ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 23/01/2015

Expire date: 23/02/2015

External Reference: 2014-400818

TED Reference: 2015/S 019-030826

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Clare County Council
N/A
Áras Contae an Chláir
New Road  Ennis
IE
For the attention of: Kieran O'Donnell
E-mail: procurement@clarecoco.ie
Fax: +353 656828233
Internet address(es):
General address of the contracting authority: http://www.clarecoco.ie/
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/379
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84250&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84250&B=ETENDERS_SIMPLE
Further information can be obtained from:
Clare County Council
N/A
New Road
Co. Clare  Ennis
IE
Contact point(s): Kieran O' Donnell
E-mail: procurement@clarecoco.ie
Fax: +353 656828233
Internet address: http://www.clarecoco.ie/
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • Environment
  • General public services
  • Housing and community amenities
  • Recreation, culture and religion
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Establishment of a Multiple Operator Framework for Design Consultancy Services for Clare County Council

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No12:  Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
    Main site or location of works, place of delivery or of performance:

    Ennis

    NUTS code
    Mid-West
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    Number of participants to the framework agreement envisaged: 8
    Duration of the framework agreement
    Duration in months: 48
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 500000  EUR
    Frequency and value of the contracts to be awarded:

    Not known and dependent on funding

    II.1.5)

    Short description of the contract or purchase(s)

    Design Consultancy services for the Housing Directorate general architectural services programme, maintenance programme and Social Housing Investment Programme. In addition Design Consultancy services for projects relating to the planning, design, construction and maintenance of Local Authority owned buildings and landbanks including libraries, leisure centre maintenance and corporate building design services for which the Council is responsible. The following Design Consultancy services are required;

    • Architect including PSDP, Conservation and Fire Safety Design.

    • Civil / Structural Engineer.

    • Mechanical & Electrical Engineer.

    • Quantity Surveyor.

    NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders/OJEU Web Site at http://www.etenders.gov.ie

    II.1.6)

    Common procurement vocabulary (CPV)

    71200000   Architectural and related services
    71334000   Mechanical and electrical engineering services
    71311000   Civil engineering consultancy services
    71324000   Quantity surveying services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Design Consultancy services for the Housing Directorate general architectural services programme, maintenance programme and Social Housing Investment Programme. In addition Design Consultancy services for projects relating to the planning, design, construction and maintenance of Local Authority owned buildings and landbanks including libraries, leisure centre maintenance and corporate building design services for which the Council is responsible. The following Design Consultancy services are required;

    • Architect including PSDP, Conservation and Fire Safety Design.

    • Civil / Structural Engineer.

    • Mechanical & Electrical Engineer.

    • Quantity Surveyor.

    NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders/OJEU Web Site at http://www.etenders.gov.ie

    Estimated cost excluding VAT: 500000  EUR
    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    Options

    Provisional timetable for recourse to these options

    Number of possible renewals

    In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

    Provisional timetable for recourse to these options:
    in months: 48 (from the award of the contract)
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  1
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 24 (from the award of the contract)
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 024 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: Establishment of a Multiple Operator Framework for Design Consultancy Services for Clare County Council
    1)

    Short description:

    Design Consultancy services for the Housing Directorate general architectural services programme, maintenance programme and Social Housing Investment Programme. In addition Design Consultancy services for projects relating to the planning, design, construction and maintenance of Local Authority owned buildings and landbanks including libraries, leisure centre maintenance and corporate building design services for which the Council is responsible. The following Design Consultancy services are required;

    • Architect including PSDP, Conservation and Fire Safety Design.

    • Civil / Structural Engineer.

    • Mechanical & Electrical Engineer.

    • Quantity Surveyor.

    NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders/OJEU Web Site at http://www.etenders.gov.ie

    2)

    Common procurement vocabulary (CPV)

    71200000   Architectural and related services
    71334000   Mechanical and electrical engineering services
    71311000   Civil engineering consultancy services
    71324000   Quantity surveying services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Please view tender documents

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    No

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    In accordance with the conditions of contract to be entered into with the successful consultants

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Applicants are not required to assume a particular legal form at this stage of the competition. Applications may be submitted from single entities or by groups. A group will not be required to convert into a specific legal form in order to submit a tender, but may be required to do so if successful and once it is to be awarded the contract. Clare County Council also reserves the right to contract with each member of the group or on the basis of joint and several liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Applicants are advised to refer to Suitability Assessment Questionnaire

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Applicants are advised to refer to Suitability Assessment Questionnaire

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Applicants are advised to refer to Suitability Assessment Questionnaire

    Minimum level(s) of standards possibly required:

    Applicants are advised to refer to Suitability Assessment Questionnaire

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Applicants are advised to refer to Suitability Assessment Questionnaire

    Minimum level(s) of standards possibly required:

    Applicants are advised to refer to Suitability Assessment Questionnaire

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: yes
    Reference to the relevant law, regulation or administrative provision:

    Applicants are advised to refer to Suitability Assessment Questionnaire & all tender documents

    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  10
    Objective criteria for choosing the limited number of candidates: 

    Please see the Suitability Assessment Questionnaire and the Project Information Memorandum (all available to download from www.etenders.gov.ie).

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    C15-Design Consultancy Framework

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 23.02.2015 - 12:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    23.02.2015 - 12:00
    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates

    23.03.2015
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    a) Candidates shall state if any of (and the reasons why) information supplied by them in response to this notice is confidential or commercially sensitive or should not be disclosed in respect of a request for information under the Freedom of Information Acts 1997-2014.

    (b) Any contract award is subject to production of a current tax clearance certificate from the Revenue Commissioners in Ireland.

    (c) All costs incurred by candidates in preparing submissions must be borne by them. The contracting authority accepts no liability for these costs, irrespective of the outcome of the competition, or if the competition is postponed or cancelled.

    (d) The contracting authority may terminate this competition (or any part thereof), change the basis of and the procedures for the bidding process, at any time, or procure the contract by alternative means if it appears that it can thereby be more advantageously procured. The most economically advantageous or any tender will not necessarily be accepted.

    (e) Candidates should note that this is a two stage selection process. Stage 1 involves Candidates submitting information required by this notice and the suitability assessment questionnaire attached to this notice to the stipulated address and by the stipulated time. For Stage 2 it is envisaged that a minimum of three and a maximum of six suppliers will be invited to tender for this project depending on the quality of the pre-qualification submissions received.

    (f) Applicants should be aware that this project will be executed using the Public Works Contract (Department of Finance).

    (g) All times set out in this contract notice are in local Irish time.

    (h) All monetary amounts shall be quoted in Euro.

    (i) For further information on the procedures governing the competition, candidates’ attention is drawn to the suitability assessment questionnaire.

    (j) Candidates must register their interest on the etenders / OJEC website (www.e-tenders.gov.ie or https://irl.eu-supply.com) in order to be included on the mailing list for correspondence in relation to the competition. Documents are available on line at www.e-tenders.gov.ie or https://irl.eu-supply.com.

    (k) The Authority accepts no liability for any costs and/or expenses incurred by any Candidate/Tenderer in connection with the competition (including the application and/or attendance interview, if required).

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court of Ireland
    IE
    High Court, Central Office, Four Courts, Inns Quay
    Dublin 1
    IE
    E-mail: highcourtcentraloffice@courts.ie
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    Contained in Regulation 7 of the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations 2010 (SI No. 130 of 2010)

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    High Court of Ireland
    IE
    Court, Central Office, Four Courts, Inns Quay
    Dublin 1
    IE
    E-mail: highcourtcentraloffice@courts.ie
    Internet address: http://www.courts.ie