ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 30/06/2015

Expire date: 31/07/2015

External Reference: 2015-661087

TED Reference: 2015/S 126-230728

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Waterways Ireland
N/A
2 Sligo Road
Enniskillen  Co. Fermanagh
IE
For the attention of: Paul Mulligan
Telephone: +44 2866323004
E-mail: paul.mulligan@waterwaysireland.org
Fax: +44 2866346257
Internet address(es):
General address of the contracting authority: http://www.waterwaysireland.org
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/225
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=89673&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=89673&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Recreation, culture and religion
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
CEO Committee of the North South Pension Scheme

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

TENDER FOR THE ESTABLISHMENT OF A SINGLE-PARTY FRAMEWORK AGREEMENT FOR PENSION ADMINISTRATION & CONSULTANCY SERVICES

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No6:  Financial services a) Insurances services b) Banking and investment services
    Main site or location of works, place of delivery or of performance:

    Various

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 6
    Justification for a framework agreement, the duration of which exceeds four years: 

    Pensions administration is a non-priority (Annex IIB) service

    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  900000  and 1200000  EUR
    Frequency and value of the contracts to be awarded:

    Initial contract for 3 years

    II.1.5)

    Short description of the contract or purchase(s)

    The North/South Implementation Bodies were established by the Agreement

    between the Government of the United Kingdom of Great Britain and Northern

    Ireland and the Government of Ireland and signed at Dublin on the 8th day of

    March 1999.

    The North/South Pension Scheme (N/SPS) was established in both jurisdictions

    on behalf of the North/South Implementation Bodies, under the above agreement,

    and Tourism Ireland Ltd under the terms of its 2000 Memorandum of Association.

    The North/South Pension Scheme is a defined benefit public service pension

    scheme established and operating in both jurisdictions – that of Ireland and the

    United Kingdom.

    The Scheme is unfunded and benefits payable are financed by the Northern

    Ireland Consolidated Fund and the Southern Exchequer on a basis agreed by the

    Department of Finance and Personnel in Northern Ireland and the Department of

    Finance and the Department of Public Expenditure and Reform in Ireland.

    The tender is being facilitated by Waterways Ireland (one of the

    employers/bodies) on behalf of the N/SPS CEO Pension Committee who in turn

    intend, as a result of this tender process, to establish a single-party framework

    agreement for the provision of pension administration and consultancy services to

    the North/South Implementation Bodies and Tourism Ireland Ltd (referred to

    as ‘the Bodies’). The CEO Pension Committee currently has a contract with an

    outsourced pension administrator, which will terminate on 30 April 2016.

    The successful framework member will assume responsibility for providing a high

    quality, responsive and expert advice, assistance and support pension

    administration service, which meets the needs of the CEO Pension Committee,

    the Bodies and Scheme Members, is delivered in the most economically

    advantageous manner, and is fully operational from 1 May 2016.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    66520000   Pension services
    Supplementary vocabulary
    66523000   Pension fund consultancy services
    66523100   Pension fund administration services
    75320000   Government employee pension schemes
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Initial contract for 3 years with annual contracts awarded thereafter following sucessful supplementary tender exercises.

    Estimated cost excluding VAT
    Range: between  450000  and 600000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  4
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 000 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Two options will be considered for the provision of the administration part of the service:

    Option 1: The pension administration service would be provided from the service provider’s offices. The service provider must make available an accessible members’ enquiry service/help desk at low/standard call rates, capable of providing immediate answers. The service must be available 9.00am to 5.00pm Monday to Friday except on public or privilege holidays. (The Committee will accept the public and privilege holidays operating in the jurisdiction in which the supplier is based.)

    Option 2: The pension administration service would be provided by a supplier placing a suitably qualified individual(s) to work solely on N/SPS matters and based in one of the participating employer’s offices for an agreed period each month.

    III.2)

    Conditions for participation

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:
    Minimum level(s) of standards possibly required:

    Candidates must provide objective evidence from an appropriate source confirming that their turnover during any of the previous 3 financial years was at least €500,000. NOTE: in the case of the candidate being a grouping, this condition may be satisfied by the group members as a whole.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  7
    Objective criteria for choosing the limited number of candidates: 

    Level of Human Resources and Experience of Previous Contracts

    IV.1.3)

    Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    WIT2015/03

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    31.07.2015 - 15:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no