Date of dispatch of this notice: 11/12/2015
Expire date: 29/01/2016
External Reference: 2015-687422
TED Reference: 2015/S 243-440953
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Supplies
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Waterford City and County Council
3263046AH
City Hall, The Mall
Co.Waterford Waterford
IE
For the attention of: Ian Fitzpatrick
Telephone: +353 51849520
3263046AH
City Hall, The Mall
Co.Waterford Waterford
IE
For the attention of: Ian Fitzpatrick
Telephone: +353 51849520
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/103683
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94949&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94949&B=ETENDERS_SIMPLE
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/103683
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94949&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94949&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Regional or local authority
I.3)
Main activity
- General public services
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Library Books and Audio Visual Material - Waterford City & County Council
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
- Purchase
Waterford
NUTS code
South-East (IE)
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in years: 2
Duration in years: 2
Justification for a framework agreement, the duration of which exceeds four years:
Estimated total value of purchases for the entire duration of the framework agreement
Estimated cost excluding VAT
Range: between 50000 and 500000 EUR
Frequency and value of the contracts to be awarded: Range: between 50000 and 500000 EUR
There will be an initial contract under each lot for the new Carrickphierish library development. The balance will be as required to meet the general stock requirements for Waterford City & County Libraries branch library network.
II.1.5)
Short description of the contract or purchase(s)
Tenders are invited from competent suppliers in order to establish a Framework
Agreement with Waterford City and County Council for the supply of books for
both the new Carrickphierish library development in Waterford City and general
stock for the Waterford City and County Libraries branch library network . The
ratio of expenditure between Carrickphierish and other branch designated stock
will be approximately 60/40. There are four (4) categories or Lots that tenderers
may bid for namely:
Lot 1: Children‘s and Young Adult books - notional value €120,000;
Lot 2: Adult Non-Fiction books (including reference books) - notional value
€120,000;
Lot 3: Adult Fiction books - notional value €110,000;
Lot 4: AV (Audiovisual) Stock (including DVDs, CDs and Computer Games for
both adults and children– notional value €40,000, with an approximate 75% spend
on adult collections. Please note that the notional values indicated above are for
Year 1 only of the framework. Anticipated spend in the subsequent year if
approved and availed would be in the region of Euro 180,000 approximately
across all 4 lots.
Waterford City and County Council intend to admit the three highest ranked
tenderers into the Framework Agreement as Framework Members for each Lot,
provided there is a minimum of three suitable tenders received in each Lot.
Tenderers will be scored and ranked based on the results of the assessment
under the award criteria. Thereafter contracts for the supply of library stock in
each Lot will be awarded using the “Cascade“ method, with all contracts being
awarded to the highest ranked Framework Member in each Lot. Should the
highest ranked Framework Member not be in a position to respond to a
requirement, or fail to provide the service, or have their contract terminated,
Waterford City and County Council reserves the right to award the contract in that
Lot to the next highest ranked Framework Member in that Lot.
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
22113000
Library books
Supplementary vocabulary
22110000
Printed books
32321300
Audio-visual materials
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
yes
II.1.8)
Lots
This contract is divided into lots:
yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
See information contained under each lot.
II.2.2)
Information about options
Options: yes
Description of these options:
The frameworks will operate for 1 year with the option to have 2 x six month extensions subject to satisfactory performance and ongoing need
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
in months: 12 (from the award of the contract)
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 024 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Childrens and young adult books
1)
Short description:
Supply of books for the new Carrickphierish library development and general stock for the library network. Ratio of expenditure will be 60/40 between Carrickphierish and library network.
2)
Common procurement vocabulary (CPV)
Main vocabulary
22113000
Library books
Supplementary vocabulary
22110000
Printed books
32321300
Audio-visual materials
3)
Quantity or scope:
Notional value Euro 120,000 - but not guaranteed for Year 1.
Estimated cost excluding VAT
Range: between 50000 and 150000 EUR
Range: between 50000 and 150000 EUR
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots:
Lot No: 2
Lot title: Adult non-fiction books
1)
Short description:
Supply of books for the new Carrickphierish library development and general stock for the library network. Ratio of expenditure will be 60/40 between Carrickphierish and library network.
2)
Common procurement vocabulary (CPV)
Main vocabulary
22113000
Library books
Supplementary vocabulary
22110000
Printed books
32321300
Audio-visual materials
3)
Quantity or scope:
Notional value Euro 120,000 - but not guaranteed for Year 1.
Estimated cost excluding VAT
Range: between 50000 and 150000 EUR
Range: between 50000 and 150000 EUR
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots:
Lot No: 3
Lot title: Adult fiction books
1)
Short description:
Supply of books for the new Carrickphierish library development and general stock for the library network. Ratio of expenditure will be 60/40 between Carrickphierish and library network.
2)
Common procurement vocabulary (CPV)
Main vocabulary
22113000
Library books
Supplementary vocabulary
22110000
Printed books
32321300
Audio-visual materials
3)
Quantity or scope:
Notional value Euro 110,000 - but not guaranteed for Year 1.
Estimated cost excluding VAT
Range: between 50000 and 150000 EUR
Range: between 50000 and 150000 EUR
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots:
Lot No: 4
Lot title: Audiovisual Stock
1)
Short description:
Supply of audio visual stock (including DVDs, CDs and Computer Games for both adults and children) for the new Carrickphierish library development and general stock for the library network. Ratio of expenditure will be 60/40 between Carrickphierish and library network.
2)
Common procurement vocabulary (CPV)
Main vocabulary
32321300
Audio-visual materials
Supplementary vocabulary
22110000
Printed books
22113000
Library books
3)
Quantity or scope:
Notional value Euro 40,000 - but not guaranteed for Year 1.
Estimated cost excluding VAT
Range: between 25000 and 75000 EUR
Range: between 25000 and 75000 EUR
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots:
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
Not applicable
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
To be agreed with the successful service providers
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT ID 101565.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT ID 101565.
Minimum level(s) of standards possibly required:
Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT ID 101565.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT ID 101565.
Minimum level(s) of standards possibly required:
Please refer to the tender documentation available to download from www.etenders.gov.ie using RFT ID 101565.
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
WCCC/L/465
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
29.01.2016 - 16:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN,GA
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 012 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for these supplies.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Internet address: http://www.courts.ie
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
The contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
VI.4.3)