ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 08/10/2015

Expire date: 18/11/2015

External Reference: 2015-867351

TED Reference: 2015/S 198-359446

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

National University of Ireland, Galway (NUI Galway)
N/A
University Road
Galway
IE
Contact point(s): Procurement & Contracts Office
For the attention of: Ann Melia
Telephone: +353 91493970
E-mail: procure@nuigalway.ie
Fax: +353 91494515
Internet address(es):
General address of the contracting authority: http://www.nuigalway.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/414
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93350&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93350&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Education
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Archive Digitisation Services - Single Party Framework

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Galway

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    II.1.5)

    Short description of the contract or purchase(s)

    NUI Galway via its James Hardiman Library makes available rich archival collections for research and learning and has completed a number of archive digitisation projects in recent years. It intends to undertake further such projects and therefore wishes to establish a Single Party Framework Agreement for Archive Digitisation Services. Archive Digitisation Services include: digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance. The collections will be of varying origin, age, condition and scale, incorporating a range of formats, media and languages; preparation of material for digitisation; utilisation and configuration of digital asset management systems; compliance with standards for archives, digitisation, metadata, preservation and other aspects; implementation of effective digital rights management and redaction systems. The Single Party Framework Agreement will be established for two years, with the option to extend annually for another two years. Full details of requirements are detailed in the Invitation to Tender document which is available for download from the etenders website at www.etenders.gov.ie. Suppliers must be registered on the etenders website in order to “accept“ the invitation and access the tender documents. Registration is free of charge.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    92512000   Archive services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    As detailed in the Invitation to Tender document.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    NUIG/CON341/15

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    18.11.2015 - 10:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no