ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 22/07/2015

Expire date: 24/08/2015

External Reference: 2015-221958

TED Reference: 2015/S 142-261996

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Dublin City Council
N/A
Media Relations and Corporate Communciations, Block 3, Floor 3
Wood Quay,  Civic Offices, Dublin 8
IE
Contact point(s): Alan Breen
For the attention of: Press Officer
Telephone: +353 12222106
E-mail: adverts@dublincity.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91361&B=ETENDERS_SIMPLE
Further information can be obtained from:
Information is available on www.etenders.gov.ie
Information is available on www.etenders.gov.ie
Information is available on www.etenders.gov.ie
IE
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
Information is available on www.etenders.gov.ie
Information is available on www.etenders.gov.ie
Information is available on www.etenders.gov.ie
IE
Internet address:
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Expression of Interest for a Single Party Framework Agreement for the Provision of Services in two Lots. Lot 1. Media Planning and Buying. Lot 2. Creative Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No13:  Advertising services
    Main site or location of works, place of delivery or of performance:

    Dublin 8

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in months: 48
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  570000  and 2280000  EUR
    Frequency and value of the contracts to be awarded:

    Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to establishing a Single Party Framework Agreement in 2 Lots: Lot 1 - Media Planning and Buying Services (Estimated annual value EUR500,000) and Lot 2 - Creative Services (Estimated Annual Value EUR70,000).

    The requirements of this Framework Agreement are divided into 2 lots and tenderers may apply for admission to the Framework under one or more lots.

    The period of this Framework Agreement shall be for a one year period initially to cover 2015/2016. However there is an option to renew the framework agreement for three periods of one year each to cover 2016/2017, 2017/2018 & 2018/2019 at the sole discretion of Dublin City Council.

    II.1.5)

    Short description of the contract or purchase(s)

    Dublin City Council is seeking Expressions of Interest from suitably qualified

    candidates with a view to establishing a Single Party Framework Agreement in 2

    Lots: Lot 1 - Media Planning and Buying Services (Estimated annual value

    EUR500,000) and Lot 2 - Creative Services (Estimated Annual Value EUR70,000).

    The requirements of this Framework Agreement are divided into 2 lots and

    tenderers may apply for admission to the Framework under one or more lots.

    The period of this Framework Agreement shall be for a one year period initially to

    cover 2015/2016. However there is an option to renew the framework agreement

    for three periods of one year each to cover 2016/2017, 2017/2018 & 2018/2019 at

    the sole discretion of Dublin City Council.

    The Single Party Framework Agreement covers the provision of:

    Lot 1 – Media Planning and Buying

    • The development of media strategies and plans.

    • Purchasing of online and offline media channels

    Lot 2 – Creative Services

    • Development of communication strategies

    • Production and implementation of creative assets

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79341000   Advertising services
    Supplementary vocabulary
    79340000   Advertising and marketing services
    79341100   Advertising consultancy services
    79341200   Advertising management services
    79341400   Advertising campaign services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to establishing a Single Party Framework Agreement in 2 Lots: Lot 1 - Media Planning and Buying Services (Estimated annual value €500,000) and Lot 2 - Creative Services (Estimated Annual Value €70,000).

    The requirements of this Framework Agreement are divided into 2 lots and tenderers may apply for admission to the Framework under one or more lots.

    The period of this Framework Agreement shall be for a one year period initially to cover 2015/2016. However there is an option to renew the framework agreement for three periods of one year each to cover 2016/2017, 2017/2018 & 2018/2019 at the sole discretion of Dublin City Council.

    Estimated cost excluding VAT
    Range: between  570000  and 2280000  EUR
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    The period of this Framework Agreement shall be for a one year period initially to cover 2015/2016. However there is an option to renew the framework agreement for three periods of one year each to cover 2016/2017, 2017/2018 & 2018/2019 at the sole discretion of Dublin City Council.

    Provisional timetable for recourse to these options:
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Information about lots

    Lot No: 1  Lot title: Media Planning and Buying
    1)

    Short description:

    Media Planning and Buying

    (Estimated annual value €500,000)

    • The development of media strategies and plans.

    • Purchasing of online and offline media channels.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79341000   Advertising services
    Supplementary vocabulary
    79340000   Advertising and marketing services
    79341100   Advertising consultancy services
    79341200   Advertising management services
    79341400   Advertising campaign services
    3)

    Quantity or scope:

    Media Planning and Buying (Estimated annual value €500,000)

    • The development of media strategies and plans.

    • Purchasing of online and offline media channels.

    The period of this Framework Agreement shall be for a one year period initially to cover 2015/2016. However there is an option to renew the framework agreement for three periods of one year each to cover 2016/2017, 2017/2018 & 2018/2019 at the sole discretion of Dublin City Council.

    Estimated cost excluding VAT
    Range: between  500000  and 2000000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Please see tender documents RFT ID: 98245 available at www.etenders.gov.ie

    Lot No: 2  Lot title: Creative Services
    1)

    Short description:

    Creative Services (Estimated annual Value €70,000)

    • Development of communication strategies

    • Production and implementation of creative assets

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79341000   Advertising services
    Supplementary vocabulary
    79340000   Advertising and marketing services
    79341100   Advertising consultancy services
    79341200   Advertising management services
    79341400   Advertising campaign services
    3)

    Quantity or scope:

    Creative Services (Estimated annual Value €70,000)

    • Development of communication strategies

    • Production and implementation of creative assets

    The period of this Framework Agreement shall be for a one year period initially to cover 2015/2016. However there is an option to renew the framework agreement for three periods of one year each to cover 2016/2017, 2017/2018 & 2018/2019 at the sole discretion of Dublin City Council.

    Estimated cost excluding VAT
    Range: between  70000  and 280000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Please see tender documents RFT ID: 98245 available at www.etenders.gov.ie

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Not applicable.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Please see tender documents RFT ID: 98245 available at www.etenders.gov.ie

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please see tender documents RFT ID: 98245 available at www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    Please see tender documents RFT ID: 98245 available at www.etenders.gov.ie

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please see tender documents RFT ID: 98245 available at www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    Please see tender documents RFT ID: 98245 available at www.etenders.gov.ie

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  5
    Objective criteria for choosing the limited number of candidates: 

    Please see tender documents RFT ID: 98245 available at www.etenders.gov.ie

    Please note that the envisaged number of operators is 5 per Lot

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    24.08.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

    2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

    3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

    4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

    5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

    6. The framework agreement is primarily for use by the Media Relations Unit, Corporate Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

    7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

    8. Tenders may be submitted in English or in the Irish language.

    9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

    10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

    11. All queries regarding this tender must be emailed to adverts@dublincity.ie for the attention of Alan Breen. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on Friday August 14th 2015 to enable issue of responses to all interested parties.

    12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court, Chief Registrar
    The Four Courts, Inns Quay
    Dublin  7
    IE
    E-mail: www.highcourtcentraloffice@courts.ie
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Please consult your solicitor.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained