ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 22/05/2015

Expire date: 03/07/2015

External Reference: 2015-273478

TED Reference: 2015/S 100-182794

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Commission for Energy Regulation
N/A
The Exchange, Belgard Square North
Dublin 24  Tallaght
IE
For the attention of: Siobhan Keating
Telephone: +353 14000800
E-mail: procurement@cer.ie
Fax: +353 14000850
Internet address(es):
General address of the contracting authority: http://www.cer.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1232
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88512&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88512&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Economic and financial affairs
  • Other: Regulatory Body
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Technical, Economic and Financial Support in relation to the Certification of High Efficiency Combined Heat and Power Plants

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Tallaght

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Commission for Energy Regulation (CER) is Ireland’s independent energy and water regulator. The CER was established in 1999 and now has a wide range of economic, customer protection and safety responsibilities in energy. The CER is also the regulator of Ireland’s public water and wastewater system. The CER has been appointed under legislation to certify High Efficiency Combined Heat and Power Plants (HE CHP). In 2012, the CER issued a decision paper setting out the approach to certification (CER/12/125). The CER wishes to engage technical/economic/financial consultancy support for 2015 (with an option for the CER to extend for up to two further years on an annual basis) such that certification of applications can proceed in the first half of August 2015. Further details regarding the CER’s requirements in this regard are set out in Section 2 of the Invitation to Tender document available to download from www.etenders.gov.ie

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71621000   Technical analysis or consultancy services
    Supplementary vocabulary
    66171000   Financial consultancy services
    71600000   Technical testing, analysis and consultancy services
    71631000   Technical inspection services
    72220000   Systems and technical consultancy services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    It is proposed to place a contract for a period of one year with an option for renewal for up to a further two years, on an annual basis, subject to an internal review by the CER and the subsequent written agreement of the contracted parties.

    The principal role of the successful tenderer will be to review applications for certification of installations as HE-CHP plants and to make recommendations to the CER as to whether or not certification should be given and reasoning for such recommendations. The successful tenderer will be required to carry out a review of relevant data and associated calculations and advise the CER as required.

    The successful tenderer will carry out site visits and audits of HE CHP plants on behalf of the CER in accordance with the CER’s policies and procedures and as deemed necessary in that context, submitting findings and recommendations to the CER regarding same.

    The successful tenderer will review annual reports regarding the operation of certified plants, which will include calculations of the electrical, thermal and overall efficiency, the electricity from HE-CHP, power to heat ratios and primary energy savings.

    For information purposes, and to provide tenderers with additional information on the potential scope of work under this contract, please be advised that the number of applications submitted to CER on an annual basis is as follows:

    Year: No. of Applications

    2012 (from May):8

    2013: 10

    2014: 13

    2015 (to date): 19

    In addition, the successful tenderer will be required to engage with applicants for certification throughout the application process and prior to such applications as necessary and respond to queries regarding the certification of HE CHP plants.

    The successful tenderer will engage with the CER as necessary and appropriate on this matter and attend meetings with applicants/potential applicants/certified parties with and/or on behalf of the CER as required or as requested by CER. Certification will be carried out in accordance with relevant legislation, CER decisions namely CER/12/125, CER policies, procedures and guidelines.

    Estimated cost excluding VAT
    Range: between  60000  and 390000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  2
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    The contract will be on a draw down (call-off) basis, at agreed fixed charge per person per hour and per day (to be quoted in the tender).

    The successful tenderer will be required to provide detailed invoices to the CER on a monthly basis (at no cost to the CER), to include:

    1. Billing Narrative to include time, date, and duration of time spent by service provider’s personnel in relation to each aspect of work;

    2. Name of instructing contact / date of instruction;

    3. CER Purchase Order (PO) number and

    4. A brief Overview note, this should include details of on-going running total of expenditure incurred on the provision of the particular matter.

    In addition to this invoicing information, CER shall be entitled to establish such monitoring and budgetary arrangements in relation to the operation of the contract as it may reasonably deem appropriate.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if successful, must contract as a single entity, having joint and severable liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    All tenderers are required to complete a Declaration of Bona Fides pursuant to Article 45 EU Directive 2001/1/EC (See Appendix B of Invitation for Tender).

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to Section 4.1 of the Invitation to Tender document, available to download from www.etenders.gov.ie for relevant conditions with respect to Qualification Criteria applicable to this contract.

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to Section 4.1 of the Invitation to Tender document, available to download from www.etenders.gov.ie for relevant conditions with respect to Qualification Criteria applicable to this contract.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    011-03-325

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    03.07.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN], [Language_GA]
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    [DurationDays]: 160 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    All information relating to this contract notice, including clarifications and changes will be published on the Irish Government Procurement Portal www.etenders.gov.ie only. Registration is free of charge and there is no charge for documents. The CER will not accept responsibility for information relayed (or not relayed) via third parties.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Chief Registrar, Four Courts, Inns Quay
    D7  Dublin
    Internet address: http://www.courts.ie/
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained