ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 18/12/2015

External Reference: 2015-456247

TED Reference: 2015/S 248-452589

Contract award notice

Cached Version

Contract award notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Health Research Board
N/A
67-72 Grattan House
Lower Mount St  Dublin 2
IE
For the attention of: Dara Murphy
Telephone: +353 12345215
E-mail: dmurphy@hrb.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/261
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92953&B=ETENDERS_SIMPLE
I.2)

Type of the contracting authority

Regional or local agency/office
I.3)

Main activity

  • Health
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract:

Request for Tender for a single operator framework agreement for the provision of Professional Conference Management Services to the HRB

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27Y: 
    Main site or location of works, place of delivery or of performance:

    Dublin 2

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Short description of the contract or purchase(s)

    The Health Research Board (HRB) is the lead agency in Ireland supporting and

    funding health research. We provide funding, maintain health information systems

    and conduct research linked to national health priorities. Our aim is to improve

    people‘s health, build health research capacity and make a significant contribution

    to Ireland‘s knowledge economy.

    As we embark on a new strategy, a key goal is to enhance recognition of the

    value of health research and the HRB’s role nationally and internationally. Over

    the course of the new HRB strategy it is anticipated that we will run: -

    1. Two national conferences, which will aim to raise awareness and promote

    knowledge exchange about the benefit and potential of health research in relation

    to improving people’s health and advancing health care. The target audience will

    include key policy makers, health service executives, funding agencies in health

    and research, industry and the wider health research community (@250 - 300

    people)

    2. Two grant holders conferences, which will centre around building an HRB

    community and engaging with our research community. The target audience for

    this event is specifically the people we fund directly through our major grant

    programmes (@180 people)

    In order to deliver events of this size it is essential to have in place a competent

    conference management company who can manage registration, speakers, 3rd

    party suppliers and provide good support on the ground at the event.

    II.1.5)

    Common procurement vocabulary (CPV)

    Main vocabulary
    55120000   Hotel meeting and conference services
    II.1.6)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.2)

    Total final value of contract(s)

    II.2.1)

    Total final value of contract(s)

    Lowest offer 100000  and  highest offer 400000 EUR
    Excluding VAT

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of
    1. Provide a realistic proposal for the approach, methodology and outline costings to a sample conference  . Weighting 40
    2. Technical merit of team proposed . Weighting 20
    3. Flexible approach to work and ability to deliver to tight deadlines. Please provide a specific example. . Weighting 20
    4. Cost . Weighting 20
    IV.2.2)

    Information about electronic auction

    An electronic auction has been used:  no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    HRB/2015/PCMS

    IV.3.2)

    Previous publication(s) concerning the same contract

    Contract notice
    Notice number in the OJEU: 2015/S 187-339202  of 23.09.2015

    Section V: Award of contract

    Contract No: 1 Lot No: 1 - Lot title:

    Request for Tender for a single operator framework agreement for the provision of Professional Conference Management Services to the HRB

    V.1)

    Date of contract award decision:

    04.12.2015
    V.2)

    Information about offers

    Number of offers received: 1
    V.3)

    Name and address of economic operator in favour of whom the contract award decision has been taken

    Conference Partners Ltd.
    8288489Q
    11-13 The Hyde Building
    Carrickmines  Dublin 18
    IE
    Telephone: +353 012968688
    E-mail: laural@conferencepartners.ie
    Internet address: http://www.conferencepartners.com
    V.4)

    Information on value of contract

    Initial estimated total value of the contract:
    Value: 100000 EUR
    Excluding VAT
    Total final value of the contract:
    Lowest offer 100000  and  highest offer 400000 EUR
    Excluding VAT
    If annual or monthly value:
    Number of years: 4
    V.5)

    Information about subcontracting

    The contract is likely to be sub-contracted: no

    Section VI: Complementary information

    VI.1)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no