ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 11/03/2015

Expire date: 28/04/2015

External Reference: 2015-854953

TED Reference: 2015/S 052-090807

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D2  Dublin
IE
For the attention of: Hannah Hughes
Telephone: +353 014763400
E-mail: hhughes@tourismireland.com
Fax: +353 014763666
Internet address(es):
General address of the contracting authority: http://www.ireland.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1197
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84538&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84538&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
Tourism Ireland
345 Park Avenue
NY 10154  New York
US
Contact point(s): Ellen Talbot
For the attention of: Alison Metcalfe, Executive Vice President, US & Canada
Internet address:
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Destination Marketing
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Exhibition Stand Design, Build & Support Services for the US Market including IMEX America Trade Fair 2016.

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    United States of America - various locations

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Justification for a framework agreement, the duration of which exceeds four years: 
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 700000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    Tourism Ireland, the body responsible for marketing the island of Ireland overseas, is seeking to appoint a Supplier to design, build, service and store a quality stand for IMEX America in Las Vegas in October 2016. The scope of this tender covers the design and production of exhibition stands for use at trade and consumer promotions in the United States over the next 3-4 years. Support services, including transportation to and from the exhibition, and storage will form part of the requirements. These services will be supplied to and co-ordinated by Tourism Ireland‘s New York office.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    39154100   Exhibition stands
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Tourism Ireland is seeking to appoint a Supplier to design, build and service a quality stand for IMEX America. The stand should reflect the quality standard of the partners who exhibit at this show, comprising 4 and 5 star hotels and venues in addition to Destination Management Companies and Professional Conference Organisers. The images and design of the stand should reflect the global Ireland Business Tourism brand – Meet in Ireland - see www.meetinireland.com

    IMEX America is an international trade fair for the MICE industry (Meetings, Incentives, Conferences and Events) which will be held in Las Vegas and will take place at the Sands Expo Convention Center at the Venetian/Palazzo. Tourism Ireland, exhibits at this event and provides a marketing platform for trade partners from the island of Ireland. For further details on the show log onto www.imexamerica.com

    In addition to the services outlined above for IMEX America, this Contract will cover the provision of stand design, build and support services for Tourism Ireland in the US Market as required during the Contract period.

    The Contract Period will be for three years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for one additional annual term, subject to budget, annual performance review and other factors.

    It is anticipated that the Contract will commence in January 2016.

    Any non-US based Tenderers should note that they will bear the costs associated with the transportation of the stand to and within the US.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Starting  01. 01. 2016  Completion  01. 01. 2020

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if successful, must contract as a single entity, having joint and several liability

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Evidence of current

    Employer’s Liability Insurance with indemnity limit of US$5,000,000

    Public Liability Insurance with an indemnity limit of US$6,000,000

    Professional Indemnity Insurance with an indemnity limit of US$6,000,000

    For non-US based companies please detail the local currency equivalent

    The price must include the transportation costs to and from the exhibition arena. Any non-US applicants should be aware that they must bear all transportation costs associated with the stand.

    III.2)

    Conditions for participation

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

    All candidates must supply a letter from the candidates Accountant supporting the figures supplied

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    (1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

    (2) An indication of the proportion of the contract which the services provider intends possibly to subcontract

    Details of projects of a similar size and nature undertaken in the past 3 years.

    A list of top 5 customers, indicating the size of their business with your company as a percentage of your annual turnover.

    Technical facilities and measures for ensuring quality.

    Details of a Referee at managerial level from 3 previous contracts held.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of  the criteria stated below
    1. Ultimate Cost . Weighting 40
    2. Creativity & Functionality of the Proposed Stand Design . Weighting 20
    3. Demonstrated Understanding of Business Tourism Brand . Weighting 5
    4. Flexibility of Stand Design to Accommodate More OR Less Industry Partners . Weighting 5
    5. Project Management & Implementation . Weighting 20
    6. Technical Support . Weighting 10
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    US/EX/IMEX/2016

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    28.04.2015 - 14:30
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: yes

    2 members of Tourism Ireland Staff

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    The Services required are to be provided in the USA to Tourism Ireland‘s New York office.

    Duration of the Framework Agreement: The Framework Agreement will be for 3 years, renewable annually – subject to satisfactory performance, with the possibility of extending for a further period of up to 1 year.

    Please note that Tourism Ireland does not guarantee that the services will be carried out during the lifetime of the Framework Agreement.

    Tourism Ireland requires all Tenderers to adopt the format set out in the Invitation to Tender Document.

    One signed original plus three additional hard copies and one soft copy on CD must be delivered by in a sealed envelope/package to the delivery address by the deadline stated in this Contract Notice.

    Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.

    Late applications will not be accepted. Applications by fax or by email will not be accepted.

    Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.

    Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.

    Award of this contract will be subject to the winning Tenderer‘s compliance with the Fair Employment and Treatment (Northern Ireland) Order 1998 [if based in NI]

    Award of this contract will be subject to approval by the Board of Tourism Ireland.

    Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate or equivalent as required by the Irish Revenue Commissioners.

    The contract will be subject to Irish law.

    Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).

    PLEASE REFER TO THE DOCUMENTATION SUPPLIED FOR DOWNLOADING ON ETENDERS www.etenders.gov.ie FOR FULL DETAILS OF SERVICES REQUIRED AND INSTRUCTIONS