Date of dispatch of this notice: 15/03/2016
Expire date: 18/04/2016
External Reference: 2016-813350
TED Reference: 2016/S 054-090677
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Dublin City Council
N/A
Civic Offices, Wood Quay
Co.Dublin Dublin 8
IE
For the attention of: Aideen Williamson
Telephone: +353 2225913
E-mail: aideen.williamson@dublincity.ie
N/A
Civic Offices, Wood Quay
Co.Dublin Dublin 8
IE
For the attention of: Aideen Williamson
Telephone: +353 2225913
E-mail: aideen.williamson@dublincity.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97466&B=ETENDERS_SIMPLE
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97466&B=ETENDERS_SIMPLE
Further information can be obtained from:
Information is available from www.etenders.gov.ie RFT ID: 103856
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.
IE
.
.
IE
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
Please see questionnaire on www.etenders.gov.ie RFTID 103856
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IE
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IE
I.2)
Type of the contracting authority
Regional or local authority
I.3)
Main activity
- General public services
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Single Party Framework Agreement for Occupational Health Services
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No25:
Health and social services
Dublin 8
NUTS code
Dublin
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 7
Duration in years: 7
Justification for a framework agreement, the duration of which exceeds four years:
Thirdly the decision to extend the potential duration of the contract is based entirely on the nature of the service and takes account amongst other concerns, the particularities of the doctor / patient relationship and the management of medical records which means that there are extensive and complex legal obligations surrounding the collection, use, disclosure and transfer of records and materials.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated cost excluding VAT
Range: between 600000 and 1800000 EUR
Frequency and value of the contracts to be awarded: Range: between 600000 and 1800000 EUR
The framework agreement will be for a maximum of seven [7] years subject to satisfactory performance, business needs and budgetary constraints. The contract will be awarded initially for 3 years, with the option, purely at the discretion of The Council to extend for 2 x 2 year extensions.
For the avoidance of doubt, the contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
The estimated total value of the any purchases pursuant to the framework agreement is in the region of €200,000 annually and €1.8 million excluding VAT) over the lifetime of the agreement.
It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
II.1.5)
Short description of the contract or purchase(s)
The Contracting Authority proposes to engage in a competitive process for the
establishment of a framework agreement for the provision of Occupational Health
Services.
A framework agreement constitutes a means of establishing overall terms and
conditions in accordance with which, for a specified duration, individual contracts
may or not be awarded.
The City Council wishes to appoint an Occupational Health Service Provider
(OHSP) in order that The City Council has a best in class occupational health
service (OHS) for the protection and prevention of its entire staff, including the staff
of the Dublin Fire Brigade, from ill health (or injury) arising from their work in The
City Council.
The City Council is seeking to enter into a proactive partnership based
arrangement to ensure that it meets the objectives of the contract in the most
efficient and cost effective way while at the same time facilitating an environment in
which improvements are openly presented.
The framework agreement will be awarded to the OHSP that is best able to provide
a service which in general includes, but is not limited to:
• Fitness for work and individual assessments
• Pre-employment medical examinations
• Fitness to return to work examinations
• Ill-health retirement examinations
• Vaccinations
• Health surveillance programmes
• Extensive examinations appropriate to emergency services personnel in
operations such as Dublin Fire Brigade
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
85147000
Company health services
Supplementary vocabulary
85100000
Health services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
no
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The framework agreement will be for a maximum of seven [7] years subject to satisfactory performance, business needs and budgetary constraints. The contract will be awarded initially for 3 years, with the option, purely at the discretion of The Council to extend for 2 x 2 year extensions.
For the avoidance of doubt, the contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
The estimated total value of the any purchases pursuant to the framework agreement is in the region of €200,000 annually and €1.8 million excluding VAT) over the lifetime of the agreement.
It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
Estimated cost excluding VAT
Range: between 600000 and 1800000 EUR
Range: between 600000 and 1800000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: yes
Number of possible renewals:
2
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 36
in months: 36
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Please see questionnaire available at www.etenders.gov.ie RFTID103856
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
Please see questionnaire available at www.etenders.gov.ie RFTID103856
Minimum level(s) of standards possibly required:
Please see questionnaire available at www.etenders.gov.ie RFTID103856
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see questionnaire available at www.etenders.gov.ie RFTID103856
Minimum level(s) of standards possibly required:
Please see questionnaire available at www.etenders.gov.ie RFTID103856
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
Reference to the relevant law, regulation or administrative provision:
Occupational Health Care professionals
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures):
no
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators:
5
Objective criteria for choosing the limited number of candidates:
Please see questionnaire available at www.etenders.gov.ie RFTID103856
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:
yes
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
RFTID103856
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
18.04.2016 - 12:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
25.04.2016
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
[Language_EN], [Language_GA]
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement is primarily for use by the Human Resources Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. This notice is being published on a voluntary basis in the OJEU as the framework agreement is for a service which is a non-priority service (Annex IIB) and therefore not subject to the full rigours of the public procurement directive (2004/18/EC).
10. Please note that with the exception of Annex IIB services OJEU contracts are covered by the Government Procurement Agreement (GPA).
11. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12. All queries regarding this tender must be emailed to aideen.williamson@dublincity.ie for the attention of Aideen Williamson Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by April 8th at 5.00pm to enable issue of responses to all interested parties.
13. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
Please consult your soilicitor
VI.4.3)