Date of dispatch of this notice: 20/11/2015
Expire date: 21/12/2015
External Reference: 2015-373998
TED Reference: 2015/S 227-413630
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Horse Racing Ireland (HRI)
N/A
Ballymany
The Curragh Co Kildare
IE
For the attention of: Raymond Cooke
Telephone: +353 045455400
E-mail: procure@hri.ie
N/A
Ballymany
The Curragh Co Kildare
IE
For the attention of: Raymond Cooke
Telephone: +353 045455400
E-mail: procure@hri.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/330
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94348&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94348&B=ETENDERS_SIMPLE
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/330
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94348&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94348&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Body governed by public law
I.3)
Main activity
- Recreation, culture and religion
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Provision of Print Services to Horse Racing Ireland and Subsidiaries
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No15:
Publishing and printing services on a fee or contract basis
Co Kildare
NUTS code
Mid-East
II.1.5)
Short description of the contract or purchase(s)
Horse Racing Ireland (HRI) is looking to engage in a competitive process to
appoint suitably qualified suppliers to meet our print requirements. Our print
needs are broken up in three separate and distinct lots: Lot 1: General Print
Services Lot 2: Security Print Services Lot 3: Promotional / Marketing Print
services Lot 1: General Print Services This lot covers, but is not limited to the
provision of general print stationary to include business cards, headed paper,
statement paper, ceadunas envelopes, compliment slips and standard forms.
This contract will be awarded as a single party framework with one supplier
fulfilling all requirements. Lot 2: Security Print Services This lot covers, but is not
limited to the provision of tickets, badges, cheques etc. to HRI and subsidiaries
upon request. This contract will be awarded as a single party framework with one
supplier fulfilling all requirements. Lot 3: Promotional / Marketing Print services
This lot covers, but is not limited to the provision of leaflets, brochures, posters,
invitations, forms, booklets, etc. This contract will be awarded as a multi-party
framework. It is envisaged that a minimum number of 3 tenderers will make up
this panel to meet HRI’s requirements.
A separate Pre-Qualification submission must be made for each lot applied for. Candidates
are advised that each lot will be treated as an independent competitive process.
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
22000000
Printed matter and related products
Supplementary vocabulary
22100000
Printed books, brochures and leaflets
22130000
Directories
22140000
Leaflets
22150000
Brochures
22160000
Booklets
22440000
Cheque forms
22450000
Security-type printed matter
22457000
Entrance cards
22458000
Bespoke printed matter
22459000
Tickets
22461000
Catalogues
22462000
Advertising material
22822000
Business forms
22822100
Continuous business forms
22822200
Non-continuous business forms
30199710
Printed envelopes
30199711
Printed window envelopes
30199712
Printed non-window envelopes
79800000
Printing and related services
79810000
Printing services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
no
II.1.8)
Lots
This contract is divided into lots:
yes
Tenders may be submitted for all lots
Tenders may be submitted for all lots
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
Lot 1: General Print Services
Lot 2: Security Print Services
Lot 3: Promotional / Marketing Print services
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 048 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Provision of Print Services to Horse Racing Ireland and Subsidiaries
1)
Short description:
Lot 1: General Print Services
Lot 2: Security Print Services
Lot 3: Promotional / Marketing Print services
2)
Common procurement vocabulary (CPV)
Main vocabulary
22000000
Printed matter and related products
Supplementary vocabulary
22100000
Printed books, brochures and leaflets
22130000
Directories
22140000
Leaflets
22150000
Brochures
22160000
Booklets
22440000
Cheque forms
22450000
Security-type printed matter
22457000
Entrance cards
22458000
Bespoke printed matter
22459000
Tickets
22461000
Catalogues
22462000
Advertising material
22822000
Business forms
22822100
Continuous business forms
22822200
Non-continuous business forms
30199710
Printed envelopes
30199711
Printed window envelopes
30199712
Printed non-window envelopes
79800000
Printing and related services
79810000
Printing services
3)
Quantity or scope:
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots:
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
n/a
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
To be agreed with successful tenderer
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If successful in the competition, a grouping or consortium will be expected to establish itself as a legal entity, with each party being jointly and severally liable, prior to entering into a framework agreement.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie
Minimum level(s) of standards possibly required:
Minimum level(s) of standards possibly required: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie
Minimum level(s) of standards possibly required:
Minimum level(s) of standards possibly required: As per the Qualification Questionnaire, available to download from www.etenders.gov.ie
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number
1
and
maximum number
3
Objective criteria for choosing the limited number of candidates:
As per the Qualification Questionnaire available to download from www.etenders.ie
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
HRINOVEMBER15FD
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
21.12.2015 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
VI.3) Additional Information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of these frameworks will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.
This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
Statutory Instrument No. 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
VI.4.3)