ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 03/06/2015

Expire date: 06/07/2015

External Reference: 2015-901014

TED Reference: 2015/S 108-196687

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Food Safety Promotion Board
N/A
7 Eastgate Avenue
Little Island  Cork
IE
For the attention of: Fiona Gilligan
E-mail: tenders@safefood.eu
Internet address(es):
General address of the contracting authority: http://www.safefood.eu
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/415
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88832&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88832&B=ETENDERS_SIMPLE
Further information can be obtained from:
Achilles Procurement Services
1 Harmsworth, Greenmount Office
6W  Harold's Cross,
IE
For the attention of: Edel Quinn
E-mail: info@achilles.ie
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
Achilles Procurement Services
1 Harmsworth, Greenmount Office Park, Harold's Cross
Dublin 6W
IE
For the attention of: Edel Quinn
E-mail: info@achilles.ie
Internet address:
I.2)

Type of the contracting authority

Other: Food Safety and Nutrition
I.3)

Main activity

    I.4)

    Contract award on behalf of other contracting authorities

    The contracting authority is purchasing on behalf of other contracting authorities: no

    Section II: Object of the contract

    II.1)

    Description

    II.1.1)

    Title attributed to the contract by the contracting authority:

    Establishment of a Multi Party framework agreement for advertising & creative services

    II.1.2)

    Type of contract and location of works, place of delivery or of performance

    Services
      Category No13:  Advertising services
      Main site or location of works, place of delivery or of performance:

      Island of Ireland

      NUTS code
      IRELAND
      II.1.3)

      Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

      The notice involves the establishment of a framework agreement
      II.1.4)

      Information on framework agreement

      Framework agreement with several operators
      Number of participants to the framework agreement envisaged: 3
      Duration of the framework agreement
      Duration in years: 4
      Justification for a framework agreement, the duration of which exceeds four years: 
      Estimated total value of purchases for the entire duration of the framework agreement
      Estimated cost excluding VAT: 2000000  EUR
      Frequency and value of the contracts to be awarded:
      II.1.5)

      Short description of the contract or purchase(s)

      Safefood proposes to engage in a competitive process in order to establish a

      multi party framework agreement for it‘s requirements relating to advertising and

      creative services. These services will include the provision of above the line,

      below the line and online advertising for safefood, together with the provision of

      integrated communications planning and creative/design solutions strategically,

      and in terms of agreed brand values. It is envisaged that three advertising

      agencies will be appointed to the framework and will closely support the

      development of the brand and the delivery of it‘s communication objectives.

      II.1.6)

      Common procurement vocabulary (CPV)

      Main vocabulary
      79341000   Advertising services
      Supplementary vocabulary
      79341400   Advertising campaign services
      II.1.7)

      Information about Government Procurement Agreement (GPA)

      The contract is covered by the Government Procurement Agreement (GPA):  yes
      II.1.8)

      Lots

      This contract is divided into lots:  no
      II.1.9)

      Information about variants

      Variants will be accepted:  yes
      II.2)

      Quantity or scope of the contract

      II.2.1)

      Total quantity or scope:

      Safefood proposes to engage in a competitive process in order to establish a multi party framework agreement for advertising services

      Estimated cost excluding VAT
      Range: between  30000  and 150000  EUR
      II.2.2)

      Information about options

      Options: no
      II.2.3)

      Information about renewals

      This contract is subject to renewal: no
      II.3)

      Duration of the contract or time limit for completion

      Duration in months: 048 (from the award of the contract)

      Section III: Legal, economic, financial and technical information

      III.1)

      Conditions relating to the contract

      III.1.1)

      Deposits and guarantees required:

      None

      III.1.2)

      Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

      To be agreed at the time of establishing the framework agreement

      III.1.3)

      Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

      A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the initial contract or any subsequent contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.

      III.1.4)

      Other particular conditions

      The performance of the contract is subject to particular conditions: no
      III.2)

      Conditions for participation

      III.2.1)

      Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

      Information and formalities necessary for evaluating if the requirements are met:

      Candidates will be required to confirm that none of the conditions for exclusion contained in the Declaration of bona fides apply to their particular case, otherwise they will be excluded. A copy of the declaration is included in the qualification questionnaire available to download from Etenders.

      III.2.2)

      Economic and financial ability

      Information and formalities necessary for evaluating if the requirements are met:

      In order to be considered, candidates must complete the qualification questionnaire available to download from the Irish Government procurement opportunities portal www.etenders.gov.ie

      Minimum level(s) of standards possibly required:
      III.3)

      Conditions specific to services contracts

      III.3.1)

      Information about a particular profession

      Execution of the service is reserved to a particular profession: no
      III.3.2)

      Staff responsible for the execution of the service

      Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

      Section IV: Procedure

      IV.1)

      Type of procedure

      IV.1.1)

      Type of procedure

      Restricted
      IV.1.2)

      Limitations on the number of operators who will be invited to tender or to participate

      Envisaged number of operators:  5
      Objective criteria for choosing the limited number of candidates: 

      Responses to the questionnaire will be assessed in accordance with the selection criteria, weightings and minimum rules stated. It is envisaged that the top 5 scoring candidates (subject to that number and quality of applications received) that also meet with minimum requirements will be invited to tender for the initial contract.

      IV.2)

      Award criteria

      IV.2.1)

      Award criteria

      The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
      IV.2.2)

      Information about electronic auction

      An electronic auction will be used: no
      IV.3)

      Administrative information

      IV.3.2)

      Previous publication(s) concerning the same contract

      no
      IV.3.3)

      Conditions for obtaining specifications and additional documents or descriptive document

      Payable documents: no
      IV.3.4)

      Time limit for receipt of tenders or requests to participate

      06.07.2015 - 12:00
      IV.3.5)

      Date of dispatch of invitations to tender or to participate to selected candidates

      13.07.2015
      IV.3.6)

      Language(s) in which tenders or requests to participate may be drawn up

      EN,GA

      Section VI: Complementary information

      VI.1)

      Information about recurrence

      This is a recurrent procurement: no
      VI.2)

      Information about European Union funds

      The contract is related to a project and/or programme financed by European Union funds: no
      VI.3)

      Additional information:

      1. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes will be published in eTenders.

      2. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

      3. It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

      4. If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer (s) to join the framework agreement as appropriate.

      5.At it‘s discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

      VI.4)

      Procedures for appeal

      VI.4.1)

      Body responsible for appeal procedures

      High Court, Chief Registrar,
      The Four Courts
      7  Dublin
      Internet address:
       

      Body responsible for mediation procedures

      VI.4.2)

      Lodging of appeals

      Precise information on deadline(s) for lodging appeals:
      VI.4.3)

      Service from which information about the lodging of appeals may be obtained