ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 14/08/2015

Expire date: 25/09/2015

External Reference: 2015-134263

TED Reference: 2015/S 159-292025

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Dublin City University ( DCU )
N/A
Glasnevin
Dublin 9  Ireland
IE
Contact point(s): Dr Mike Reid
For the attention of: procurement finance Office
Telephone: +353 17007886
E-mail: procurement@dcu.ie
Internet address(es):
General address of the contracting authority: http://www.dcu.ie/
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/238
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91991&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91991&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Other: university
I.3)

Main activity

  • Education
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

REQUEST FOR TENDER PROPOSALS FOR Provision of Audio Visual Systems

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The desire for the new AV solution in DCU is for systems that are extremely

    reliable and easy to operate, but with considerable flexibility in setup. Most

    systems will be integrated into the rooms, although some will remain portable to

    allow for flexibility throughout the spaces. Systems will be remotely controlled

    and monitored, with add-ins for room scheduling, usage and maintenance

    reporting. Interfaces will be designed so that they have the same touch and feel

    for each room so that it is easy for staff to use and operate regardless of

    location.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    32321200   Audio-visual equipment
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The desire for the new AV solution in DCU is for systems that are extremely reliable and easy to operate, but with considerable flexibility in setup. Most systems will be integrated into the rooms, although some will remain portable to allow for flexibility throughout the spaces. Systems will be remotely controlled and monitored, with add-ins for room scheduling, usage and maintenance reporting. Interfaces will be designed so that they have the same touch and feel for each room so that it is easy for staff to use and operate regardless of location.

    In-room audio visual presentations, which require the display of computer, laptop, and other related electronic media materials, will make use of a wall mounted projector screen and projector display sized appropriately for the room. One Lectern position will be provided for in each room as per room schedule (Appendix 1). A poke-thru opening in the lectern will allow for cables to be presented to the user from the approved HDBaseT transmitter which in turn will allow for connection of digital video sources to the display over a HDBaseT network.

    The spaces will include the capability to integrate a mobile lecture capture system as per enclosed specification. A pan-tilt-zoom (PTZ) or fixed camera depending on the size of the space will be mounted on the ceiling and associated cabling installed and terminated on the lectern for ease of connection to the mobile units. A microphone will be included in the mobile unit thus alleviating the need for any connections within the space.

    The audio signals associated with all AV source will be routed to an appropriate program sound reinforcement system where appropriate utilising distributed ceiling speakers or wall mounted speakers where the necessity arises.

    Control of the display, associated AV signal routing and program audio level will be achieved via an approved AV controller which will include 10 Push Buttons for controlling functions and where appropriate this should include for lighting control also. Some larger rooms will have touchscreen control as per room schedule (Appendix 2).

    Options for additional Classroom technology/AV equipment and/or services may be required over the term of this agreement as technology advances and the university’s needs develop.

    Where installation or ongoing support is undertaken by a successful tenderer, please note that they will be required to liaise with ISS for network and IT related matters.

    Estimated cost excluding VAT: 1000000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    See Tender

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    See Tender

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See tender

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    DCU-15132-G

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 25.09.2015 - 12:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    25.09.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no