Date of dispatch of this notice: 22/07/2015
Expire date: 17/08/2015
External Reference: 2015-558295
TED Reference: 2015/S 142-262183
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Fáilte Ireland-National Tourism Development Authority
N/A
88-95 Amiens Street
Dublin 1 Dublin
IE
For the attention of: Procurement Unit
Telephone: +353 18847888
E-mail: procurement@failteireland.ie
N/A
88-95 Amiens Street
Dublin 1 Dublin
IE
For the attention of: Procurement Unit
Telephone: +353 18847888
E-mail: procurement@failteireland.ie
Internet address(es):
General address of the contracting authority: http://www.failteireland.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1169
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91386&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91386&B=ETENDERS_SIMPLE
General address of the contracting authority: http://www.failteireland.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1169
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91386&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91386&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Body governed by public law
I.3)
Main activity
- General public services
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
yes
Tourism Ireland
Bishop's Square, Redmond Hill
2 Dublin
IE
Bishop's Square, Redmond Hill
2 Dublin
IE
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Multi Party Framework Agreement For Destination Management Companies
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No11:
Management consulting services [6] and related services
Ireland
NUTS code
IRELAND
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6
Number of participants to the framework agreement envisaged: 6
Duration of the framework agreement
Duration in years: 4
Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years:
Estimated total value of purchases for the entire duration of the framework agreement
Estimated cost excluding VAT
Range: between 500000 and 1500000 EUR
Frequency and value of the contracts to be awarded: Range: between 500000 and 1500000 EUR
II.1.5)
Short description of the contract or purchase(s)
Fáilte Ireland wishes to establish a Multi Party Framework Agreement for Event
Management Services. The successful tenderer(s) must be based in Ireland for
the duration of any contract awarded under the framework. There may be a
requirement for some events to be organised in the overseas markets. The
successful tenderer(s) will be required to be present at such events. The
successful tenderer(s) will be required to maintain full records including financial
and accounting records for each contract awarded under this framework. You will
be required to attend meetings and present event progress reports. Generally
these events are broken down by size:
• Small – under 100 pax
• Medium – under 300pax
• Larger - + 300pax
Requirements for delivery of this project include but are not limited to:
• Accommodation sourcing and management
• Venue sourcing and management
• Transport & logistics
• Creation and development of familiarisation trip itineraries
• Entertainment and production
• Gala dinners
• Co-ordination and mgt of workshops
• Activities and team building
• Drinks receptions
• On site management of all the above
• Outdoor events
II.1.6)
Common procurement vocabulary (CPV)
Main vocabulary
79952000
Event services
Supplementary vocabulary
79952100
Cultural event organisation services
92622000
Sports-event organisation services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
yes
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
This is a multi party framework agreement for a period of 4 years.
Estimated cost excluding VAT
Range: between 500000 and 1500000 EUR
Range: between 500000 and 1500000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Payment on receipt of invoices related to Purchase Orders issued by Fáilte Ireland or the contracting authority.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Single Legal Entity.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: As stated in the invitationto tender document available for downloading from the Irish Government‘s Procurement Websitewww.etenders.gov.ie
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: As stated in the invitationto tender document available for downloading from the Irish Government‘s Procurement Websitewww.etenders.gov.ie
Minimum level(s) of standards possibly required: As stated in the invitation to tender document available fordownloading from the Irish Government‘s Procurement Website www.etenders.gov.ie
Minimum level(s) of standards possibly required:
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
As stated in the invitation to tender document available for downloading from the Irish Government‘sProcurement Website www.etenders.gov.ie
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
IP/2015/01
IV.3.2)
Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 232-409115 of 02.12.2014
Notice number in the OJEU: 2014/S 232-409115 of 02.12.2014
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
17.08.2015 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 006 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
The High Court
Chief Registrar, The Four Courts
1 Dublin
IE
Telephone: +353 18886000
Chief Registrar, The Four Courts
1 Dublin
IE
Telephone: +353 18886000
Internet address: http://www.courts.ie
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
The contracting authority will not conclude this framework agreement to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement.
VI.4.3)