ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 23/09/2015

Expire date: 03/11/2015

External Reference: 2015-808975

TED Reference: 2015/S 187-339202

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Health Research Board
N/A
67-72 Grattan House
Lower Mount St  Dublin 2
IE
For the attention of: Dara Murphy
Telephone: +353 12345215
E-mail: dmurphy@hrb.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/261
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92953&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92953&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local agency/office
I.3)

Main activity

  • Health
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Request for Tender for a single operator framework agreement for the provision of Professional Conference Management Services to the HRB

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Dublin 2

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  250000  and 400000  EUR
    Frequency and value of the contracts to be awarded:

    Four contracts over the life of the framework

    II.1.5)

    Short description of the contract or purchase(s)

    The Health Research Board (HRB) is the lead agency in Ireland supporting and

    funding health research. We provide funding, maintain health information systems

    and conduct research linked to national health priorities. Our aim is to improve

    people‘s health, build health research capacity and make a significant contribution

    to Ireland‘s knowledge economy.

    As we embark on a new strategy, a key goal is to enhance recognition of the

    value of health research and the HRB’s role nationally and internationally. Over

    the course of the new HRB strategy it is anticipated that we will run: -

    1. Two national conferences, which will aim to raise awareness and promote

    knowledge exchange about the benefit and potential of health research in relation

    to improving people’s health and advancing health care. The target audience will

    include key policy makers, health service executives, funding agencies in health

    and research, industry and the wider health research community (@250 - 300

    people)

    2. Two grant holders conferences, which will centre around building an HRB

    community and engaging with our research community. The target audience for

    this event is specifically the people we fund directly through our major grant

    programmes (@180 people)

    In order to deliver events of this size it is essential to have in place a competent

    conference management company who can manage registration, speakers, 3rd

    party suppliers and provide good support on the ground at the event.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    55120000   Hotel meeting and conference services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Only one lot

    Estimated cost excluding VAT
    Range: between  250000  and 400000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    None

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Included in RFT

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Included in RFT

    Minimum level(s) of standards possibly required:

    Included in RFT

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Included in RFT

    Minimum level(s) of standards possibly required:

    Included in RFT

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    HRB/2015/PCMS

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    03.11.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 002 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no