ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 04/02/2015

Expire date: 09/03/2015

External Reference: 2014-352251

TED Reference: 2015/S 027-045311

Contract notice

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Health Service Executive (HSE)
N/A
Head Office
Oak House, Limetree Avenue, Millennium Park  Naas
IE
For the attention of: Mr. Pat McCarthy Asst National Director of Estates
Telephone: +353 214927212
E-mail: marion.geary@hse.ie
Internet address(es):
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/461
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84521&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84521&B=ETENDERS_SIMPLE
Further information can be obtained from:
HSE South Estates Office
Block 2 , St Finbarr's Hospital
Cork  Douglas Road,
IE
For the attention of: Mr. Pat McCarthy Asst National Director of Estates
Telephone: +353 214927212
E-mail: marion.geary@hse.ie
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
HSE South Estates Office
Block 2 , St Finbarr's Hospital
Cork  Douglas Road,
IE
For the attention of: Mr. Pat McCarthy Asst National Director of Estates
Telephone: +353 214927212
E-mail: marion.geary@hse.ie
Internet address:
Tenders or requests to participate must be sent to:
HSE South Estates Office
Block 2 , St Finbarr's Hospital
Cork  Douglas Road
IE
For the attention of: Mr. Pat McCarthy Asst National Director of Estates
Telephone: +353 214927212
E-mail: marion.geary@hse.ie
Internet address:
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Health
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Property Condition Assessments of the HSE Estate

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Republic of Ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    HSE Estates is responsible for maximising the value of HSE properties and facilities, to ensure that appropriate infrastructure is in place when and where required in order to enhance patient, client and staff wellbeing, by managing the organisations €10 billion capital infrastructure and the annual capital plan.

    The Estates directorate is lead by the National Head of Estates. Property information is maintained on a property data base under the direction of a Corporate Estates Manager (Lead for Property) and the Assistant National Director Capital and Property.

    Local estate management is delivered through the 4 regional offices of Assistant National Directors of Estates as follows:

    HSE Dublin North East, HSE Dublin mid Leinster, HSE West and HSE South. These regional offices are further subdivided into a total of 11 Estate Managers in Area Estate Offices.

    Each local Estate Manager manages the delivery of estate related services in their area. This includes management of Capital Projects, Property Management, Fire Safety, Health & Safety (Infrastructural Risk), Environmental Services (Water, Waste, Energy, etc), Maintenance and Technical Support to Service Managers.

    The Corporate Estates Office develops protocols, policies and strategies, provides advice and support to the local Estates Offices and the non-HSE agencies, manages national programmes and projects and liaises with the HSE senior management, the Department of Health and other external agencies and bodies on these and other issues.

    It is critical to the ongoing delivery of HSE services that the physical condition of the HSE Estate is continuously and accurately assessed and maintained to ensure it continues to be fit for purpose and safe for patients, staff and public. It is now the HSE intention to carry out such an assessment of all its property assets on a national basis. It now seeks to engage the required expertise to deliver these assessments and to develop an evidence based economic model to guide future investment in upgrading and maintaining these assets. This exercise will be progressed on a phased basis.

    The approach to the provision of these conditional assessments will be guided by international norms such as “NHS Estates A risk-based methodology for establishing and managing backlog“.

    All data arising from the conditional assessments will be required to be imported into the existing HSE property database.

    The appointed consultancy will also provide expertise to develop a methodology and deliver a system to facilitate on-going modelling by the HSE of multiple funding scenarios and investment strategies including trade-offs between different capital and maintenance funding levels in the HSE Estate . This will enable a prioritised, incremental investment plan to transform the Estate to a defined condition to be developed . It is also intended that a annual maintenance cost to maintain the Estate to this defined condition would be established as part of the service

    It is intended that the condition survey will be carried out in three lots on a phased basis:

    LOT 1:

    Non acute Residential units for:

    • Older People;

    • Mental Health Services;

    • Disability Services;

    • Day units and similar facilities associate with the above services;

    The HSE services in lot 1 are provided in the order of 400 premises at various locations throughout the country. These premises vary from housing units to 150 bed Community Nursing Units. Buildings will vary in age from those built in the mid to late 1800‘s which have been refurbished and reconstructed over time to recently built units.

    Some units are standalone while many will form part of a larger campus. Larger campus’ which have a significant element of the services outlined for this phase will have the survey of the entire campus completed during this lot.

    LOT 2:

    Acute Hospitals:

    48 Hospitals provide acute hospital services to public patients within the state, 31 of these hospitals are owned and operated by the HSE.

    The remainder within the Voluntary sector receive revenue funding from the State under section (38) of the Health Acts and also receive Capital Funding. These hospitals will also be given the opportunity to participate in the survey

    Acute Hospitals Campus vary in scale, age and complexity and significant capital investment has taken place over recent years.

    Hospital floor areas vary from smaller General Hospitals of 10,000 sqm, to the larger Tertiary centres of 85,000 sqm

    LOT 3:

    • Primary Care Centres;

    • Health Centres;

    • Offices;

    Remaining properties not surveyed in Lot 1 and 2 and determined by HSE will be surveyed in this final lot.

    Each of the above Lots will be tendered separately to applicants shortlisted in this prequalification process. Work phases may overlap, ie. Lot 2 Acute hospitals may commence before completion of Lot 1. Where multiple services are provided on one site then all buildings will be surveyed during the earliest phase.

    The Contracting Authority reserves the right pursuant to Article 31 (4) (b) of Council Directive 2004/18/EC to negotiate with the successful tenderer(s) and agreement for new works or services consisting of the repetition of similar works or services to those awarded pursuant to this competition.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71300000   Engineering services
    Supplementary vocabulary
    71315100   Building-fabric consultancy services
    71315200   Building consultancy services
    71315210   Building services consultancy services
    71315300   Building surveying services
    71315400   Building-inspection services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    LOT 1:

    Non acute Residential units for:

    • Older People;

    • Mental Health Services;

    • Disability Services;

    • Day units and similar facilities associate with the above services;

    The HSE services in lot 1 are provided in the order of 400 premises at various locations throughout the country. These premises vary from housing units to 150 bed Community Nursing Units. Buildings will vary in age from those built in the mid to late 1800‘s which have been refurbished and reconstructed over time to recently built units.

    Some units are standalone while many will form part of a larger campus. Larger campus’ which have a significant element of the services outlined for this phase will have the survey of the entire campus completed during this lot.

    LOT 2:

    Acute Hospitals:

    48 Hospitals provide acute hospital services to public patients within the state, 31 of these hospitals are owned and operated by the HSE.

    The remainder within the Voluntary sector receive revenue funding from the State under section (38) of the Health Acts and also receive Capital Funding. These hospitals will also be given the opportunity to participate in the survey

    Acute Hospitals Campus vary in scale, age and complexity and significant capital investment has taken place over recent years.

    Hospital floor areas vary from smaller General Hospitals of 10,000 sqm, to the larger Tertiary centres of 85,000 sqm

    LOT 3:

    • Primary Care Centres;

    • Health Centres;

    • Offices;

    Remaining properties not surveyed in Lot 1 and 2 and determined by HSE will be surveyed in this final lot.

    Each of the above Lots will be tendered separately to applicants shortlisted in this prequalification process. Work phases may overlap, ie. Lot 2 Acute hospitals may commence before completion of Lot 1. Where multiple services are provided on one site then all buildings will be surveyed during the earliest phase.

    The Contracting Authority reserves the right pursuant to Article 31 (4) (b) of Council Directive 2004/18/EC to negotiate with the successful tenderer(s) and agreement for new works or services consisting of the repetition of similar works or services to those awarded pursuant to this competition.

    Estimated cost excluding VAT
    Range: between  1000000  and 2000000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 016 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Non Acute Residential Units
    1)

    Short description:

    LOT 1:

    Non acute Residential units for:

    • Older People;

    • Mental Health Services;

    • Disability Services;

    • Day units and similar facilities associate with the above services;

    The HSE services in lot 1 are provided in the order of 400 premises at various locations throughout the country. These premises vary from housing units to 150 bed Community Nursing Units. Buildings will vary in age from those built in the mid to late 1800‘s which have been refurbished and reconstructed over time to recently built units.

    Some units are standalone while many will form part of a larger campus. Larger campus’ which have a significant element of the services outlined for this phase will have the survey of the entire campus completed during this lot.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71300000   Engineering services
    Supplementary vocabulary
    71315100   Building-fabric consultancy services
    71315200   Building consultancy services
    71315210   Building services consultancy services
    71315300   Building surveying services
    71315400   Building-inspection services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 8 (from the award of the contract)
    5)

    Additional information about lots:

    Lots will be completed on a phased basis commencing with Lot 1 , carrying out of Lot 2 will overlap with the latter stages of Lot 1 and Lot 3 may overlap with Lot 2

    Lot No: 2  Lot title: Acute Hospitals
    1)

    Short description:

    Acute Hospitals:

    48 Hospitals provide acute hospital services to public patients within the state, 31 of these hospitals are owned and operated by the HSE.

    The remainder within the Voluntary sector receive revenue funding from the State under section (38) of the Health Acts and also receive Capital Funding. These hospitals will also be given the opportunity to participate in the survey

    Acute Hospitals Campus vary in scale, age and complexity and significant capital investment has taken place over recent years.

    Hospital floor areas vary from smaller General Hospitals of 10,000 sqm, to the larger Tertiary centres of 85,000 sqm

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71300000   Engineering services
    Supplementary vocabulary
    71315100   Building-fabric consultancy services
    71315200   Building consultancy services
    71315210   Building services consultancy services
    71315300   Building surveying services
    71315400   Building-inspection services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 6 (from the award of the contract)
    5)

    Additional information about lots:

    Lots will be completed on a phased basis commencing with Lot 1 , carrying out of Lot 2 will overlap with the latter stages of Lot 1 and Lot 3 may overlap with Lot 2

    Lot No: 3  Lot title: Primary Care Centres, Health Centres and Offices
    1)

    Short description:

    LOT 3:

    • Primary Care Centres;

    • Health Centres;

    • Offices;

    Remaining properties not surveyed in Lot 1 and 2 and determined by HSE will be surveyed in this final lot.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    71300000   Engineering services
    Supplementary vocabulary
    71315100   Building-fabric consultancy services
    71315200   Building consultancy services
    71315210   Building services consultancy services
    71315300   Building surveying services
    71315400   Building-inspection services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    Duration in months: 6 (from the award of the contract)
    5)

    Additional information about lots:

    Lots will be completed on a phased basis commencing with Lot 1 , carrying out of Lot 2 will overlap with the latter stages of Lot 1 and Lot 3 may overlap with Lot 2

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    as per suitability assessment questionnaire

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    as per suitability assessment questionnaire

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    as per suitability assessment questionnaire

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  5
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    HSE 1 2015

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    09.03.2015 - 17:00
    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates

    26.05.2015
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no