ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 15/07/2015

Expire date: 20/08/2015

External Reference: 2015-792744

TED Reference: 2015/S 137-253021

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Coillte Teoranta
N/A
Unit 3.1 Woodford Business Park
Dublin 17  Santry
IE
Contact point(s): Procurement
For the attention of: Liam MacLaughlin
Telephone: +353 12011111
E-mail: Liam.MacLaughlin@coillte.ie
Fax: +353 12011199
Internet address(es):
General address of the contracting authority: http://www.coillte.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/159
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91046&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91046&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Forestry and other related services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Supply of a Total Telecommunications Managed Solution to the Coillte Group

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No5:  Telecommunications services
    Main site or location of works, place of delivery or of performance:

    Various locations throughout Ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Coillte group request expressions of interest from suitably qualified candidates with a preference for the provision of a Total Telecommunications Managed Solution to meet our requirements for the following:

    1. Wide Area Network Data:

    Coillte data infrastructure spans over 50 sites (1 in NI, 1 in GB, remainder in ROI). The corporate headquarters in Newtownmountkennedy (NTMK), Co. Wicklow currently acts as the data center for the branch office (WAN) connections. This Data Centre will be moving to a hosted managed services solution based in Ireland by the end of 2015. The majority of the branch offices connect over private DSL, the remaining connections are a mixture of leased line, ISDN and wireless technologies. Many branch offices have ISDN backup connections. Some offices have additional wireless backups. A significant number of the sites are located in remote rural locations.

    The vast majority of WAN traffic is Citrix ICA traffic, requiring highly reliable connections. The most significant traffic besides this is print traffic. All branch offices access internet/file/email services through the Data Centre via Citrix or otherwise.

    There is also a separate DSL data network that carries VoIP & Videoconference traffic between 7 branch offices.

    2. Fixed Voice:

    There are approx. 70 sites at which voice telephony services are provided ranging from single user, single line sites to our largest staffed site in NTMK with 100 staff.

    PBX equipment is located at 14 sites which are all Siemens Hi-Path systems. The majority of the calls are national/local and there is a high proportion of calls to mobiles.

    Coillte also have Video conferencing facilities in several locations

    3. Mobile Voice & Data:

    There are over 700 devices on the mobile account.

    This will be a Competitive Dialogue process consisting of an initial selection and dialogue phase followed by a formal tender phase. The information at PQQ can be represented at indicative so approximate figures could be submitted and more detailed information will be supplied at tender stage.

    To access documentation for this competition please log on to www.coillte.ie and click on the link to Coilltes‘ Supplier Management System (SMS) on the right hand side of the site, or click on the link below

    https://www.proactisplaza.com/SupplierPortal/?CID=coillte

    • For suppliers already registered on the system use your username and password to login. Then follow the steps below to access the competition:

    • New suppliers must firstly register on the system by clicking on the “register now“ section in the bottom left of page of the screen. Once registration is complete log in and follow the steps below to access the competition:

    Steps to create a response to competition

    Click on;

    o “Opportunities” in the centre of the screen

    o Click on arrow in “show me” section next to the Coillte competition of interest

    o Create a response

    o Click Save

    o Click Submit

    If you have any issue with registering or for system queries please contact

    smssupport@coillte.ie or Tel : 012011171

    For tender specific queries please utilise the Dialogue tab within SMS to contact Ronan Gordon, the Procurement Category Manager, who will endeavour to respond promptly.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    64200000   Telecommunications services
    Supplementary vocabulary
    32250000   Mobile telephones
    32400000   Networks
    32540000   Switchboards
    32544000   PABX equipment
    32545000   PABX systems
    32570000   Communications equipment
    32580000   Data equipment
    32583000   Data and voice media
    64212000   Mobile-telephone services
    72720000   Wide area network services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Estimated cost excluding VAT
    Range: between  0  and 1  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 000 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    competitive dialogue
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  4
    Objective criteria for choosing the limited number of candidates: 

    At least 4 but depending on the quality of the applications received.

    IV.1.3)

    Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:  yes
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    Coillte

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    14.08.2015 - 15:00
    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates

    27.10.2015
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Coillte will not be responsible for any costs, charges or expenses incurred in this process. Please complete the on line pre-qualification questionnaire and submit by the deadline stated. The award criteria that will be used to score the submissions forms part of the PQQ.