Date of dispatch of this notice: 13/05/2016
Expire date: 13/06/2016
External Reference: 2016-848952
TED Reference: 2016/S 094-168494
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
Contact person:
Hannah Hughes
Telephone:
+353 14763400
E-mail:
hhughes@tourismireland.com
Fax:
+353 14763666
NUTS code:
IE -
IRELAND
Main address:
http://www.tourismireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98959&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the following address:
Tourism Ireland
Beresford House 2 Beresford Road BT52 1GE Northern Ireland
Coleraine
BT52 1GE
UK
Contact person:
Hannah Hughes
E-mail:
hhughes@tourismireland.com
NUTS code:
IE -
IRELAND
Main address:
http://www.tourismireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Destination Marketing
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of Electronic Media Monitoring Services
Reference number:
MC/CK/2016/01
II.1.2)
Main CPV code
48500000
-
Communication and multimedia software package
II.1.3)
Type of contract
Services
II.1.4)
Short description
Tourism Ireland requires the services of a supplier for the provision of an
electronic media monitoring service in 21 overseas markets (subject to change
over time), for the period of 4 years [Single-party Framework Agreement]. The successful candidate will be required to
provide the following services:-
• Press monitoring:
• Broadcast monitoring:
• Internet monitoring:
• Social Media monitoring:
• Tourism Ireland Publicity Analysis Tool Link-up:
• Transcripts:
• Evaluation: EAV (equivalent advertising value)
This is the first stage in a 2-stage Restricted procedure and suitably qualified
suppliers are invited to submit a request to participate. Please refer to
supporting documentation for full details of the requirements.
electronic media monitoring service in 21 overseas markets (subject to change
over time), for the period of 4 years [Single-party Framework Agreement]. The successful candidate will be required to
provide the following services:-
• Press monitoring:
• Broadcast monitoring:
• Internet monitoring:
• Social Media monitoring:
• Tourism Ireland Publicity Analysis Tool Link-up:
• Transcripts:
• Evaluation: EAV (equivalent advertising value)
This is the first stage in a 2-stage Restricted procedure and suitably qualified
suppliers are invited to submit a request to participate. Please refer to
supporting documentation for full details of the requirements.
II.1.5)
Estimated total value
Value excluding VAT: 1275000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
30233000
-
Media storage and reader devices
79990000
-
Miscellaneous business-related services
92400000
-
News-agency services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Global network of offices - please refer to the supporting documentation
II.2.4)
Description of the procurement
Tourism Ireland requires the services of a supplier for the provision of an
electronic media monitoring service in 21 overseas markets (subject to change over time), for the period of 4 years. The successful candidate will be required to provide the following services:-
• Press monitoring:
• Broadcast monitoring:
• Internet monitoring:
• Social Media monitoring:
• Tourism Ireland Publicity Analysis Tool Link-up:
• Transcripts:
• Evaluation: EAV (equivalent advertising value)
This is the first stage in a 2-stage Restricted procedure and suitably qualified
suppliers are invited to submit a request to participate. Please refer to
supporting documentation for full details of the requirements.
electronic media monitoring service in 21 overseas markets (subject to change over time), for the period of 4 years. The successful candidate will be required to provide the following services:-
• Press monitoring:
• Broadcast monitoring:
• Internet monitoring:
• Social Media monitoring:
• Tourism Ireland Publicity Analysis Tool Link-up:
• Transcripts:
• Evaluation: EAV (equivalent advertising value)
This is the first stage in a 2-stage Restricted procedure and suitably qualified
suppliers are invited to submit a request to participate. Please refer to
supporting documentation for full details of the requirements.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1275000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
Initial 3 year period with 1 annual renewal
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
Previous recent experience in managing contracts of a similar value, complexity and nature
Ability to provide a service to monitor all media throughout the specified markets as detailed in the specification
Adequate resources to fulfil the requirements, including technical capacity
Ability to provide a service to monitor all media throughout the specified markets as detailed in the specification
Adequate resources to fulfil the requirements, including technical capacity
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the supporting tender documentation available for downloading from the Irish Government Procurement Portal www.etenders.gov.ie
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
As stated in the supporting tender documentation available for downloading from the Irish Government Procurement Portal www.etenders.gov.ie
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
As stated in the supporting tender documentation available for downloading from the Irish Government Procurement Portal www.etenders.gov.ie
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
13/06/2016
Local time:
15:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 19/07/2016
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
Duration of the Framework Agreement: The Framework Agreement will be for 3 years, renewable annually —subject to satisfactory performance, with the possibility of extending for a further period of up to 1 year.
This is the first stage in a two-stage restricted procedure. Following evaluation of Requests to Participate received, a minimum of five shortlisted candidates will be invited to submit a detailed tender proposal.
Please note that Tourism Ireland does not guarantee that the services will be carried out during the lifetime of the Framework Agreement.
Tourism Ireland requires all Tenderers to adopt the format set out in the Invitation to Tender Document.
One signed original plus three additional hard copies and one soft copy must be delivered to the delivery address by the deadline stated in this Contract Notice.
Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.
Late applications will not be accepted. Applications by fax or by email will not be accepted.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.
Award of this contract will be subject to the winning Tenderer's compliance with the Fair Employment and Treatment (Northern Ireland) Order 1998 (if based in NI).
Award of this contract will be subject to approval by the Board of Tourism Ireland.
Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate or equivalent as required by the Irish Revenue Commissioners.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
This is the first stage in a two-stage restricted procedure. Following evaluation of Requests to Participate received, a minimum of five shortlisted candidates will be invited to submit a detailed tender proposal.
Please note that Tourism Ireland does not guarantee that the services will be carried out during the lifetime of the Framework Agreement.
Tourism Ireland requires all Tenderers to adopt the format set out in the Invitation to Tender Document.
One signed original plus three additional hard copies and one soft copy must be delivered to the delivery address by the deadline stated in this Contract Notice.
Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.
Late applications will not be accepted. Applications by fax or by email will not be accepted.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.
Award of this contract will be subject to the winning Tenderer's compliance with the Fair Employment and Treatment (Northern Ireland) Order 1998 (if based in NI).
Award of this contract will be subject to approval by the Board of Tourism Ireland.
Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate or equivalent as required by the Irish Revenue Commissioners.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Dublin
IE
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
In line with the 14-day Standstill Period
VI.5)
Date of dispatch of this notice
13/05/2016