ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 04/02/2015

Expire date: 06/03/2015

External Reference: 2014-073212

TED Reference: 2015/S 026-043592

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D2  Dublin
IE
For the attention of: Hannah Hughes
Telephone: +353 014763400
E-mail: hhughes@tourismireland.com
Fax: +353 014763666
Internet address(es):
General address of the contracting authority: http://www.ireland.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1197
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84472&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84472&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
Tourism Ireland
Beresford House, 2 Beresford Road
BT52 1GE  Coleraine
UK
For the attention of: Sylvia McKibbin
E-mail: smckibbin@tourismireland.com
Internet address: http://www.ireland.com
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Tourism Marketing
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Central Content Commission Agency Services - Appointment to a Single-party Framework Agreement

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Island of Ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with a single operator
    Duration of the framework agreement
    Duration in years: 4
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 4700000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    Tourism Ireland wishes to enter into a single-party framework agreement with a Supplier for Central Content Commissioning Agency Services. The Content Commissioning Agency will be an over-arching agency that will manage all aspects of content sourcing, generation and management that Tourism Ireland will require for its online and offline promotional activities. The scope of this content will include (but is not be limited to) photography, print copy, web copy, design services, advertising sales, video, music, social media content, Facebook and mobile apps. Service provision will also include design, web/social and copy editorial, advertising sales, translation and localisation services. Though the appointed Content Commissioning Agency will itself have content generation resources/abilities, it is envisaged that the agency will have or develop a list of sub-contractors from which content – across a wide range of formats and type – will be able to be sourced. The Content Commissioning Agency will also be required to assist in working with an existing content asset management and delivery system set up by Tourism Ireland and our partner agency Fáilte Ireland.

    II.1.6)

    Common procurement vocabulary (CPV)

    22000000   Printed matter and related products
    92312211   Writing agency services
    22150000   Brochures
    22120000   Publications
    22462000   Advertising material
    79340000   Advertising and marketing services
    79530000   Translation services
    79961000   Photographic services
    79961100   Advertising photography services
    92111220   Advertising video-tape production
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The Contract Period will be for three years, renewable annually subject to budget and annual performance review, and other factors. The contract may be extended on an annual basis at the option of the contracting authority for one further year only. It is anticipated that work under the Contract will commence in September 2015.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Starting  01. 09. 2015  Completion  31. 12. 2019

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    N/A

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if successful, must contract as a single entity, having joint and several

    liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Candidates are referred to the conditions set out in the Instructions Document.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

    (2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

    Minimum level(s) of standards possibly required:
    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  5
    Objective criteria for choosing the limited number of candidates: 

    As detailed in the Instructions Document - Suitability Criteria. It is anticipated that a minimum of 5 candidates will be shortlisted and invited to submit tenders but this is subject to the quality of applications received.

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    CT-2015-CMA-1

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    06.03.2015 - 15:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Please refer to the Irish Public Procurement portal www.etenders.gov.ie to download the RTP documentation in support of this Notice.

    Requests to Participate must be submitted in hard copy and must be sent in clearly marked envelopes. Please return the original signed Request to Participate plus three (3) copies (four (4) hard copies in total) plus a ‘soft’ digital copy on memory stick.

    Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.

    Late applications will not be accepted. Applications by fax or by email will not be accepted.

    Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.

    Tourism Ireland reserves the right to have its partners avail of the services under this agreement, if required.

    Tourism Ireland reserves the right to include content requirements on behalf of its partners under this contract.

    Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.

    Award of this contract will be subject to approval by the Board of Tourism Ireland.

    Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland .

    Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.

    The contract will be subject to Irish law.

    Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).