ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 20/05/2016

Expire date: 20/06/2016

External Reference: 2016-072748

TED Reference: 2016/S 098-175141

Contract notice

Cached Version

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Health
N/A
Hawkins House
Dublin 2
Hawkins Street
IE
Contact person: John Beaddie
Telephone: +353 16354000
E-mail: john_beaddie@health.irlgov.ie
Fax: +353 16354001
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://health.gov.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1121

Department of Children and Youth Affairs
43/49 Mespil Road
Dublin
D04 YP52
IE
Contact person: James Gibbs
Telephone: +353 16473232
E-mail: James_Gibbs@dcya.gov.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://dcya.gov.ie/

I.2)

Joint procurement

The contract involves joint procurement
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99063&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99063&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The provision of document scanning and indexing services and a document management system to the Department of Health and the Department of Children
II.1.2)

Main CPV code

79999100  -  Scanning services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The provision of Document Scanning and Indexing Services and a Document
Management System to the Department of Health and the Department of Children
and Youth Affairs for approximately 6,000 files/approximately 800,000 pages; the
disassembly and reassembly of these files; the production of a searchable [file
content] index and the provision of document management software with
document gathering, analysis and reporting capacity to facilitate discovery of
records to a legal standard.
II.1.5)

Estimated total value

Value excluding VAT: 135000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48311000  -  Document management software package
48311100  -  Document management system
79996100  -  Records management
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Dublin 2
II.2.4)

Description of the procurement

The provision of Document Scanning, file indexing
Services & Document Management System to the
Dept Health & the Dept Children & Youth Affairs for
approx. 6,000 files/approx 800,000 pages; the
disassembly & reassembly of these files; the
production of a searchable file content index &the
provision of document management software with
document gathering, analysis and reporting capacity
to facilitate the discovery of records to a legal
standard.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 135000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to one (1) year with a maximum of three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.12)

Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  See tender document.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

See tender document.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  20/06/2016
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  20/06/2016
Local time:  12:00
Place:  
Department of Health
Hawkins House
Hawkins Street
Dublin
D02 VW90

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts
Dublin
IE
Telephone: +353 18886511
E-mail: HighCourtCentralOffice@courts.ie
Internet address: www.courts.ie

VI.5)

Date of dispatch of this notice

20/05/2016