Publication

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Office of Government Procurement
N/A
3A Mayor Street Upper
Dublin Dublin 1
IE
For the attention of: Tender Operations
Telephone: +76 1008000
E-mail: support@ogp.gov.ie

Internet address(es):
General address of the contracting authority: http://www.procurement.ie/
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/351
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95864&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95864&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)

Main activity

General public services

I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Other Public Sector Bodies
IE

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Multi Suplier Framework for the Provision of Records Management Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services

Category No27: Other services

Main site or location of works, place of delivery or of performance:

Ireland

NUTS code

IRELAND

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.5)

Short description of the contract or purchase(s)

This competition relates to the establishment of a number of multi-supplier

Framework Agreements for the provision of Records Management Services. This

Competition is divided into four (4) lots.

II.1.6)

Common procurement vocabulary (CPV)

Main vocabulary

79996100 Records management

Supplementary vocabulary

79995100 Archiving services

79995200 Cataloguing services

79999100 Scanning services

II.1.7)

Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)

Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)

Information about variants

Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:

Estimated cost excluding VAT
Range: between 0 and 4000000 EUR

II.2.2)

Information about options

Options: no

II.2.3)

Information about renewals

This contract is subject to renewal: yes

Number of possible renewals: 1

In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 12

II.3)

Duration of the contract or time limit for completion

Duration in months: 036 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Framework Agreement Lot 1 – Nationwide Record Management Services (All twenty six counties)

1)

Short description:

Carlow, Cavan, Clare, Cork, Donegal, Dublin,

Galway, Kerry, Kildare, Kilkenny, Laois, Leitrim,

Limerick, Longford, Louth, Mayo, Meath, Monaghan,

Offaly, Roscommon, Sligo, Tipperary, Waterford,

Westmeath, Wexford, Wicklow.

2)

Common procurement vocabulary (CPV)

Main vocabulary

79996100 Records management

Supplementary vocabulary

79995100 Archiving services

79995200 Cataloguing services

79999100 Scanning services

3)

Quantity or scope:

Estimated cost excluding VAT
Range: between 0 and 4000000 EUR

4)

Indication about different date for duration of contract or starting/completion

5)

Additional information about lots:

Lot No: 2 Lot title: Framework Agreement Lot 2 – Record Management Services in Leinster

1)

Short description:

Dublin City and County, Louth, Meath, Longford,

Westmeath, Offaly, Kildare, Laois, Wicklow, Carlow,

Kilkenny and Wexford.

2)

Common procurement vocabulary (CPV)

Main vocabulary

79996100 Records management

Supplementary vocabulary

79995100 Archiving services

79995200 Cataloguing services

79999100 Scanning services

3)

Quantity or scope:

Estimated cost excluding VAT
Range: between 0 and 4000000 EUR

4)

Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)

Additional information about lots:

Lot No: 3 Lot title: Framework Agreement Lot 3 - Record Management Services in Munster

1)

Short description:

Clare, Tipperary, Limerick, Kerry, Waterford and Cork.

2)

Common procurement vocabulary (CPV)

Main vocabulary

79996100 Records management

Supplementary vocabulary

79995100 Archiving services

79995200 Cataloguing services

79999100 Scanning services

3)

Quantity or scope:

Estimated cost excluding VAT
Range: between 0 and 4000000 EUR

4)

Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)

Additional information about lots:

Lot No: 4 Lot title: Framework Agreement Lot 4 - Record Management Services in Connacht and Ulster

1)

Short description:

Donegal, Sligo, Leitrim, Cavan, Monaghan, Mayo,

Roscommon and Galway

2)

Common procurement vocabulary (CPV)

Main vocabulary

79996100 Records management

Supplementary vocabulary

79995100 Archiving services

79995200 Cataloguing services

79999100 Scanning services

3)

Quantity or scope:

Estimated cost excluding VAT
Range: between 0 and 4000000 EUR

4)

Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)

Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

III.1.4)

Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

III.2.2)

Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

Minimum level(s) of standards possibly required:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

Minimum level(s) of standards possibly required:

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

Open

IV.2)

Award criteria

IV.2.1)

Award criteria

The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction

An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

SFU004F

IV.3.2)

Previous publication(s) concerning the same contract

no

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.03.2016 - 13:00

Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate

24.03.2016 - 12:00

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up

[Language_EN]

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

Duration in months: 006 (from the date stated for receipt of tender)

IV.3.8)

Conditions for opening tenders

Date: 24.03.2016 - 13:00

Place:

IE

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

The High Court of Ireland
IE
Telephone: +353 18886000

Internet address:

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals:

Please consult with your own legal advisors.

VI.4.3)