ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 16/11/2015

Expire date: 13/01/2016

External Reference: 2015-788023

TED Reference: 2015/S 224-408058

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Environmental Protection Agency
N/A
Headquarters
PO Box 3000  Johnstown Castle Estate
IE
For the attention of: Paul Fitzgerald
Telephone: +353 539160600
E-mail: p.fitzgerald@epa.ie
Fax: +353 539160699
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94255&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94255&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Environment
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Facility Manager Service

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Clonskeagh Dublin 14

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  200000  and 360000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    A Facilities Manager Service is required for the management of building-related

    services and processes at the EPA’s Dublin Regional Inspectorate in Clonskeagh,

    Dublin 14. The aim of this request for tender is to engage a high quality,

    comprehensive facilities management service which adheres to all legal and

    regulatory requirements and relevant standards. The Facilities Manager role will

    be required to develop and manage the day to day operation of the Regional

    Inspectorate buildings in Clonskeagh, as well as support a local Facilities

    Management Coordinator, Safety team and Green Team.

    The initial contract requirement under the framework is for one full time on-site

    Facility Manager located at the EPA offices in Dublin. While the role will be mainly

    focused on Dublin there will be a requirement from time to time to carry out

    functions in other EPA regional locations. This will be to ensure inclusion of

    regional locations in centralised service delivery and centralised procurement as

    appropriate.

    The role is on a full time basis at the EPA’s Dublin Regional Inspectorate in

    Clonskeagh, Dublin 14 and working hours will be for seven and a half hours from

    9:00 to 5:30pm on EPA working days - normally Monday to Friday.

    Tender proposals are sought from organisations with established expertise,

    experience and capacity to provide quality, efficient and effective facilities

    management support service as outlined in the main tender document.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    98341100   Accommodation management services
    Supplementary vocabulary
    98340000   Accommodation and office services
    98341000   Accommodation services
    98342000   Work environment services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The EPA is establishing a 4 year single-party operator framework agreement for the procurement of facility management services that may be used for any of the EPA regional locations

    Estimated cost excluding VAT
    Range: between  200000  and 360000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 012 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    N\A

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    See tender document

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    See tender document

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    See tender document

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    See tender document

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    See tender document

    Minimum level(s) of standards possibly required:

    See tender document

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See tender document

    Minimum level(s) of standards possibly required:

    See tender document

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    EPA/OCCS/FM/2015

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 14.12.2015 - 11:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    06.01.2016 - 13:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 012 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Date: 06.01.2016 - 21:00
    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76076&B=ETENDERS_SIMPLE

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court
    Innis Quay
    Dublin 7
    IE
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained