ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 25/11/2015

Expire date: 10/12/2015

External Reference: 2015-081067

TED Reference: 2015/S 230-418759

Contract notice - utilities

Cached Version

Contract notice

Utilities

Directive 2004/17/EC

Supplies

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

Iarnrod Eireann-Irish Rail
N/A
Engineering Procurement, CIE Works,
Inchicore  Dublin 8
IE
For the attention of: Michelle O' Brien
Telephone: +353 1703855
E-mail: OBrien.Michelle@irishrail.ie
Fax: +353 18860567
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/433
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94590&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Main activity

  • Port-related activities
  • Railway services
  • Urban railway, tramway, trolleybus or bus services
I.3)

Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:

Supply of Lubricants Oils and Greases

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Dublin 8

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Iarnród Éireann (IE) invites suitably qualified companies to participate in a

    tender process for the supply of lubricants, oils and Greases nationwide. The

    products must meet IE’s standards specified in Appendix 1 and the product

    requirements are broken down into 12 lots. IE reserves the right to either award

    a single contract for all lots, award a contract for a series of lots or award

    separate contract for each respective lot. Companies submitting PQQ’s for this

    tender process must state which lots they wish to be considered for.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    24951000   Greases and lubricants
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951100   Lubricants
    24951311   Anti-freezing preparations
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Information about lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  yes
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    12 Lots for Lubricants Oils and Greases

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 36
    II.3)

    Duration of the contract or time limit for completion

    Starting  03. 03. 2016  Completion  02. 03. 2018

    Information about lots

    Lot No: 1  Lot title: Semi-synthetic diesel engine oil 10W-40 ICR
    1)

    Short description:

    Lot 1: Semi-synthetic diesel engine oil 10W-40 ICR

    The product must be semi-synthetic, ultra-high performance, heavy duty SAE 10W-40 multigrade diesel engine oil for use in MTU 6H 1800 R83 Tier 3 series engines.

    The product must be approved to Mercedes Benz MB 228.5.

    Performance Specification

    ACEA E4, E7

    API CI-4

    MB 228.5

    MTU Type 3

    This is a bulk delivery product; approximate usage is estimated at 60,000 liters per annum.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09211100   Motor oils
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Locomotive engine oil
    1)

    Short description:

    Lot 2: Locomotive engine oil

    The product is for use with General Motors EMD engines and must have EMD approval.

    Performance Specification

    The product must:

     be high performance, heavy duty, Generation 5, SAE 20W-40 multigrade diesel engine oil

     must be based on a calcium additive package

     must have a zinc content less than 3 parts per million to protect silver wrist pin bearings

    Current Product Exol Excel Motive ZF 20W-40

    Quantities:

    2011 2012 2013 2014 2015

    Order Qty (Litres) Order Volume Order Qty

    (Litres) Order Volume Order Qty

    (Litres) Order Volume Order Qty

    (Litres) Order Volume Order Qty

    (Litres) Order Volume

    7 110,000 5 52,923 6 89,690 6 55,490 5 57,900

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09134100   Diesel oil
    Supplementary vocabulary
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Railcar (DMU) and Generator Van engine oil
    1)

    Short description:

    Lot 3: Railcar (DMU) and Generator Van engine oil

    The product must be high performance 15W-40 multigrade diesel engine oil for mixed fleet operation. It must be formulated with a heavy duty detergent/dispersant, anti-wear and anti-oxidant additive package.

    The product must be approved to MAN M3275.

    Performance Specification

    ACEA E3/E5

    API CH-4 / CG-4

    Cummins 20072, -76, -77

    Mercedes 228.3

    MAN M3275

    Current Product Chevron Ursa Premium SAE 15W-40

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume

    18 66,765 23 81,548 27 82,864 18 77,000 21 70,122

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09211100   Motor oils
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 4  Lot title: Coolant Anti-Freeze for Railcar and Gen Van Engines
    1)

    Short description:

    Lot 4: Coolant Anti-Freeze for Railcar and Gen Van Engines

    The product must be a nitrite, phosphate and amine free corrosion inhibiting liquid antifreeze concentrate containing low silicon and based on monoethylene glycol.

    Performance Specification

    The coolant/antifreeze concentrate must be approved to

     MAN 324 Type NF

     MB 325.0

    Current Product Fuchs Maintain Fricofin

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    1000 Litres [IBC]

    Order Volume Order Qty

    1000 Litres [IBC]

    Order Volume Order Qty

    1000 Litres [IBC]

    Order Volume Order Qty

    1000 Litres [IBC]

    Order Volume Order Qty

    1000 Litres [IBC]

    Order Volume

    15 53,000 9 31,000 15 48,000 10 38,000 8 31,000

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    24951311   Anti-freezing preparations
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 5  Lot title: SAE 75W-90 Reduction Gearbox Oil
    1)

    Short description:

    Lot 5: SAE 75W-90 Reduction Gearbox Oil

    The product must be synthetic, heavy duty gear oil suitable for use as a final drive lubricant. The product must be approved by Flender.

    Performance Specification

    API GL-5

    ZF TE-ML 16F

    Current Product

    Shell Spirax S6 AXME 75W-90

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    Drum (209 Litres)

    Order Volume Order Qty

    Drum (209 Litres)

    Order Volume Order Qty

    Drum (209 Litres)

    Order Volume Order Qty

    Drum (209 Litres)

    Order Volume Order Qty

    Drum (209 Litres)

    Order Volume

    5 5 10 10 17 17 18 18 13 13

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09211400   Gear oils
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211100   Motor oils
    09211200   Compressor lube oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 6  Lot title: Voith Turbo Transmission Fluid
    1)

    Short description:

    Lot 6: Voith Turbo Transmission Fluid

    Performance Specification

     The product must be on the latest Voith Turbo approvals list (General lubricant list 120.00059010, Version 6 from 2012-10-30) as having increased thermal and oxidative resistance.

    Current Product Fuchs RENOFLUID TF 1500

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume

    2 17,000 6 34,000 3 13,000 6 30,000 5 20,000

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    24951100   Lubricants
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 7  Lot title: Ethylene Glycol
    1)

    Short description:

    Lot 7: Ethylene Glycol

    The product is for use as coolant/antifreeze in locomotives only.

    Performance Specification

    ASTM E1177 Type EG-1

    Current Product Univar 4338 Ethylene Glycol

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    1000 Litres [IBC]

    Order Volume Order Qty

    1000 Litres [IBC]

    Order Volume Order Qty

    1000 Litres [IBC]

    Order Volume Order Qty

    1000 Litres [IBC]

    Order Volume Order Qty

    1000 Litres [IBC]

    Order Volume

    9 22 4 26 9 17 5 7 1 1

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09211000   Lubricating oils and lubricating agents
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 8  Lot title: Corrosion Inhibitor
    1)

    Short description:

    Lot 8: Corrosion Inhibitor

    The product is for use as a corrosion inhibitor in locomotive closed recirculating coolant systems. The Corrosion Inhibitor concentrate package must be approved for use in EMD engines.

    The product must:

     be a liquid borate/nitrite/silicate type inhibitor and must not contain chromates

     be compatible with ethylene glycol antifreeze

     not cause deterioration of cooling system gaskets and polymeric seal materials

     be suitable for use in mixed metal cooling systems.

    Current Product Nalco Trac 102

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    Drum (210 Kg)

    Order Volume Order Qty

    Drum (210 Kg)

    Order Volume Order Qty

    Drum (210 Kg)

    Order Volume Order Qty

    Drum (210 Kg)

    Order Volume Order Qty

    Drum (210 Kg)

    Order Volume

    4 10 6 18 5 25 2 10 1 5

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09211630   Anti-corrosion oils
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 9  Lot title: Traction Motor Gear Lubricant
    1)

    Short description:

    Lot 9: Traction Motor Gear Lubricant

    The product must be a premium grade traction motor gear lubricant. The grease must be heavy duty, highly adhesive and lithium soap based.

    Specification

    The grease must:

     be approved to General Motors EMD specification EMS – 1027

     be packed in 500g/1lb plastic wrapped packs

    Current Product Fuchs Locolub TMGG 516

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    Carton (48 x 1lb Pack Per Carton)

    Order Volume Order Qty

    Carton (48 x 1lb Pack Per Carton)

    Order Volume Order Qty

    Carton (48 x 1lb Pack Per Carton)

    Order Volume Order Qty

    Carton (48 x 1lb Pack Per Carton)

    Order Volume Order Qty

    Carton (48 x 1lb Pack Per Carton)

    Order Volume

    2 108 5 118 7 108 2 54 2 56

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    24951100   Lubricants
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 10  Lot title: Lubricant Wheel Flange Lubrication Oil
    1)

    Short description:

    Lot 10 Lubricant Wheel Flange Lubrication Oil

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    Drum [50Kg)

    Order Volume Order Qty Drum [50Kg)

    Order Volume Order Qty Drum [50Kg)

    Order Volume Order Qty Drum [50Kg)

    Order Volume Order Qty Drum [50Kg)

    Order Volume

    6 54 9 73 8 72 5 54 3 30

    Lubricant 180kg Sprukranzschmiere Fuchs

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09211900   Lubricating traction oils
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 11  Lot title: Reciprocating air compressor lubricant
    1)

    Short description:

    Lot 11: Reciprocating air compressor lubricant

    Current Product Roto-H compressor oil

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    Carton

    Order Volume Order Qty Carton

    Order Volume Order Qty Carton

    Order Volume Order Qty Carton

    Order Volume Order Qty Carton

    Order Volume

    5 40 5 45 2 20 4 32 2 16

    Lot 12: Automatic Transmission Fluid

    Performance Specification

     The product must be to performance level C-4 / Dexron IID

     Must be approved to MAN 339 Type V1, MAN 339 Type Z1, MB 236.1

     The product must be dyed red.

    Current Product Fuchs TITAN ATF 3000

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09211000   Lubricating oils and lubricating agents
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211100   Motor oils
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 12  Lot title: Automatic Transmission Fluid
    1)

    Short description:

    Lot 12: Automatic Transmission Fluid

    Performance Specification

     The product must be to performance level C-4 / Dexron IID

     Must be approved to MAN 339 Type V1, MAN 339 Type Z1, MB 236.1

     The product must be dyed red.

    Current Product Fuchs TITAN ATF 3000

    Quantities

    2011 2012 2013 2014 2015

    Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume Order Qty

    Litres Order Volume

    9 7,389 6 6,301 3 2,820 2 2,500 5 4,240

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    09211100   Motor oils
    Supplementary vocabulary
    09134100   Diesel oil
    09135000   Fuel oils
    09200000   Petroleum, coal and oil products
    09211000   Lubricating oils and lubricating agents
    09211200   Compressor lube oils
    09211400   Gear oils
    09211600   Oils for use in hydraulic systems and other purposes
    09211630   Anti-corrosion oils
    09211820   Petroleum oils
    09211900   Lubricating traction oils
    09240000   Oil and coal-related products
    24951000   Greases and lubricants
    24951100   Lubricants
    24951311   Anti-freezing preparations
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting entity

    5656

    IV.3.2)

    Previous publication(s) concerning the same contract

    Notice on a buyer profile
    Notice number in the OJEU: 2011/S 104-170885  of 31.05.2011
    IV.3.3)

    Conditions for obtaining specifications and additional documents

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    10.12.2015 - 12:00
    IV.3.5)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: yes
    Estimated timing for further notices to be published:

    30 months

    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    Four Courts
    Inns Quay
    Dublin 7
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained