ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 18/09/2015

Expire date: 30/10/2015

External Reference: 2015-477439

TED Reference: 2015/S 184-334344

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Louth County Council
N/A
Council Offices, Fair Street
Co. Louth  Drogheda
IE
Contact point(s): Hugh James
For the attention of: Hugh James
Telephone: +353 419876100
E-mail: hugh.james@louthcoco.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/381
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92836&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92836&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Louth County Council - Single Party Framework Agreement for Oil and Gas Boiler Servicing in Domestic Dwellings

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No1:  Maintenance and repair services
    Main site or location of works, place of delivery or of performance:

    Throughout the county of Louth

    NUTS code
    IRELAND
    II.1.5)

    Short description of the contract or purchase(s)

    Louth County Council wish to establish a Single Party Framework for the Serving of

    Oil and Gas Boilers in their housing stock throughout the whole of the county.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    50000000   Repair and maintenance services
    Supplementary vocabulary
    50500000   Repair and maintenance services for pumps, valves, taps and metal containers and machinery
    50530000   Repair and maintenance services of machinery
    50531000   Repair and maintenance services for non-electrical machinery
    50531100   Repair and maintenance services of boilers
    50700000   Repair and maintenance services of building installations
    50720000   Repair and maintenance services of central heating
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Service of approximately 3425 Gas and Oil Fired Domestic Boilers. 2 year contract with option to extend for 1 year + 1 year (4 years).

    Estimated cost excluding VAT
    Range: between  400000  and 600000  EUR
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    Contract for 2 years with the option to renew for +1 year and +1year (4 years).

    Provisional timetable for recourse to these options:
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  2
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12
    II.3)

    Duration of the contract or time limit for completion

    Starting  04. 12. 2015  Completion  15. 04. 2016

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Not Applicable.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    To be agreed with successful tenderer.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping if successful must be prepared to contract as a single entity having joint and several liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Successful tenderer will be required to sign framework agreement.

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to Suitability Assessment Questionnaire in Tender Documents attached.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to Suitability Assessment Questionnaire in Tender Documents attached.

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to Suitability Assessment Questionnaire in Tender Documents attached.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: yes
    Reference to the relevant law, regulation or administrative provision:

    In the case of Gas Boilers - The appointed Contractor shall be currently registered as a Registered Gas Installer (RGI) with the Register of Gas Installers of Ireland (RGII) or equivalent and as being competent to carry out works and all works shall comply with IS 813:2002, Domestic Gas Installations. The Contractor must hold a Level 6 National Craft Certificate in Plumbing or equivalent such as an award by a recognised international body.

    In the case of Oil Boilers – The appointed Contractor must be OFTEC Registered or equivalent to carry out such works and use only maintenance engineers who are trained and qualified. The servicing/maintenance of Oil Boilers must be carried out by suitably qualified individuals in accordance with the manufacturer’s guidelines and industry best practice as a minimum. The Contractor must hold a Level 6 National Craft Certificate in Plumbing or equivalent such as an award by a recognised international body.

    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    15/0023

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    30.10.2015 - 15:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    [DurationDays]: 365 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    1. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

    2. It is a condition of award that canditates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

    3. If for any reason it is not possible to admit to the framework agreement one of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

    4. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreementat any time.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court
    Inns Quay
    Dublin 7
    E-mail: highcourtcentraloffice@courts.ie
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    The contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned canditates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or 16 calendar days where these are sent by other means. The Statutory Instruments mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    Please consult a legal advisor.
    Internet address: