ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 15/04/2016

Expire date: 16/05/2016

External Reference: 2016-608720

TED Reference: 2016/S 077-136823

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Environmental Protection Agency
N/A
Headquarters
PO Box 3000  Johnstown Castle Estate, Wexford
IE
For the attention of: Harry Kettle
E-mail: info@achilles.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98191&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98191&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Environment
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Catering Services at Environmental Protection Agency, Head Office, Wexford

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No17:  Hotel and restaurant services
    Main site or location of works, place of delivery or of performance:

    Johnstown Castle Estate, Wexford

    NUTS code
    South-East (IE)
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Canteen and catering services to the Agency’s Headquarters in Wexford, these services are to be provided during working hours on 5 days a week to approximately 150+ staff. Contract hours 9:30am – 3:30pm

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    55510000   Canteen services
    Supplementary vocabulary
    55500000   Canteen and catering services
    55511000   Canteen and other restricted-clientele cafeteria services
    55512000   Canteen management services
    55520000   Catering services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The Contracting Authority wishes to tender for the services of suitability qualified catering service providers. It is for the provision of canteen and catering services to the Agency’s Headquarters in Wexford, these services are to be provided during working hours on 5 days a week.

    Contract hours 9:30am – 3:30pm.

    Numbers on site: approximately 150 staff + others.

    Mid-Morning Break: Hot and cold beverages and a range of confectionery to include pastries; scones; fruit; etc, to be available from 10:30 to 11:30

    Lunch time Service: Provide a Lunchtime service, to include freshly cut sandwiches, rolls, soup, salad plates, wraps, panini, confectionery, soft drinks and crisps etc.

    Internal Meetings: Provide tea/coffee and lunches (cold) for internal meetings as requested i.e. beverages/confectionery/fruit.

    Events/Special Occasions: Provide refreshments on request for events and special occasions, e.g. Retirements; Large gatherings (circa 200), Seasonal occasions. Requirements to be agreed with Service Provider on an event basis; circa 6-10 events per annum.

    Housekeeping:

    Fully clean the canteen, sanitise all utensils, fully clean all cutlery and crockery, replenish staff preparation area with cutlery and crockery, vacuum and mop all canteen floor surfaces daily. Ensure that the service areas and food preparation areas comply with Health and Safety and HACCP Regulations.

    Estimated cost excluding VAT
    Range: between  250000  and 500000  EUR
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    Two, one year periods on initial 3 year contract

    Provisional timetable for recourse to these options:
    in months: 24 (from the award of the contract)
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 060 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    If the tender is a consortium or grouping of members, the tenderer must specify the commercial and legal relationship (if any) amongst its members and any agreement giving effect to same. The contracting authority reserves the right to request copies of any such agreements.

    The contracting authority reserves the right, at its absolute discretion, to require a lead firm to contract:

    • On the basis of joint and several liability with each other of the tenderer executing the contract

    • With a particular single member of the tenderer as the prime contractor, with the other members providing collateral warranties and/or guarantees; or

    • As an incorporated or unincorporated special purchase vehicle, with collateral warranties and/or guarantees from the members of the tenderer.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  7
    IV.1.3)

    Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:  yes
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    16.05.2016 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN], [Language_GA]

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    The Qualification Questionnaire document available to download from www.etenders.gov.ie contains full information regarding this competition. The contracting authority reserves the right to discontinue this procurement process at any point, and will not be held liable to candidates for any costs incurred as a result of such a decision. This contract will be awarded following negotiation with chosen economic operators. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register to this tender on www.etenders.gov.ie

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court
    Four Courts, Inns Quay
    7  Dublin
    E-mail: Highcourtcentraloffice@courts.ie
    Internet address: https://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI420 of 2010) available at www.irishstatutebook.ie

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    Your legal advisor
    Internet address: