iarnród Éireann;
(d) Replaced and run as a managed service off premises.
IÉ has a requirement for expert Client Advisory services to augment and support
the procurement phase of the implementation of the HCM & Payroll project over
the next 9-12 months. IÉ will draw on the consultant’s knowledge of the HCM &
Payroll systems and broad experience at applying best practices and proven
methodologies to assist them to deliver this critical programme.
This will also require working with IÉ to implement the necessary changes to their
own processes to support this programme and to help ensure the transformational
readiness of the organisation going forward.
IÉ’s requirement for Client Advisory services will also involve assisting with the
various deliverables within the procurement phase of the HCM & Payroll System
providing relevant expertise. Further details of the assignment can be reviewed at
appendix 3 of the attached Pre Qualification Questionnaire.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 500000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend for an additional period of 12 months if required and at the completed discretion of Irish Rail

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Additional information can be reviewed in the attached PQQ

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: See PQQ

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: See PQQ

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

See PQQ

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

See PQQ

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 06/06/2016

Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/06/2016

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.3)

Additional information

See PQQ

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

Dublin

VI.5)

Date of dispatch of this notice

23/05/2016

Contract notice - utilities

Information