Date of dispatch of this notice: 02/12/2015
Expire date: 05/01/2016
External Reference: 2015-306328
TED Reference: 2015/S 235-426620
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Fingal County Council
N/A
PO Box 174
Fingal County Hall Main Street, Swords
IE
For the attention of: Joseph Mandolil
E-mail: joseph.mandolil@fingal.ie
N/A
PO Box 174
Fingal County Hall Main Street, Swords
IE
For the attention of: Joseph Mandolil
E-mail: joseph.mandolil@fingal.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/371
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94779&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94779&B=ETENDERS_SIMPLE
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/371
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94779&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94779&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Regional or local authority
I.3)
Main activity
- General public services
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Contract for the supply of vehicle maintenance services to Fingal County Council for a period of 2 years, with the option to extend by three periods of 1 year, subject to a maximum duration of 5 years
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No1:
Maintenance and repair services
Dublin
NUTS code
Dublin
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5)
Short description of the contract or purchase(s)
REF: FCC/65/15 - Contract for vehicle maintenance. This contract relates to the provision of vehicle maintenance services in respect of all three of Fingal County Council’s main operational depots which are located at Watery Lane, Swords; Coolmine Industrial Estate, Dublin 15 and Ballycoolin Business Park, Dublin 15 respectively.
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
50110000
Repair and maintenance services of motor vehicles and associated equipment
Supplementary vocabulary
50100000
Repair, maintenance and associated services of vehicles and related equipment
50112100
Car repair services
50112120
Windscreen replacement services
50112200
Car maintenance services
50114000
Repair and maintenance services of trucks
50114100
Truck repair services
50114200
Truck maintenance services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
yes
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
Fingal County Council invites expressions of interest in relation to a contract for vehicle maintenance services under the restricted procedure as summarised below. The contractor providing the service will establish their maintenance service such that they can meet or exceed the following service levels in respect of all three of Fingal County Council’s main operational depots which are located at Watery Lane, Swords; Coolmine Industrial Estate, Dublin 15 and Ballycoolin Business Park, Dublin 15:
Service Element Performance Required
A Service : Turnaround Time from Receipt of Vehicle – 1 Day
B Service: Turnaround Time from Receipt of Vehicle – 1 Day
Vehicle Inspection at Contractor’s Facilities Turnaround Time from Receipt of Vehicle – 4 Hours
Running Repairs Turnaround Time from Receipt of Vehicle – 1 Hour
Vehicle Recovery Turnaround Time from time of notification – 2 Hours
To maximise fleet operational efficiency, Fingal County Council requires their drivers to perform daily checks on the vehicle and drive it to the designated contractor’s repair facility for immediate running repairs. It is vital that tenderers offer a complete and cost effective solution to satisfy Fingal County Council’s particular operational environment whilst meeting the required service levels as set out in the technical specification and exceeding them where possible.
A number of Fingal County Council owned fleet vehicles will be allocated to the designated contractors to cover “off-road “vehicles.
The Fingal County Council fleet is approximately 230 vehicles.
It is anticipated that two separate service providers will be appointed, to be described as the Primary and Secondary Suppliers. The Secondary Supplier, chosen especially to ensure security of supply will be awarded some 40% of the business, with the majority 60% going to the Primary Supplier.
Estimated cost excluding VAT
Range: between 2000000 and 2500000 EUR
Range: between 2000000 and 2500000 EUR
II.2.2)
Information about options
Options: yes
Description of these options:
Please refer to qualification questionnaire available to download at wwww.tenders.gov.ie.
Provisional timetable for recourse to these options:
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 060 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
In accordance with the Terms and Conditions of Contract included in the Invitation to Tender document available to download free of charge from www.etenders.gov.ie
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If the tenderer is a consortium or grouping of members, the tenderer must specify the commercial and legal relationship (if any) amongst its members and any agreements giving effect to same. The contracting authority reserves the right to request copies of any such agreements.
The contracting authority reserves the right, at its absolute discretion, to require a lead firm to contract, either:
-on the basis of joint and several liability with each other of the tenderer executing the contract; or
- with a particular single member or the tenderer as the prime contractor, with the other members providing collateral warranties and/or guarantees; or
- as an incorporated or unincorporated special purchase vehicle, with collateral warranties and/or guarantees from the members of the tenderer.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
Minimum level(s) of standards possibly required:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
Minimum level(s) of standards possibly required:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators:
7
Objective criteria for choosing the limited number of candidates:
1. Technical Resources
2. Previous Contracts
3. Health & Safety
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
FCC/65/15
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
05.01.2016 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN,GA
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
1) To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest on the Irish etenders website (www.etenders.gov.ie) only. Registration is free of charge.
2) The award of the contract will be conditional upon formal written acceptance of the Contract Terms and Conditions.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers in response to this competition.
4) This is the sole call or competition for these services.
5) It will be a condition of contract that tenderers and their sub-contractors (if any) produce a valid tax Clearance Certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the framework and of contracts awarded under the framework.
6) The award of the contract will be subject to the approval of the competent authorities.
7) If for any reason it is not possible to conclude the contract with the successful tenderers, or if having concluded the contract the contracting authority decides to terminate the appointment of the successful tenderer, the contracting authority reserves the right to award the contract to the next highest scoring tenderer on the basis of the same terms as tendered by that party at any time during the tender validity period. This shall be without prejudice to the right of the contracting entity to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
8) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract agreement at any time.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Internet address: http://www.courts.ie/
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
Your legal advisor
VI.4.3)