ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 26/01/2016

Expire date: 03/03/2016

External Reference: 2016-584482

TED Reference: 2016/S 019-030406

Contract notice - utilities

Cached Version

Contract notice

Utilities

Directive 2004/17/EC

Services

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

EirGrid plc
N/A
Block 2 - The Oval, 160 Shelbourne Road
Dublin 4  Ballsbridge
IE
For the attention of: Paul Valentine
Telephone: +353 12370200
E-mail: paul.valentine@eirgrid.com
Internet address(es):
General address of the contracting entity: http://www.eirgrid.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/219
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95992&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Main activity

  • Electricity
I.3)

Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:

Pension Consultancy, Administration & Actuarial Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No6:  Financial services a) Insurances services b) Banking and investment services
    Main site or location of works, place of delivery or of performance:

    Ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 8
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 2000000  EUR
    Frequency and value of the contracts to be awarded:

    The Framework Agreement period will be for an initial duration of 5 years with the option to extend annually for up to an additional 3 years, subject always to the satisfactory performance of the suppliers.

    II.1.5)

    Short description of the contract or purchase(s)

    The objective of this Pre-Qualification Questionnaire (PQQ) process is to produce

    a short-list of suitably qualified companies who will be invited to tender for the

    provision of Pension Consultancy, Administration & Actuarial Services as required

    for EirGrid Group and the Trustees of the Pension Schemes and Funds

    sponsored by EirGrid group companies. Specifically EirGrid plc is the sponsor of

    the two general staff schemes in Ireland: the EirGrid Designated Staff scheme

    and the EirGrid Model scheme both of which use a single fund. This combination

    of schemes and fund is known as “The EirGrid Pension Fund”. SONI Ltd is the

    sponsor of a defined benefit scheme and a defined contribution scheme in

    Northern Ireland which have separate funds but these are all collectively known

    as “The SONI Ltd Pension Scheme”. There is one set of Trustees for the EirGrid

    Pension Fund and a separate set of Trustees for the SONI Ltd Pension Scheme.

    Candidates are invited to submit a qualification application for inclusion on the

    tender list for one or more of the applicable Framework Lots in accordance with

    this document.

    Lot 1: Pension Administration, Actuarial and Consultancy Services to the Trustees

    of the EirGrid Pension Fund and to the Trustees of the SONI Ltd Pension Scheme

    Lot 2: Pension related Consultancy, Advisory and Actuarial Services to EirGrid

    Group

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66520000   Pension services
    Supplementary vocabulary
    66131100   Pension investment services
    66141000   Pension fund management services
    66500000   Insurance and pension services
    66519600   Actuarial services
    66522000   Group pension services
    66523000   Pension fund consultancy services
    66523100   Pension fund administration services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Information about lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The initial contract period envisaged is 5 years with the possibility to extend annually up to a further 3 years, subject always to the satisfactory performance of the supplier(s).

    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    The initial contract period envisaged is 5 years with the possibility to extend annually up to a further 3 years, subject always to the satisfactory performance of the supplier(s).

    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Starting  02. 05. 2016  Completion  02. 05. 2021

    Information about lots

    Lot No: 1  Lot title: Lot 1: Pension Administration, Actuarial and Consultancy Services to the Trustees of the EirGrid Pension Fund and to the Trustees of the SONI Ltd Pension Scheme.
    1)

    Short description:

    Pension Administration, Actuarial and Consultancy Services to the Trustees of the EirGrid Pension Fund and to the Trustees of the SONI Ltd Pension Scheme.

    The EirGrid Pension Fund, which operates on a defined benefit (DB) basis in Ireland, was established in 2006 to provide retirement and life assurance benefits for its members and is a distinct legal entity, separate in every respect from the principle employer; EirGrid. Membership is open to all eligible employees. The Pension Fund currently has of the order of 360 active members, 100 deferred members and 10 Pensioners.

    The SONI Ltd Pension Scheme (which is available to staff working in SONI in Northern Ireland, one of the EirGrid Group companies, operates on both a DB and defined contribution (DC) basis. There are approximately 30 active members, 1 deferred member and 4 pensioners in the DB element of the scheme.

    The Lot 1 services relate to the operation of the EirGrid Pension Schemes and Funds on behalf of the trustees of the EirGrid Pension Fund and the trustees of the SONI Ltd Pension Scheme.

    Part A: Pension Schemes Administration Services

    Part B: Pension Fund Administration Services

    Part C: Scheme Actuarial Services

    Part D: Pensions related Consultancy and Advisory Services

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66520000   Pension services
    Supplementary vocabulary
    66131100   Pension investment services
    66141000   Pension fund management services
    66500000   Insurance and pension services
    66519600   Actuarial services
    66522000   Group pension services
    66523000   Pension fund consultancy services
    66523100   Pension fund administration services
    3)

    Quantity or scope:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Interested Candidates may choose to submit a PQQ response in line with this document for consideration of qualification for one or more of the above Framework Lots. Companies who wish to be considered for both lots will need at RFT stage to demonstrate that they will put, or have put, processes and structures in place to manage potential conflicts of interest, for example should EirGrid (the company) wish to seek actuarial advice under Lot 2 independently of the actuarial advice given to the Trustees under Lot 1.

    Lot No: 2  Lot title: Pension related Consultancy, Advisory and Actuarial Services to EirGrid Group
    1)

    Short description:

    Pension related Consultancy, Advisory and Actuarial Services to EirGrid Group

    Lot 2: EirGrid Group will from time to time require independent pensions advisory and consultancy services relating to the provision of pensions services in general. These services may include but are not limited to services relating to the EirGrid Pension Fund, and the SONI Ltd Pension Scheme. In addition to the main EirGrid Pension Fund, EirGrid plc also operates a separate Additional Voluntary Contribution (AVC) Scheme. The AVC Scheme is established under a legal trust, separate from both EirGrid plc and the EirGrid Pension Fund.

    The Lot 2 services relate to consultancy or advisory services relating to any pensions schemes and or funds as required by the EirGrid group of companies.

    Part A: Pensions related Consultancy and Advisory Services

    Part B: Actuarial Services

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66520000   Pension services
    Supplementary vocabulary
    66131100   Pension investment services
    66141000   Pension fund management services
    66500000   Insurance and pension services
    66519600   Actuarial services
    66522000   Group pension services
    66523000   Pension fund consultancy services
    66523100   Pension fund administration services
    3)

    Quantity or scope:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Interested Candidates may choose to submit a PQQ response in line with this document for consideration of qualification for one or more of the above Framework Lots. Companies who wish to be considered for both lots will need at RFT stage to demonstrate that they will put, or have put, processes and structures in place to manage potential conflicts of interest, for example should EirGrid (the company) wish to seek actuarial advice under Lot 2 independently of the actuarial advice given to the Trustees under Lot 1.

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

    III.2.3)

    Technical capacity

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting entity

    ENQEIR522

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    03.03.2016 - 12:00
    IV.3.5)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    Other: 

    Irish

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

    2) This is the sole call for competition for this service.

    3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

    4) Contract award will be subject to the approval of the competent authorities.

    5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.

    6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

    7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

    8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

    9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four Courts
    7  Dublin
    IE
    Telephone: +353 18886000
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    Central office of the High Courts (Appeal Section
    Ground Floor, East Wing, Inns Quay
    7  Dublin
    IE
    Telephone: +353 18886000
    Internet address: http://www.courts.ie