ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 21/10/2015

Expire date: 23/11/2015

External Reference: 2015-605380

TED Reference: 2015/S 207-375872

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Louth County Council
N/A
County Hall, Millennium Centre
Co. Louth  Dundalk
IE
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/381
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93326&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93326&B=ETENDERS_SIMPLE
Further information can be obtained from:
Achilles Procurement Services Ltd
1 Harmsworth, Greenmount Office Park,
D6WTF84  Harold's Cross, Dublin 6W
IE
Contact point(s): Liz McCarthy
Telephone: +353 14020114
E-mail: liz.mccarthy@achilles.com
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Louth County Council Single Party Framework for Integrated Design Team Services for the restoration of damaged long term vacant local authority housing units.

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No12:  Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
    Main site or location of works, place of delivery or of performance:

    Co Louth

    NUTS code
    Border
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 800000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    The purpose of this particular competition is the establishment of a single-party framework agreement for integrated design team services for the restoration of damaged long term vacant Local Authority housing units for Louth County Council. The framework agreement will be established with a single economic operator comprising the following disciplines: (a) Architect, (b) Quantity Surveyor (c) Building Surveyor‘ and (d) Structural Engineer. The single economic operator is to be Architect led and the Architect is required to act as PSDP, be the Assigned Certifier and the Design Certifier (under Building Control [amendment] Regulations 2014). Furthermore, the lead Architect is to provide engineering design services for mechanical electrical installations for buildings (either in-house or outsourced) in so far as they apply to local authority housing. The lead Architect is to act as the single point of contractual responsibility, with remaining key disciplines providing collateral warranties for the benefit of Louth County Council. Only those Applicants capable of delivering all of the services listed above without exception (whether in-house or as a group/consortium or by relying on the resources of another party or parties) will be considered. Therefore, applications relating to one or several of these disciplines but not all, are not acceptable and will be rejected outright.

    The integrated design team appointed following this competition will be responsible for providing all construction-related technical advice and design services for the restoration of damaged long term vacant local authority housing units for Louth County Council.

    The maximum estimated value of services over the lifetime of the framework is anticipated to be in the region of €800,000 (ex VAT).

    The period of the framework is to be 3 years with an option to extend for a further 1 year. The framework agreement will be established on foot of an initial contract. The initial contract is for integrated design services for the restoration of properties as follows:

    - 37, Doolargy Avenue, Dundalk

    - 41, Doolargy Avenue, Dundalk

    - 3, St Brigids Terrace, Dundalk

    - 279, Rathmullen Park Drogheda

    - 368, Beechmount Drive, Dundalk

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71000000   Architectural, construction, engineering and inspection services
    Supplementary vocabulary
    71200000   Architectural and related services
    71210000   Advisory architectural services
    71220000   Architectural design services
    71221000   Architectural services for buildings
    71223000   Architectural services for building extensions
    71251000   Architectural and building-surveying services
    71312000   Structural engineering consultancy services
    71315200   Building consultancy services
    71315210   Building services consultancy services
    71315300   Building surveying services
    71317100   Fire and explosion protection and control consultancy services
    71317200   Health and safety services
    71321000   Engineering design services for mechanical and electrical installations for buildings
    71324000   Quantity surveying services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    See Section II.1.5 of this notice and the qualification information attached.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Prior to the conclusion of the framework agreement, the Contracting Authority reserves the right to seek copies of any agreements between the members of the consortium if the successful tenderer is a consortium or grouping of members.

    The Contracting Authority reserves the right, at its absolute discretion, to require a lead firm to contract;

    - on the basis of joint and several liability with each member of the candidate executing the contract;

    - with a particular single member of the tenderer as prime contractor, with the other members providing collateral warranties and/or guarantees, or

    - as an incorporated or unincorporated special purpose vehicle, with collateral warranties and/or guarantees from the members of the candidate.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    See the Suitability Assessment Questionnaires available to download from www.etenders.gov.ie

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    See the Suitability Assessment Questionnaires available to download from www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    See the Suitability Assessment Questionnaires available to download from www.etenders.gov.ie

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See the Suitability Assessment Questionnaires available to download from www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    See the Suitability Assessment Questionnaires available to download from www.etenders.gov.ie

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: yes
    Reference to the relevant law, regulation or administrative provision:

    The successful framework operator must be included on the statutory Register for Architects as required under the Building Control Act, 2007.Further information on registration can be found on www.pointofsinglecontact.ie/browse-by-sector/construction/architectural%20services/architects.html

    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  5
    Objective criteria for choosing the limited number of candidates: 

    Applications received will be assessed on the basis of the rules, criteria and weightings set out in the Suitability Assessment Questionnaire. It is envisaged that the top 5 scoring Candidates (subject to the quality and number of applications received) which also meet the minimum criteria and rules for selection set out in the Suitability Assessment Questionnaire will be invited to tender.

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    15/0026

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    23.11.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    1. The closing date for receipt of queries concerning this stage of the competition is Monday 16/11/2015 at 12.00 hrs (noon Irishtime). All queries should be sent through the eTenders messaging facility.

    2. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in response to this competition.

    3. Establishment of the framework agreement will be subject to the approval of the competent authorities.

    4. If for any reason it is not possible to conclude the framework agreement with the successful tenderer designate emerging from this competitive process, or if having concluded the framework agreement the Contracting Authority decides to terminate that agreement, the Contracting Authority reserves the right to admit the next highest scoring tenderer to the framework agreement on the basis of the same terms and as tendered by that party, at any time during the tender validity period.

    5. At its absolute discretion, the contracting authority may elect to terminate this procurement process or the concluded framework at any time.

    6. Applicants should note that there is no restriction on any particular professional discipline participating indifferent consortia. However, in the event of such occurrences arising they must inform the relevant lead parties in writing in advance.

    7. The Contracting Authority may, by issuing notice of its intention to do so, novate any agreement entered into with any discipline within the design team to another entity incorporated to execute the project.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four Courts, Inns Quay
    7  Dublin
    IE
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    Your Legal Advisor
    IE
    Internet address: