Date of dispatch of this notice: 20/01/2016
Expire date: 02/03/2016
External Reference: 2016-313216
TED Reference: 2016/S 015-022288
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Dublin City Council
N/A
Civic Offices, Wood Quay
Co.Dublin Dublin 8
IE
For the attention of: Eileen Dennan
Telephone: +353 012226099
E-mail: eileen.dennan@dublincity.ie
N/A
Civic Offices, Wood Quay
Co.Dublin Dublin 8
IE
For the attention of: Eileen Dennan
Telephone: +353 012226099
E-mail: eileen.dennan@dublincity.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95840&B=ETENDERS_SIMPLE
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95840&B=ETENDERS_SIMPLE
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
www.etenders.gov.ie
.
.
IE
.
.
IE
I.2)
Type of the contracting authority
Regional or local authority
I.3)
Main activity
- General public services
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Provision of Corporate Grants Management System
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No7:
Computer and related services
Dublin 8
NUTS code
Dublin
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5)
Short description of the contract or purchase(s)
Open tender for provision of a corporate grants management system for Dublin
City Council, initially to cater for community grants, arts grants, sports grants, local
agenda 21 grants and LEO grants. This contract is for three years initially with
option to extend annually for a further two years.
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
48000000
Software package and information systems
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
yes
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
Dublin City Council proposes to award a contract for 3 years, for the provision of a
Corporate Grant Management System. Dublin City Council reserves the right to
extend this term for a period of up to one year, with a maximum of two such
extensions on the same terms and conditions, subject to the Contracting
Authorities obligations at law. Initially, this system will cater for the grant
management requirements of the community grants, arts grants, sports grants,
local agenda 21 grants and LEO grants sections. In future, it is envisaged that the
Grant Management System will be extended to cater for additional types of grant
requirements.
The system must allow applicants to register, apply for grants, provide key
information/documentation electronically, view case status/history. The system
must allow grant assessors to assess and approve of grant awards. The system
should cater for requesting staged payments and organising payments.
The Grants Management system must support internal day-to-day management
of the community grants, arts grants, sports grants, local agenda 21 grants and
LEO grants schemes. The Corporate Grants Management system must provide
an interface to the corporate Oracle Financial Management System to enable
automated production of grant payments .The Corporate Grants Management
system may include an interface to the national GMIS system to update details of
LEO Grants applied for and granted. The Corporate Grants Management system
must have the ability to produce standard and ad-hoc reports, using DCC
corporate reporting tools. The corporate Grants Management System should have
the ability to link to the corporate GIS, to enable the mapping of grant applications
and payments across the Dublin area.
Estimated cost excluding VAT: 400000
EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 060 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
please see tender documents at www.etenders.gov.ie
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
please see tender documents at www.etenders.gov.ie
Minimum level(s) of standards possibly required:
please see tender documents at www.etenders.gov.ie
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
please see tender documents at www.etenders.gov.ie
Minimum level(s) of standards possibly required:
please see tender documents at www.etenders.gov.ie
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
etenders ref no : 102375
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
02.03.2016 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
[Language_EN], [Language_GA]
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 012 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract is primarily for use by the IS Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to isdept@dublincity.ie for the attention of Eileen Dennan. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 24th Feb 2016 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
contact your legal representative
VI.4.3)