ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 04/03/2015

Expire date: 20/04/2015

External Reference: 2015-431958

TED Reference: 2015/S 047-080626

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Dublin City Council
N/A
Civic Offices
Wood Quay  Dublin 8
IE
Telephone: +353 12224493
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86121&B=ETENDERS_SIMPLE
Further information can be obtained from:
http://www.etenders.gov.ie/
.
.
IE
Internet address: http://www.etenders.gov.ie/
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
http://www.etenders.gov.ie/
.
http://www.etenders.gov.ie/
IE
Internet address: http://www.etenders.gov.ie/
Tenders or requests to participate must be sent to:
Dublin City Public Libraries
Bibliographic Centre, Navan Road
7  Dublin
IE
For the attention of: Clare Hogan
Internet address:
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
South Dublin County Council
County Hall
Dublin 24  Tallaght
IE
Fingal County Council
County Hall, Main Street
Co. Dublin  Swords
IE
Dún Laoghaire-Rathdown County Council
County Hall, Marine Road
Co. Dublin  Dún Laoghaire
IE

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

INVITATION TO TENDER FOR THE SUPPLY OF PERIODICALS to Dublin City Public Libraries; Dún Laoghaire-Rathdown Libraries; Fingal Libraries and South Dublin Libraries

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Dublin

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 732000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    Dublin City, the capital city of Ireland, has 4 administrative local authorities, each of which provides a range of services to its own population including a library service, namely: Dublin City Public Libraries (DCPL); Dun Laoghaire Rathdown Libraries (DLR Libraries); Fingal Libraries and South Dublin Libraries.

    Dublin City Council will be facilitating the establishment of this framework agreement on behalf of itself and the Local Authorities listed hereunder who will be parties to the framework.

    • Dublin City Council

    • Dun Laoghaire-Rathdown County Council

    • Fingal County Council

    • South Dublin County Council

    This framework agreement, for the management of periodical supply and delivery, will be established for 2 years with provision to renew annually to a maximum of 4 years.

    Titles held in all the library authorities range from leisure titles to business, music, and Irish titles for the special services. Periodicals are available in all branch libraries and specialist services in each of the library authorities.

    II.1.6)

    Common procurement vocabulary (CPV)

    92500000   Library, archives, museums and other cultural services
    22200000   Newspapers, journals, periodicals and magazines
    22212000   Periodicals
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Dublin City Council will be facilitating the establishment of this framework agreement on behalf of itself and the Local Authorities listed hereunder who will be parties to the framework.

    • Dublin City Council

    • Dun Laoghaire-Rathdown County Council

    • Fingal County Council

    • South Dublin County Council

    These authorities will be known as the framework purchasers. Any contracts entered into on foot of the framework agreement will be strictly between each framework purchaser and the chosen framework operator.

    Under this framework no obligation whatsoever exists on any of these framework purchasers to award any contract. Contract awards will be a matter solely for the framework purchaser in question at any time over the life of the framework.

    For the avoidance of doubt Dublin City Council will not be responsible for brokering any agreement between other framework purchasers and the framework operators.

    This framework agreement, for the management of periodical supply and delivery, will be established for 2 years with provision to renew annually to a maximum of 4 years.

    Estimated cost excluding VAT: 732000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to http://www.etenders.gov.ie/

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to http://www.etenders.gov.ie/

    Minimum level(s) of standards possibly required:

    Refer to http://www.etenders.gov.ie/

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to http://www.etenders.gov.ie/

    Minimum level(s) of standards possibly required:

    Refer to http://www.etenders.gov.ie/

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    93377

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    20.04.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 012 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Additional Information – Dublin City Council

    1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

    2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

    3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

    4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

    5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

    6. The framework agreement is primarily for use by Dublin City Public Libraries, Dún Laoghaire-Rathdown Libraries, Fingal Libraries and South Dublin Libraries, but may also be extended for use by other divisions of Dublin City Council, Dún Laoghaire-Rathdown County Council, Fingal County Council and South Dublin County Council as requirements arise.

    7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

    8. Tenders may be submitted in English or in the Irish language.

    9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

    10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

    11. All queries regarding this tender must be emailed to clare.hogan@dublincity.ie for the attention of Clare Hogan. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 8th April 2015 to enable issue of responses to all interested parties.

    12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court, Chief Registrar
    The Four Courts, Inns Quay
    7  Dublin
    IE
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained