ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 04/11/2015

Expire date: 07/12/2015

External Reference: 2015-021550

TED Reference: 2015/S 216-394996

Contract notice - utilities

Cached Version

Contract notice

Utilities

Directive 2004/17/EC

Services

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

Iarnrod Eireann-Irish Rail
N/A
Engineering Procurement, CIE Works,
Inchicore  Dublin 8
IE
For the attention of: Gary Mander
Telephone: +353 17034334
E-mail: gary.mander@irishrail.ie
Fax: +353 18860567
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/433
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93779&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Main activity

  • Port-related activities
  • Railway services
  • Urban railway, tramway, trolleybus or bus services
I.3)

Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:

Fuel Management and Distribution Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No20:  Supporting and auxiliary transport services
    Main site or location of works, place of delivery or of performance:

    Dublin 8

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Iarnród Éireann (IÉ) are seeking expressions of interest from specialised companies with a proven track record of undertaking large scale fuel delivery and management contracts. The scope of the proposed contract will cover the following;

    1. Irish Rail Fuel Distribution Depot in Alexandra Road, Dublin Port.

    This will involve attendance and supervision during all fuel offloading from ship including deliveries at night, weekend and on bank holidays. Supervision of tanker loading for trucks delivering to Irish Rail / Bus Éireann & Dublin Bus. Management of contractor’s on-site, completion of documentation and reports for Irish Rail/Customs. Both HSA requirements and impeccable housekeeping are prerequisite.

    2. Fuel Distribution.

    The provision of regular fuel distribution movements for the delivery of fuel to nominated locations throughout the Republic Of Ireland. This includes order capture from all bus and rail depots and the monitoring of stock levels in conjunction with the depots. Scheduling of vehicles to ensure a seamless delivery to customers.

    Due to the nature of the services to be provided the successful tenderer will need to have their resources based in or around the Dublin area or an area agree with IÉ prior to award of contract. Notwithstanding this, to provide the contractual commitments, the successful contractor will need to maintain appropriate resources within Ireland for the duration of the contract

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    34133110   Fuel-tanker trucks
    Supplementary vocabulary
    09134200   Diesel fuel
    50111100   Vehicle-fleet management services
    60100000   Road transport services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Information about lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  yes
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Distribution of 95,000 tonnes of ULSD (per annum) from Alexandra Road, Dublin to approximately 30 sites nationwide for an initial period of 3 years (with an option to extend by a further year). Deliveries nationwide required typically on a daily basis and estimated to require a minimum of 5 fully competent and qualified drivers with appropriate fuel carrying trailers.

    Estimated cost excluding VAT
    Range: between  3000000  and 4000000  EUR
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    IÉ reserve the option to extend the initial 3 year term by a further 1 year subject to satisfactory performance.

    Provisional timetable for recourse to these options:
    in months: 36 (from the award of the contract)
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 036 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    To be agreed with the successful tenderer.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:
    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    The economic and financial capacity of the entity must be established to the satisfaction of IE.

    Applicants will be invited to complete a questionnaire which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.

    III.2.3)

    Technical capacity

    The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting entity

    5795

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents

    Time limit for receipt of requests for documents or for accessing documents: 07.12.2015 - 12:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    07.12.2015 - 12:00
    IV.3.5)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: yes
    Estimated timing for further notices to be published:

    This contract will be awarded for an initial period of 3 years however there is also an option to extend for a further 1 year. If the option to extend is not exercised, the contract will be advertised again in Q3 of 2018.

    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Companies wishing to participate are requested to download a copy of the attached pre-qualification questionnaire and return a completed copy to Gary Mander at the listed address no later than 07/12/2015 at 12:00pm.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Chief Registrar, Four Courts, Inns Quay
    D7  Dublin
    IE
    Telephone: +353 18886000
    E-mail: HighCourtCentralOffice@courts.ie
    Internet address: http://www.courts.ie/
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    The High Court
    Chief Registrar, Four Courts, Inns Quay
    D7  Dublin
    IE
    Telephone: +353 18886000
    E-mail: HighCourtCentralOffice@courts.ie
    Internet address: http://www.courts.ie/