ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 22/05/2015

Expire date: 22/06/2015

External Reference: 2015-630563

TED Reference: 2015/S 100-182800

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Microfinance Ireland
516555
Jefferson House, Eglinton Road
Donnybrook  Dublin 4
IE
For the attention of: Patrick Kilbane
Telephone: +353 012601007
E-mail: info@achilles.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/82538
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88466&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88466&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
Achilles Procurement Services
1 Harmsworth, Greenmount Office Park, Harold's Cross
6W  Dublin
IE
Contact point(s): Edel Quinn
For the attention of: Edel Quinn
E-mail: info@achilles.ie
Internet address:
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Economic and financial affairs
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Establishment of a framework agreement in two lots - Media Planning & Buying services & Marketing Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No13:  Advertising services
    Main site or location of works, place of delivery or of performance:

    Dublin 4

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    Number of participants to the framework agreement envisaged: 3
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  800000  and 1000000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    Microfinance Ireland intends to establish two single party framework agreements for

    1. Media Planning & Buying services and 2. Marketing Services.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79340000   Advertising and marketing services
    Supplementary vocabulary
    79341000   Advertising services
    79341400   Advertising campaign services
    79342000   Marketing services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Two single party framework agreements for Media Planning & buying/ Marketing Services. The duration of the agreement will be 4 years.

    Estimated cost excluding VAT: 800000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  1
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 24
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Media Planning & Buying Services
    1)

    Short description:

    The Successful Agency will be required to provide professional services to Microfinance Ireland capable of the following;

    Understanding target audiences in all target areas

    Advising on best way to target potential investors

    Recommending media strategies to optimise and refine the spend

    Purchasing media space on behalf of Microfinance Ireland

    Shaping Media strategies and co-ordinating best practice across all areas

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79342000   Marketing services
    Supplementary vocabulary
    79340000   Advertising and marketing services
    79341000   Advertising services
    79341400   Advertising campaign services
    3)

    Quantity or scope:

    Microfinance intends to establish two single party framework agreements for 1. Media Buying & Planning Services and 2. Marketing Services

    Estimated cost excluding VAT
    Range: between  150000  and 700000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Marketing Services
    1)

    Short description:

    The Service Provider will be required to support the continued growth and promotion of Microfinance Ireland through the provision of strategic marketing and operational support services.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79340000   Advertising and marketing services
    Supplementary vocabulary
    79341000   Advertising services
    79341400   Advertising campaign services
    79342000   Marketing services
    3)

    Quantity or scope:

    Microfinance Ireland intends to establish two single party framework agreements as follows: 1. Media Buying & Planning Services and 2. Marketing Services

    Estimated cost excluding VAT
    Range: between  50000  and 300000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    None

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    To be agreed at time of establishing the framework agreement

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub contract the delivery of any portion of the initial contract or any subsequent contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    no

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if requirements are met. Please see qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 95494

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if requirements are met. Please see qualification questionnaire available to download from www.etenders.gov.ie. RFT ID 95494

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Information and formalities necessary for evaluating if requirements are met. Please see qualification questionnaire available to download from www.etenders.gov.ie. RFT ID 95494

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  5
    Objective criteria for choosing the limited number of candidates: 

    Following evaluation, it is anticipated that at least the top 5 applicants will be invited to tender in each lot, subject to that number qualifying.

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 15.06.2015 - 15:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    22.06.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    1. Interested Parties must register their interest on the eTender website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

    2. The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers

    3. If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

    4. At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

    4. Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the competition.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

     

    Body responsible for mediation procedures

    High Court, Chief Registrar
    The Four Courts
    Dublin 7
    Internet address:
    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained