ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 04/12/2015

Expire date: 01/02/2016

External Reference: 2015-898243

TED Reference: 2015/S 238-431970

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

National University of Ireland, Galway (NUI Galway)
University Road
Galway
IE
Contact point(s): Procurement & Contracts Office
For the attention of: Ann Melia
Telephone: +353 91493970
E-mail: tenders@nuigalway.ie
Fax: +353 91494515
Internet address(es):
General address of the contracting authority: http://www.nuigalway.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/414
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94844&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94844&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Education
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Implementation, Support and Maintenance of a (new) Library Services Platform for NUI Galway

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Galway

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    NUI Galway is seeking to enter a contract with a competent provider for the provision of a Library Services Platform (LSP) preferably delivered through a cloud based solution Software as a Service (SaaS) which will support its library operations and which will continue to be developed and supported through the addition of new business functionality and the adoption of new technologies over the next three to ten years. The contract which will be awarded initially for a period of three (3) years will also include the support and maintenance of the LMS for up to a maximum period of 10 years.

    The opportunity of replacing the existing LSP is taken in the context of a rapidly changing information environment and an increased expectation that NUI Galway will provide innovative and appropriate support through its Libraries for research, teaching and the learning strategies of the University.

    Full details of NUI Galway‘s requirements are detailed in the Invitation to Tender document which is available for downloading from www.etenders.gov.ie (RFT Ref 101470). When you click on the notice please “accept“ the invitation to gain access to the tender document.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    30200000   Computer equipment and supplies
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  yes
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The provision of a full library services platform for a 3 year period with the option to extend to cover additional years and also additional academic sites within NUI Galway.

    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    Following the initial 3 year contract NUI Galway reserves the right to extend the contract for further periods up to a maximum of 10 years in addition to adding additional sites falling under the academic remit of NUI Galway.

    Provisional timetable for recourse to these options:
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    NUIG/CON331/15

    IV.3.2)

    Previous publication(s) concerning the same contract

    Prior information notice
    Notice number in the OJEU: 2015/S 147-270090  of 01.08.2015
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    25.01.2016 - 17:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    - NUIG/CON331/15 Implementation, Support and Maintenance of a (new) Library Services Platform for NUI Galway information and documentation is available to download on the etenders website: www.etenders.gov.ie. On the relevant web page, please “Accept“ the invitation which will give you access to the tender document. If you have not already registered, you will be required to do so before accessing tender documentation. Registration is free of charge.

    - NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible.

    - Please use reference no. NUIG/CON331/15 on all correspondence relating to this tender.

    - Closing date for receipt of queries is Monday, 11th January 2016 at 5pm (GMT)

    - Closing date for receipt of tender submissions is Monday, 25th January 2016 at 5pm (GMT) electronically via the etenders website.

    - Should there be any changes to the proposed funding, the contracting authority reserves the right not to continue with the proposed purchase, or to alter requirements in line with the availability of funding.

    - NUI Galway will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions.

    - This is the sole call for competition for this contract

    - at its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time

    - without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender documents in order to avoid risk of elimination from the competition

    - The lowest or indeed any tender need not necessarily be accepted.