Date of dispatch of this notice: 10/09/2015
Expire date: 12/10/2015
External Reference: 2015-886322
TED Reference: 2015/S 178-323658
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Food Safety Promotion Board
N/A
7 Eastgate Avenue
Little Island Cork
IE
For the attention of: Edel Quinn
E-mail: info@achilles.ie
N/A
7 Eastgate Avenue
Little Island Cork
IE
For the attention of: Edel Quinn
E-mail: info@achilles.ie
Internet address(es):
General address of the contracting authority: http://www.safefood.eu
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/415
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92545&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92545&B=ETENDERS_SIMPLE
General address of the contracting authority: http://www.safefood.eu
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/415
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92545&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92545&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Body governed by public law
I.3)
Main activity
- Other: Food safety and nutrition
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Establishment of a single party framework agreement for Public Relations Services in Republic of Ireland (ROI) and Northern Ireland (NI)
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No11:
Management consulting services [6] and related services
Island of Ireland
NUTS code
IRELAND
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years:
Estimated total value of purchases for the entire duration of the framework agreement
Estimated cost excluding VAT
Range: between 60000 and 400000 EUR
Frequency and value of the contracts to be awarded: Range: between 60000 and 400000 EUR
II.1.5)
Short description of the contract or purchase(s)
safefood is a North-South body, responsible for the promotion of food safety and healthy eating on the island of Ireland. It was established in 1999 under the terms of the British-Irish Agreement Act 1999 and the North-South Co-operation (Implementation Bodies) Northern Ireland Order 1999.
Safefood proposes to engage in a competitive process for the establishment of
two single party framework agreements as follows :
1. Framework Agreement for the provision of Public Relations Services for the
Republic of Ireland (ROI)
2. Framework agreement for the provision of Public Relations Services for
Northern Ireland (NI).
Interested parties may apply for one or both lots.
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
79416000
Public relations services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
yes
II.1.8)
Lots
This contract is divided into lots:
yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The duration of the framework agreements will be for four years. For the avoidance of doubt, the period for delivery of any subsequent contracts entered into may extend beyond the date of expiry of the framework.
At a minimum, the successful service provider will be required to deliver integrated communications planning and issue management, offer strategic advice on stakeholder relations and media relations and provide ongoing support in the field of public relations.
Estimated cost excluding VAT
Range: between 60000 and 400000 EUR
Range: between 60000 and 400000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 048 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Single party framework agreement for Public Relations in Republic of Ireland (ROI)
1)
Short description:
safefood proposes to engage in a competitive process in order to establish two single operator framework agreements for its requirements relating to Public Relations services. The Public Relations Services will include integrated communications planning, stakeholder and media relations, ongoing public relations support , media briefing advice, issue management as well as offering strategic communications advice in the field of public relations.
The duration of the framework agreements will be for four years. For the avoidance of doubt, the period for delivery of any subsequent contracts entered into may extend beyond the date of expiry of the framework.
2)
Common procurement vocabulary (CPV)
Main vocabulary
79416000
Public relations services
3)
Quantity or scope:
In developing each individual campaign, the successful tenderer (s) will be expected to work in conjunction with safefood‘s other contracted agencies to include advertising and any other companies as deemed necessary by safefood to provide an integrated approach to developing campaign communications.
Safefood has an estimated annual average requirement for approximately two to three planned and comprehensive food safety/healthy eating promotion public awareness campaigns on the island of Ireland, subject to available resources. The themes for the campaigns are identified and prioritised on the basis of public health, research, emerging health issues and trends and underpinned by best practice in health promotion. Public Relations will form part of the integrated solution to the successful approach to these campaigns.
Estimated cost excluding VAT
Range: between 30000 and 200000 EUR
Range: between 30000 and 200000 EUR
4)
Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)
Additional information about lots:
Lot No: 2
Lot title: Single party framework agreement for Public Relations Northern Ireland (NI)
1)
Short description:
safefood proposes to engage in a competitive process in order to establish two single operator framework agreements for its requirements relating to Public Relations services. The Public Relations Services will include integrated communications planning, stakeholder and media relations, ongoing public relations support, media briefing advice, issue management as well as offering strategic communications advice in the field of public relations.
The duration of the framework agreements will be for four years. For the avoidance of doubt, the period for delivery of any subsequent contracts entered into may extend beyond the date of expiry of the framework.
2)
Common procurement vocabulary (CPV)
Main vocabulary
79416000
Public relations services
3)
Quantity or scope:
In developing each individual campaign, the successful tenderer (s) will be expected to work in conjunction with safefood‘s other contracted agencies to include advertising and any other companies as deemed necessary by safefood to provide and integrated approach to developing campaign communications.
Safefood has an estimated annual average requirement for approximately two to three planned and comprehensive food safety/healthy eating promotion public awareness campaigns on the island of Ireland, subject to available resources. The themes for the campaigns are identified and prioritised on the basis of public health, research, emerging health issues and trends and underpinned by best practice in health promotion. Public Relations will form part of the integrated solution to the successful approach to these campaigns.
Estimated cost excluding VAT
Range: between 30000 and 200000 EUR
Range: between 30000 and 200000 EUR
4)
Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)
Additional information about lots:
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
N/A
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
To be agreed at the time of establishing the framework agreement.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the initial contract or any subsequent contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Candidates will be required to confirm that none of the conditions for exclusion contained in the Declaration of Bona Fides apply to their particular case, otherwise they will be excluded.
A copy of the Declaration is included in the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal www.etenders.gov.ie
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal www.etenders.gov.ie using RFT ID 99344
Minimum level(s) of standards possibly required:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal www.etenders.gov.ie using RFT ID 99344
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government Procurement Opportunities Portal www.etenders.gov.ie using RFT ID 99344
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates:
Responses to the questionnaire will be assessed in accordance with the selection criteria, weightings and minimum rules stated. It is envisaged that at least the top 5 scoring candidates (subject to the number and quality of applications received) that also meet the minimum requirements will be invited to tender in respect of each lot).
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents:
12.10.2015 - 00:00
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
12.10.2015 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN,GA
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
VI.3) Additional Information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) In the case of a single party framework agreement contracts for each Lot may be awarded directly on foot of the original tenders of by consultation with the framework member and invitation to provide supplementary tender with the constraints laid down in the tender.
Safefood will use this framework agreement for each Lot as and when requirements within it‘s scope arise. However, there is no obligation upon safefood to make use of this framework agreement. Notwithstanding this fact, the framework agreement may be terminated in accordance with the framework terms and conditions, a draft version which will be appended to the tender document.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
9) Scope of the framework
It is emphasised that a framework constitutes no guarantee to purchase a specific quantity of supplies or services from a particular economic operator. Indeed, safefood reserves the right to operate outside the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money. Notwithstanding the foregoing, the framework agreement approach has been adopted in order to leverage efficiences and maximise cost savings over the duration of the framework.
10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
VI.4.3)