ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 02/03/2015

Expire date: 02/04/2015

External Reference: 2015-850535

TED Reference: 2015/S 047-081511

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Fáilte Ireland-National Tourism Development Authority
N/A
88-95 Amiens Street
Dublin 1  Dublin 1
IE
For the attention of: Glenda Byrne
Telephone: +353 18847888
E-mail: procurement@failteireland.ie
Fax: +353 18556821
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1169
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86174&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86174&B=ETENDERS_SIMPLE
Further information can be obtained from:
eTenders Website
eTenders Website
eTenders Website
IE
Internet address: www.etenders.gov.ie
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
eTenders Website
eTenders Website
eTenders Website
IE
Internet address: www.etenders.gov.ie
Tenders or requests to participate must be sent to:
Failte Ireland
88-95 Amiens Street
Dublin 1
IE
For the attention of: Procurement Unit
Internet address:
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
Tourism Ireland
Bishop's Square, Redmond's Hill
Dublin 1
IE
Various County Councils and Local Authorities in Ireland
IE

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Professional Services Multi-Disciplinary Team - Architects, Quantity Surveyors and Mechanical & Electrical

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No12:  Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
    Main site or location of works, place of delivery or of performance:

    ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in months: 48
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  3000000  and 4000000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    Fáilte Ireland is seeking establish three Framework Agreements for the provision of Professional Services by Multi-disciplinary Teams. The successful tenderer will comprise a multi-disciplinary team which can comprehensively provide all the inputs and expertise necessary to deliver the requirements to the highest quality.

    It is intended to appoint a single professional team to each Lot to include at a minimum 1) Architects, 2) Quantity Surveyors and 3) Mechanical & Electrical Engineers. Other support services may also be required and it is Fáilte Ireland’s requirement that the professional team appointed will source and manage such support services as required (see table 1 below for potential additional services required). A multi-party Framework Agreement has been established for Building Contractors under a separate tender procedure. The requirements in this regard have been divided into a number of lots as follows:

    Lot 1 - Multi-Disciplinary Team for Innovative Design Projects

    Lot 2 – Multi-Disciplinary Team to monitor Capital Projects funded by a future Tourism capital grant scheme

    Lot 3 – Multi-Disciplinary Team for general corporate requirements

    It is Fáilte Ireland’s requirement that one of the multi-disciplinary team (1-3 above) should act as the Lead Firm and subcontract, if required, to other team members for additional resources. The team will be required to provide services to Fáilte Ireland on various projects commencing mid-2015.

    II.1.6)

    Common procurement vocabulary (CPV)

    71000000   Architectural, construction, engineering and inspection services
    71200000   Architectural and related services
    71300000   Engineering services
    71312000   Structural engineering consultancy services
    71324000   Quantity surveying services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The duration of the framework agreements will be for 4 years, subject to annual review and budget availability. For the avoidance of doubt, it should be stated that the period for delivery of any subsequent contracts entered into under the framework may extend beyond the date of expiry of the framework.

    Estimated cost excluding VAT
    Range: between  1000000  and 4000000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Multi-Disciplinary Team for Innovative Design Projects
    1)

    Short description:

    This is a requirement for a multi-disciplinary team for design requirements for innovative tourism initiatives in which Fáilte Ireland may be involved. These could include Discovery Points or Embarkation Points, for example along the Wild Atlantic Way or other initiatives or projects. The designs for these requirements must be in harmony with and sympathetic to the local environment in which they are located. A background to the Wild Atlantic Way is below however there may also be requirements for other projects elsewhere in Ireland.

    2)

    Common procurement vocabulary (CPV)

    71000000   Architectural, construction, engineering and inspection services
    71200000   Architectural and related services
    71300000   Engineering services
    71312000   Structural engineering consultancy services
    71324000   Quantity surveying services
    3)

    Quantity or scope:

    The duration of the framework agreements will be for 4 years, subject to annual review and budget availability. For the avoidance of doubt, it should be stated that the period for delivery of any subsequent contracts entered into under the framework may extend beyond the date of expiry of the framework.

    Estimated cost excluding VAT
    Range: between  500000  and 3000000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 48 (from the award of the contract)
    5)

    Additional information about lots:

    Lot No: 2  Lot title: Multi-Disciplinary Team to monitor Capital Projects funded by a future Tourism capital grant scheme
    1)

    Short description:

    A key strategic objective over the coming years is the development and promotion of world class sustainable tourism experiences. Our emphasis is on strategic partnership, with all the interests in Irish tourism at national, regional and local levels working together towards a common goal. Further information about Fáilte Ireland, its development plans and supports are available at www.failteireland.ie.

    Investing in the core tourism product – activities and attractions – continues to be a priority for Irish tourism. This investment supports the important “things to see and do” that are the principal drivers of tourism traffic to Ireland. The portfolio of available activities and attractions, their quality and condition, are strong determinants of consumer travel decisions, and so need to be developed, presented and interpreted to the highest standard. To this end, Fáilte Ireland is regularly allocated Exchequer funds to stimulate investment in tourism development projects of international standing.

    Fáilte Ireland generally supports/stimulates investment in tourism projects by way of capital grants. This is achieved through capital investment schemes administered by Fáilte Ireland on behalf of the Exchequer.

    Currently, there is no capital investment programme open. The Tourism Capital Investment Programme 2007 – 2013 is winding down as all the funds have been allocated. However, one may be put in place in the short - to medium-term. Until recently the Tourism Capital Investment Programme 2007-2013 (TCIP 2007-2013) was in place. The programme was established to develop, upgrade and enhance the tourism product in Ireland. The programme was established to provide funding for tourism projects under three distinct categories:

    • Attractions

    • Activities and adventure

    • Infrastructure.

    To date, approximately €125m has been invested in over 310 projects under the TCIP 2006-2013. Attached in Appendix X is a list of projects that have been awarded funding.

    The successful tenderer will be required to provide advice to the Capital Investment Unit on selected applications / submissions for future capital grant programmes. This includes but is not limited to appropriateness, feasibility, cost and compliance with statutory requirements and to ensure the projects are delivered as approved by Fáilte Ireland.

    2)

    Common procurement vocabulary (CPV)

    71324000   Quantity surveying services
    71000000   Architectural, construction, engineering and inspection services
    71200000   Architectural and related services
    71300000   Engineering services
    71312000   Structural engineering consultancy services
    3)

    Quantity or scope:

    The duration of the framework agreements will be for 4 years, subject to annual review and budget availability. For the avoidance of doubt, it should be stated that the period for delivery of any subsequent contracts entered into under the framework may extend beyond the date of expiry of the framework.

    Estimated cost excluding VAT
    Range: between  200000  and 800000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Multi-Disciplinary Team for General corporate requirements
    1)

    Short description:

    Fáilte Ireland owns and occupies more than 60 premises throughout Ireland (for example administrative offices, tourist information offices, listed building etc. ) and has an ongoing requirement for refurbishment, renovation, repair work, re-fits and fit-out of these premises and other premises that may be acquired. Typical project values range from €300k to €950k.

    Fáilte Ireland would also require the expertise of the Multi-Disciplinary team for work on various projects and tourism initiatives for the duration of the contract.

    The renovation, relocations and/or fit-outs will require possible internal and external re-design and renovations.

    2)

    Common procurement vocabulary (CPV)

    71000000   Architectural, construction, engineering and inspection services
    71200000   Architectural and related services
    71300000   Engineering services
    71312000   Structural engineering consultancy services
    71324000   Quantity surveying services
    3)

    Quantity or scope:

    The duration of the framework agreements will be for 4 years, subject to annual review and budget availability. For the avoidance of doubt, it should be stated that the period for delivery of any subsequent contracts entered into under the framework may extend beyond the date of expiry of the framework.

    Estimated cost excluding VAT
    Range: between  500000  and 3000000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 48 (from the award of the contract)
    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    None

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Payment on receipt of invoices related to Purchase Orders issued by Fáilte Ireland or the contracting authority

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Single Legal Entity(ies)

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    As stated in the Qualification Questionnaire available for downloading from the Irish Government‘s Procurement Website

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    As stated in the Qualification Questionnaire available for downloading from the Irish Government‘s Procurement Website

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    As stated in the Qualification Questionnaire available for downloading from the Irish Government‘s Procurement Website

    Minimum level(s) of standards possibly required:

    As stated in the Qualification Questionnaire available for downloading from the Irish Government‘s Procurement Website

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    As stated in the Qualification Questionnaire available for downloading from the Irish Government‘s Procurement Website

    Minimum level(s) of standards possibly required:

    As stated in the Qualification Questionnaire available for downloading from the Irish Government‘s Procurement Website

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  10
    Objective criteria for choosing the limited number of candidates: 

    As stated in the Qualification Questionnaire available for downloading from the Irish Government‘s Procurement Website

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    CS/2015/02

    IV.3.2)

    Previous publication(s) concerning the same contract

    Prior information notice
    Notice number in the OJEU: 2014/S 232-409115  of 02.12.2014
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    02.04.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Additional Information - Framework

    1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties

    2) This is the sole call for competition for this service.

    3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.

    4) Establishment of the framework will be subject to the approval of the competent authorities.

    5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

    6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

    7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the competition at the application stage.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Chief Registrar
    Dublin 7  The Four Courts
    Telephone: +353 18886000
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    The contracting authority will not conclude this framework agreement to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained