ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 29/04/2015

Expire date: 29/05/2015

External Reference: 2015-943227

TED Reference: 2015/S 085-153946

Contract notice - utilities

Cached Version

Contract notice

Utilities

Directive 2004/17/EC

Services

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

An Post
N/A
General Post Office
O'Connell Street  Dublin
IE
Contact point(s): Procurement Department
For the attention of: Alan Lynam
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/391
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87691&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Main activity

  • Postal services
I.3)

Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:

Bicycle Maintenance, Supply of Spare Parts & Related Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No1:  Maintenance and repair services
    Main site or location of works, place of delivery or of performance:

    Dublin

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 5
    Estimated total value of purchases for the entire duration of the framework agreement
    II.1.5)

    Short description of the contract or purchase(s)

    Lot 1 – Bicycle Maintenance & Related Services

    An Post is seeking a suitable service provider who can provide a scheduled annual inspection of all bicycles at each of the 25 An Post locations. The inspections may result in the necessity to service a bicycle(s) on site during the same visit or if more complex, the bicycle(s) may need to be taken off site for repair and returned by the service provider. An Post will also require a responsive service where a call will be placed by An Post to the service provider to carry out a bicycle repair service.

    Lot 2 – Supply of Spare Parts

    An Post is seeking a suitable service provider who can supply various spare parts that are required for all bicycles operating nationally on the An Post fleet.

    II.1.6)

    Common procurement vocabulary (CPV)

    34432000   Parts and accessories for bicycles
    34430000   Bicycles
    34431000   Non-motorised bicycles
    34432100   Tyres for bicycles
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Information about lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    An Post is a major commercial organisation providing a wide range of services which encompass postal, distribution and financial services. An Post delivers to 2.1 million business and residential addresses every working day. An Post use bicycles as one of the methods for the delivery of mail.

    An Post propose to appoint one service provider for the repair & maintenance of official An Post bicycles in the greater Dublin area and one service provider for the supply of spare parts and other related services.

    An Post will structure and award the tender in two separate lots. Suppliers may express their interest in one or both lots. An Post will award each lot to a single supplier. An Post reserve the right to award both lots to one supplier.

    An Post has approximately 1,567 bicycles on fleet that are located across all 26 counties in the Republic of Ireland, with Dublin having the largest volume of all counties (702 bicycles). Of the 702 bicycles located in Dublin, these are positioned across 25 locations in Dublin (see table on Page 4).

    The majority of our bicycle fleet is made up of the Pashley bicycle models although there are also a small number of Swedish Biria and German Monarch bicycles in use.

    The framework agreement(s) will be awarded for a five year period commencing in Q3 of 2015.

    Lot 1 – Bicycle Maintenance & Related Services

    An Post is seeking a suitable service provider who can provide a scheduled annual inspection of all bicycles at each of the 25 An Post locations. The inspections may result in the necessity to service a bicycle(s) on site during the same visit or if more complex, the bicycle(s) may need to be taken off site for repair and returned by the service provider. An Post will also require a responsive service where a call will be placed by An Post to the service provider to carry out a bicycle repair service.

    An essential element of this requirement is the recording process on all bicycles where inspections and/or repairs have taken place for Health & Safety purposes.

    An Post plan to put in place a replacement policy for the replacement of bicycles and we will require the successful service provider to manage the decommissioning of bicycles that are beyond service/repair or have reached the agreed age for replacing.

    Lot 2 – Supply of Spare Parts

    An Post is seeking a suitable service provider who can supply various spare parts that are required for all bicycles operating nationally on the An Post fleet.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 060 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Bicycle Maintenance & Related Services
    1)

    Short description:

    An Post is seeking a suitable service provider who can provide a scheduled annual inspection of all bicycles at each of the 25 An Post locations. The inspections may result in the necessity to service a bicycle(s) on site during the same visit or if more complex, the bicycle(s) may need to be taken off site for repair and returned by the service provider. An Post will also require a responsive service where a call will be placed by An Post to the service provider to carry out a bicycle repair service.

    2)

    Common procurement vocabulary (CPV)

    34432000   Parts and accessories for bicycles
    34430000   Bicycles
    34431000   Non-motorised bicycles
    34432100   Tyres for bicycles
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Supply of Spare Parts
    1)

    Short description:

    An Post is seeking a suitable service provider who can supply various spare parts that are required for all bicycles operating nationally on the An Post fleet.

    2)

    Common procurement vocabulary (CPV)

    34432000   Parts and accessories for bicycles
    34430000   Bicycles
    34431000   Non-motorised bicycles
    34432100   Tyres for bicycles
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting entity

    1524

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    29.05.2015 - 16:00
    IV.3.5)

    Language(s) in which tenders or requests to participate may be drawn up

    ES

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no