ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 05/02/2015

Expire date: 02/04/2015

External Reference: 2014-200607

TED Reference: 2015/S 028-046805

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Roscommon County Council
N/A
The Court House
Roscommon  Roscommon
IE
For the attention of: Enda Cannon
Telephone: +353 906637302
E-mail: ecannon@roscommoncoco.ie
Internet address(es):
General address of the contracting authority: http://www.roscommoncoco.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/424
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84514&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Supply and Installation of Furniture for New Civic Headquarters

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Co. Roscommon

    NUTS code
    West
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    This contract is for the supply, delivery, and installation of proprietary and bespoke loose furniture for the newly constructed civic offices.

    II.1.6)

    Common procurement vocabulary (CPV)

    39130000   Office furniture
    39100000   Furniture
    39110000   Seats, chairs and related products, and associated parts
    39111000   Seats
    39111100   Swivel seats
    39112000   Chairs
    39113000   Miscellaneous seats and chairs
    39113300   Bench seats
    39113500   Stools
    39113600   Benches
    39120000   Tables, cupboards, desk and bookcases
    39121000   Desks and tables
    39121100   Desks
    39121200   Tables
    39131000   Office shelving
    39132000   Filing systems
    39132100   Filing cabinets
    39153000   Conference-room furniture
    39156000   Lounge and reception-area furniture
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    This contract relates to the supply, delivery, and installation of proprietary and bespoke loose furniture for the newly constructed civic offices.

    Estimated cost excluding VAT: 1500000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 000 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Workstations and General Office Furniture (excluding Chairs)
    1)

    Short description:

    Supply and installation of workstations and general office furniture including desks, screens, filing cabinets and shelves but excluding chairs

    2)

    Common procurement vocabulary (CPV)

    39130000   Office furniture
    39100000   Furniture
    39121000   Desks and tables
    39121100   Desks
    39121200   Tables
    39122200   Bookcases
    39131000   Office shelving
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Meeting Room & Canteen Furniture
    1)

    Short description:

    Supply of meeting room and canteen furniture including tables and chairs for meeting rooms and canteens

    2)

    Common procurement vocabulary (CPV)

    39100000   Furniture
    39110000   Seats, chairs and related products, and associated parts
    39111000   Seats
    39112000   Chairs
    39113000   Miscellaneous seats and chairs
    39120000   Tables, cupboards, desk and bookcases
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Seating
    1)

    Short description:

    Supply of Seating including seating for workstations, executive seating and benches

    2)

    Common procurement vocabulary (CPV)

    39110000   Seats, chairs and related products, and associated parts
    39100000   Furniture
    39111000   Seats
    39111100   Swivel seats
    39112000   Chairs
    39113000   Miscellaneous seats and chairs
    39113300   Bench seats
    39113500   Stools
    39113600   Benches
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Where a group of undertakings submit a Tender in response to this RFT the Contracting Authority will deal with all matters relating to this public procurement competition through the entity who will carry overall responsibility for the performance of the Goods Contract only (“Prime Contractor”), irrespective of whether or not tasks are to be performed by a subcontractor and/or consortium member. The Tenderer must clearly set out:

    (a) The full legal name of the Prime Contractor together with its registered business address (where applicable), registered business name (where applicable), company registration number (where applicable), telephone and e-mail contact details;

    (b) The names of all subcontractors and/or consortium members who will be involved in the supply of the Goods;

    (c) A description of the role to be fulfilled by each subcontractor and/or consortium member; and

    (d) The name, title, telephone number, postal address, facsimile number and e-mail address of the nominated contact personnel authorised to represent the Prime Contractor, within the organisation of the Prime Contractor, to whom all communications shall be directed and accepted until this public procurement competition has been completed or

    terminated. Correspondence from any other person (including from any subcontractor and/or consortium member) will NOT be accepted, acknowledged or responded

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances:

    Type of Insurance Indemnity Limit

    Employer’s Liability €13,000,000

    Public Liability €6,500,000

    Professional Indemnity N/A

    Product Liability €6,500,000

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Signed confirmation from the Tenderer‘s auditors, on the auditor‘s headed paper, confirming that the Tenderer had an annual turnover of no less than:

    Lot 1: €1,000,000 per annum

    Lot 2: €500,000 per annum

    Lot 3: €250,000 per annum

    All of the above are (exclusive of VAT) and should be shown for each of the 3 previous financial years.

    Note:

    For the avoidance of doubt the most recent of the 3 previous financial years must include an accounting period ending later than 1st December 2013

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Details of three Contracts of similar size, in terms of scope and nature, undertaken by the Tenderer within the last 5 years including:

    • The nature of the contracts, demonstrating its similarity to the proposed goods contract outlined in this RFT.

    • The start and completion dates of each Contract.

    • The (Approximate) value of each Contract.

    • A named Client reference (stating their position within the Client organisation), with contact telephone number, with whom the information provided can be verified.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of  the criteria stated below
    1. Price . Weighting 50
    2. Quality- Robustness and Durability . Weighting 20
    3. Quality- Aesthetics . Weighting 20
    4. Programme and Method Statement . Weighting 5
    5. Warranties and Future availablity of Replacements . Weighting 5
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    02.04.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 012 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no