ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 26/08/2015

Expire date: 18/09/2015

External Reference: 2015-481044

TED Reference: 2015/S 166-303198

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Waterford City and County Council
3263046AH
City Hall, The Mall
Co.Waterford  Waterford
IE
For the attention of: Ian Fitzpatrick
Telephone: +353 51849520
E-mail: ifitzpatrick@waterfordcouncil.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/103683
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92175&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92175&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

I.3)

Main activity

  • Economic and financial affairs
  • Environment
  • General public services
  • Housing and community amenities
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Three Single party Framework Agreements for the Provision of Legal Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No21:  Legal services
    Main site or location of works, place of delivery or of performance:

    Waterford

    NUTS code
    South-East (IE)
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  1000000  and 1400000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    The contracting authority intends to establish Three single-party framework agreements for the provision of legal services to support the delivery of its activities. In this regard, it is envisioned that a range of support may be required across a full range of staff (i.e., partner, associate, solicitor, assistant solicitor legal executive and trainee). Waterford City and County Council wishes to have access to legal expertise and representation as set out below.

    The frameworks will be established in Three Lots:

    Lot 1 General Legal Services

    This will cover the following:

    a) Property related matters (including litigation)

    b) General Local Government Legal Advisory Services, Enforcement and Prosecuting Liability, Defending Liability, Employment Law

    Lot 2 – Specialist Legal Services

    This will cover the following :

    a) Contract Law (particular regard to Construction Contracts)

    b) Procurement Related Legal Services

    c) Specialist Planning Legal Services

    Lot 3 – Debt Recovery

    The above requirements represent the current anticipated range of legal services required by Waterford City and County Council during the operation of the proposed frameworks. However, due to on-going review and development of services provided by Waterford City and County Council, additional Legal service requirements may arise during the duration of the framework; thereby altering the possible value of the frameworks.

    However, no guarantee can be given of the volume of work to be awarded during the life of the Frameworks

    Candidates may apply to be included on the tender list for each Lot by completing the attached qualification questionnaire, for Lot 1 at Appendix A1 and Appendix B1, For Lot 2 at Appendix A2 and Appendix B2, for Lot 3 at Appendix A2 and Appendix B3

    Ultimately candidates may be invited to Tender following evaluation of their questionnaire.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79100000   Legal services
    Supplementary vocabulary
    79110000   Legal advisory and representation services
    79111000   Legal advisory services
    79112000   Legal representation services
    79140000   Legal advisory and information services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  all lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The Framework agreements will be established over a period of Four Years and may at the discretion of Waterford City and County Council, be used to source all or some of the Councils legal services requirements during the specified period.

    Admission to the framework does not guarantee the award of any contract to any party.

    Estimated cost excluding VAT
    Range: between  1000000  and 1400000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: General Legal Services
    1)

    Short description:

    Lot 1 General Legal Services

    This will cover the following:

    a) Property related matters (including litigation)

    b) General Local Government Legal Advisory Services, Enforcement and Prosecuting Liability, Defending Liability, Employment Law

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79100000   Legal services
    Supplementary vocabulary
    79110000   Legal advisory and representation services
    79111000   Legal advisory services
    79112000   Legal representation services
    79140000   Legal advisory and information services
    3)

    Quantity or scope:

    Estimated cost excluding VAT
    Range: between  800000  and 1100000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 48 (from the award of the contract)
    5)

    Additional information about lots:

    Lot No: 2  Lot title: Specialist Legal Services
    1)

    Short description:

    Lot 2 – Specialist Legal Services

    This will cover the following:

    a) Contract Law (particular regard to Construction Contracts)

    b) Procurement Related Legal Services

    c) Specialist Planning Legal Services

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79100000   Legal services
    Supplementary vocabulary
    79110000   Legal advisory and representation services
    79111000   Legal advisory services
    79112000   Legal representation services
    79140000   Legal advisory and information services
    3)

    Quantity or scope:

    Estimated cost excluding VAT
    Range: between  120000  and 150000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 48 (from the award of the contract)
    5)

    Additional information about lots:

    Lot No: 3  Lot title: Debt Recovery
    1)

    Short description:

    Debt recovery

    WCCC require the services of an experienced debt recovery agent who is familiar with the specific requirements of the recovery process, including the following areas:

    a) Initial engagement by correspondence and phone communication

    b) Negotiation of settlement arrangements to an agreed timescale with the debtor and the local Authority

    c) Be in a position to escalate if required and carry out seizure of assets directly for the Local Authority once all avenues are exhausted

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79100000   Legal services
    Supplementary vocabulary
    79110000   Legal advisory and representation services
    79111000   Legal advisory services
    79112000   Legal representation services
    79140000   Legal advisory and information services
    3)

    Quantity or scope:

    Estimated cost excluding VAT
    Range: between  120000  and 150000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 48 (from the award of the contract)
    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    To be agreed with the successful tenderer(s)

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if successful, will be required to contract as a single entity having joint and several liability

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Please refer to the Qualification Questionnaire and associated documents available to down load from the e-tenders website at www.etenders.gov.ie

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Qualification Questionnaire and associated documents available to down load from the e-tenders website at www.etenders.gov.ie

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Qualification Questionnaire and associated documents available to down load from the e-tenders website at www.etenders.gov.ie

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to the Qualification Questionnaire and associated documents available to down load from the e-tenders website at www.etenders.gov.ie

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: yes
    Reference to the relevant law, regulation or administrative provision:

    ndidates must confirm their eligibility to

    provide legal services in Ireland under the Solicitors Act 1954 as amended and relevant EU law

    .

    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.1.3)

    Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:  yes
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    WCCC/PRC/390

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    18.09.2015 - 16:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    • As the subject matter of these framework agreements is a non-priority (Annex IIB) service, the establishment of the frameworks is not subject to the provisions of Directive 2004/18/EC with regard to the choice of procedure, timescales etc.Therefore, the awarding authority will employ a negotiated procedure under its own terms and conditions.

    • Interested parties must register their interest on the e-tenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge.

    • This is the sole call for competition for these services.

    • The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

    • Contract award will be subject to the approval of the competent authorities.

    • It will be a condition for admittance to the framework agreements that successful tenderers produce a valid tax clearance certificate from the Irish revenue commissioners and that they retain a fully valid certificate throughout the lifetime of the frameworks and of contracts awarded under the frameworks.

    • Admittance to the frameworks will also be conditional upon formal written acceptance of Waterford City and County Council‘s Terms and Conditions.

    • If for any reason it is not possible to admit one or more of the successful tenderers to the framework agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

    • Notwithstanding the existence of the frameworks, the contracting authority at its sole discretion reserves the right to engage in a separate procurement procedure outside of the frameworks for any contract arising for legal services.

    • The contracting authority reserves the right to reduce the number of participants and the number of solutions to be discussed or tenders to be negotiated.

    • The estimated total value of purchases for the entire duration of the Framework Agreements will be in the range of 1,000,000 to 1,400,000 for the three Lots

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four Courts, Inns Quay
    Dublin
    Ireland
    IE
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Please see relevant Irish Statutory Instruments (SI 131

    of 2010 and SI 420 of 2010) available at

    www.irishstatutebook.ie

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained