ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 12/06/2015

Expire date: 15/07/2015

External Reference: 2015-296904

TED Reference: 2015/S 115-209301

Contract notice - utilities

Cached Version

Contract notice

Utilities

Directive 2004/17/EC

Services

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

EirGrid plc
N/A
Block 2 - The Oval, 160 Shelbourne Road
Dublin 4  Ballsbridge
IE
For the attention of: Laura Wilson
Telephone: +353 16771700
E-mail: purchasing@eirgrid.com
Fax: +353 16615375
Internet address(es):
General address of the contracting entity: http://www.eirgrid.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/219
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=89199&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Main activity

  • Electricity
I.3)

Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:

Recruitment Support Services Framework

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No22:  Personnel placement and supply services
    Main site or location of works, place of delivery or of performance:

    Dublin

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    maximum number of participants to the framework agreement envisaged: 11
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  5000000  and 7000000  EUR
    Frequency and value of the contracts to be awarded:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

    II.1.5)

    Short description of the contract or purchase(s)

    In the continually changing market in which EirGrid operates, EirGrid’s Human

    Resource department requires the assistance of experienced human resourcing

    and recruitment specialists to assist with the sourcing of high-calibre staff, of

    various contract types, to all areas of its’ business, in both Ireland and in Northern

    Ireland. EirGrid intends to establish a Recruitment Support Services Framework

    with a number of different Lots in order to meet these requirements.

    EirGrid intends to award contracts as follows for each Lot:

    Lot 1 – General Staff Sourcing: Multi-supplier framework

    Lot 2 – Information Systems Staff Sourcing: Multi-supplier framework

    Lot 3 – Human Resource Managed Service: Single supplier framework

    Interested Candidates may choose to submit a PQQ response for consideration of

    qualification for one or more of the above framework Lots.

    The total duration of this Framework Agreement will be four years, with the

    possibility to extend up to an additional 12 months, subject always to the

    satisfactory performance of each successful supplier.

    For full details of this contract and the pre-qualification process please register

    your interest in the contract on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) and download the Information Memorandum and Pre-Qualification Questionnaire document.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79600000   Recruitment services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Information about lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The total duration of this Framework Agreement will be four years, with the possibility to extend up to an additional 12 months, subject always to the satisfactory performance of each successful supplier.

    Once this framework agreement is in place, and as and when requirements arise contracts will be awarded to framework members either on the basis of the original tenders submitted or following mini-tender competitions between the members of the framework agreement, depending on the applicable Lot.

    Estimated cost excluding VAT
    Range: between  5000000  and 7000000  EUR
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    The total duration of this Framework Agreement will be four years, with the possibility to extend up to an additional 12 months, subject always to the satisfactory performance of each successful supplier.

    Provisional timetable for recourse to these options:
    in months: 48 (from the award of the contract)
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: General Staff Sourcing: Multi-supplier framework
    1)

    Short description:

    EirGrid has a requirement for skilled staff to assist various functions across the Group in permanent, fixed term, temporary and contract roles. Role durations will vary dependent on business requirements from permanent, fixed term, temporary to contract basis. It is difficult at this stage to estimate the total number over the course of the framework; however it is likely to be in the region of 10 to 40 individuals per year. These figures are indicative only, actual requirements will fluctuate in line with Group resource planning practices.

    EirGrid anticipates qualifying between 4 and 8 Candidates to proceed to tender stage, and awarding between 3 and 5 tenderers to this Lot 1 subject always to the quality of the responses received. Once the framework has been established, individual contracts will be awarded following a mini-tender process between all members of this Lot.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79600000   Recruitment services
    3)

    Quantity or scope:

    It is difficult to estimate the total number of resources over the course of the framework; however it is likely to be in the region of 10 to 40 individuals per year.

    Estimated cost excluding VAT
    Range: between  2800000  and 3800000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) for further details.

    Lot No: 2  Lot title: Information Systems Staff Sourcing: Multi-supplier framework
    1)

    Short description:

    EirGrid has a requirement for the provision of specialised Technology and Information Systems resources in order to meet its business and project need objectives on a permanent, fixed term, temporary or contract basis. This number is indicative only; our actual requirements will fluctuate in line with actual business requirements. Terms and conditions of employment will be issued to and managed for the resource being supplied to the EirGrid Group by the service provider for temporary and/or contract resources. Payroll and administrative processes may be provided by the service provider to the individual resource being supplied where temporary or contract resources are being sought.

    EirGrid anticipates qualifying between 4 and 8 Candidates to proceed to tender stage, and awarding between 3 and 5 tenderers to this Lot 2, subject always to the quality of the responses received. Once the framework has been established, individual contracts will be awarded following a mini-tender process between all members of this Lot

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79600000   Recruitment services
    3)

    Quantity or scope:

    It is difficult to estimate the total number of resources over the course of the framework; however it is likely to be in the region of 10 to 20 individuals per year.

    Estimated cost excluding VAT
    Range: between  2000000  and 2800000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) for further details.

    Lot No: 3  Lot title: Human Resource Managed Service: Single supplier framework
    1)

    Short description:

    Due to the fast paced and changing environment within EirGrid, there is an ad-hoc need for human resource and recruitment specialists to support the EirGrid HR Department. This additional support is likely to be needed to cover staff leave and periods of intense activity such as recruiting for large internal projects. During these periods EirGrid intends to call on the successful tenderer for this Lot to provide temporary assistance to its HR department in the provision of recruitment services. The successful tenderer will need to be able to provide resources to cover any and all elements of the recruitment, sourcing and selection process. Resources provided are required to be of an experience level deemed suitable to source and select at the appropriate role level within EirGrid.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79600000   Recruitment services
    3)

    Quantity or scope:

    It is difficult to estimate the total number of resources required over the course of the framework; however it is likely to be in the region of 2 to 4 per year, for varying project durations from weeks to months.

    Estimated cost excluding VAT
    Range: between  200000  and 400000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) for further details.

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

    III.2.3)

    Technical capacity

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to the contract notice published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting entity

    ENQEIR482

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    15.07.2015 - 12:00
    IV.3.5)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    Other: 

    Irish

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

    2) This is the sole call for competition for this service.

    3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

    4) Contract award will be subject to the approval of the competent authorities

    5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Irish Revenue Commissioners when requested.

    6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate

    7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded

    8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

    9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four Courts
    7  Dublin
    IE
    Telephone: +353 18886000
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification to concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    Central office of the High Courts (Appeal Section)
    Ground Floor, East Wing, Inns Quay
    7  Dublin
    IE
    Telephone: +353 18886000
    Internet address: http://www.courts.ie