ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 21/10/2015

Expire date: 02/12/2015

External Reference: 2015-088754

TED Reference: 2015/S 207-375882

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Arts Council
N/A
70 Merrion Square
Dublin 2  Dublin 16
IE
Contact point(s): Deirdre Behan
For the attention of: Arts Council Reception
Telephone: +353 016180200
E-mail: info@artscouncil.ie
Fax: +353 016761302
Internet address(es):
General address of the contracting authority: http://www.artscouncil.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1241
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93636&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93636&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Recreation, culture and religion
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Procurement for maintenance, support and development of business applications incorporating MS CRM, MS SharePoint, ASP.NET and integration services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No7:  Computer and related services
    Main site or location of works, place of delivery or of performance:

    70 Merrion Square, Dublin 2, Ireland

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Arts Council is seeking tenders for the provision of services to support,

    maintain and develop MS CRM, MS SharePoint and a ASP.NET environment in

    addition to the related integration between the various applications.

    This tender is divided into three Lots:

    • Lot 1 – MS CRM and MS SQL reporting and integration services

    • Lot 2 – MS SharePoint

    • Lot 3 – ASP.NET

    It is intended that a one-year contract will be put in place with the successful

    tenderer(s) to provide the services required.

    The contract(s) will run initially from contract signature date to 31 December

    2016. The contract(s) may be renewed annually with the same tenderer for a

    further two years up to 31 December 2018 at the sole discretion of the Arts

    Council. The decision to renew will be made by end of October in each year.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    48000000   Software package and information systems
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Estimated cost excluding VAT
    Range: between  400000  and 500000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  2

    Information about lots

    Lot No: 1  Lot title: Maintenance, support and development for MS CRM and MS SQL
    1)

    Short description:

    Services for the maintenance, support and development of MS CRM and MS SQL

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    48000000   Software package and information systems
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 01. 2016  Completion 31. 12. 2016
    5)

    Additional information about lots:

    It is intended that a one-year contract will be put in place with the successful tenderer to provide the services required.

    The contract will run initially from contract signature date to 31 December 2016. The contract may be renewed annually with the same tenderer for a further two years up to 31 December 2018 at the sole discretion of the Arts Council. The decision to renew will be made by end of October in each year.

    Lot No: 2  Lot title: Maintenance, support and development for MS Sharepoint
    1)

    Short description:

    Services for the maintenance, support and development of MS SharePoint

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    48000000   Software package and information systems
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 01. 2016  Completion 31. 01. 2016
    5)

    Additional information about lots:

    It is intended that a one-year contract will be put in place with the successful tenderer to provide the services required.

    The contract will run initially from contract signature date to 31 December 2016. The contract may be renewed annually with the same tenderer for a further two years up to 31 December 2018 at the sole discretion of the Arts Council. The decision to renew will be made by end of October in each year.

    Lot No: 3  Lot title: Maintenance, support and development for ASP.NET
    1)

    Short description:

    Services for the maintenance, support and development of ASP.NET

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    48000000   Software package and information systems
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Starting 01. 01. 2016  Completion 31. 12. 2016
    5)

    Additional information about lots:

    It is intended that a one-year contract will be put in place with the successful tenderer to provide the services required.

    The contract will run initially from contract signature date to 31 December 2016. The contract may be renewed annually with the same tenderer for a further two years up to 31 December 2018 at the sole discretion of the Arts Council. The decision to renew will be made by end of October in each year.

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Please refer to the Invitation to Tender available on www.etenders.gov.ie - ID 100353.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Please refer to the Invitation to Tender available on www.etenders.gov.ie - ID 100353.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Please refer to the Invitation to Tender available on www.etenders.gov.ie - ID 100353.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Invitation to Tender available on www.etenders.gov.ie - ID 100353.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Invitation to Tender available on www.etenders.gov.ie - ID 100353.

    Minimum level(s) of standards possibly required:

    Please refer to the Invitation to Tender available on www.etenders.gov.ie - ID 100353.

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Invitation to Tender available on www.etenders.gov.ie - ID 100353.

    Minimum level(s) of standards possibly required:

    Please refer to the Invitation to Tender available on www.etenders.gov.ie - ID 100353.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of  the criteria stated below
    1. Qualifications and experience of proposed key personnel. . Weighting 20
    2. Quality of proposal and demonstrated understanding of contract needs and requirements as specified in schedule of services for each Lot tendered for. . Weighting 50
    3. Cost . Weighting 30
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    AC/2015/05

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    02.12.2015 - 10:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 000 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Date: 02.12.2015 - 11:00
    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no