ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 23/01/2015

Expire date: 05/03/2015

External Reference: 2014-378333

TED Reference: 2015/S 019-030761

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

National Roads Authority ( NRA )
N/A
St Martin's House, Waterloo Road
4  Dublin
IE
For the attention of: Obey Mhondera
Telephone: +353 16602511
E-mail: tredmond@nra.ie
Fax: +353 16680009
Internet address(es):
General address of the contracting authority: http://www.nra.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1153
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84222&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84222&B=ETENDERS_SIMPLE
Further information can be obtained from:
National Roads Authority
St. Martins House, Waterloo Road
4  Dublin
IE
Contact point(s): Obey Mhondera
Telephone: +353 16602511
E-mail: omhondera@nra.ie
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
National Roads Authority
St. Martins House, Waterloo Road
4  Dublin
IE
Contact point(s): Obey Mhondera
Telephone: +353 16602511
E-mail: omhondera@nra.ie
Internet address: www.nra.ie
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Roads Administration
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
See Pre-Qualification Documents

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Claims Advisor, Expert Witness, Client Representation and Procurement Assurance Services Framework Agreement: Lot 1 Single Supplier Framework; Lot 2 Multi-Supplier Framework

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No12:  Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
    Main site or location of works, place of delivery or of performance:

    Ireland

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    Number of participants to the framework agreement envisaged: 5
    Duration of the framework agreement
    Duration in months: 48
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  1000000  and 5000000  EUR
    Frequency and value of the contracts to be awarded:

    Contracts (“Call-Off Contracts“) for individual projects may be entered into. The 4 year total value of all Call-Offs under both lots by all Clients is forecast to be circa €1 million to €5 million excl. VAT. This may vary and there is no guarantee that Call-Offs of such value will be awarded under the Framework Agreement. Clients may procure similar services in other ways.

    II.1.5)

    Short description of the contract or purchase(s)

    The National Roads Authority is procuring on its own behalf, and on behalf of a number of local authorities, one single operator framework agreement and one multi-supplier framework agreement (each a “Framework Agreement“ and each the subject of a Lot under this competition) to facilitate the National Roads Authority and the local authorities (who implement national roads programmes and projects that are funded by the National Roads Authority), to avail of the services described herein (the “Services”).

    The Services are divided into two Lots, one of which will form the basis of a single-supplier framework agreement (Lot 1) and the other of which will form the basis of a multi-supplier framework agreement (Lot 2).

    II.1.6)

    Common procurement vocabulary (CPV)

    71319000   Expert witness services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  all lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The National Roads Authority is procuring on its own behalf, and on behalf of a number of local authorities, one single operator framework agreement and one multi-supplier framework agreement (each a “Framework Agreement“ and each the subject of a Lot under this competition) to facilitate the National Roads Authority and the local authorities (who implement national roads programmes and projects that are funded by the National Roads Authority), to avail of the services described herein (the “Services”).

    The Services are divided into two Lots, one of which will form the basis of a single-supplier framework agreement (Lot 1) and the other of which will form the basis of a multi-supplier framework agreement (Lot 2).

    The scope of services under each framework agreement is the provision, when required, of Claims Advisor, Expert Witness, Client Representation and Procurement Advisor Services and other related services in relation to national roads programmes and projects. The services required are in four broad categories:

    (i) Claims Advisor

    Services may involve (but are not limited to): advice on, and assistance with review of, construction contract claims for additional money etc., (see Pre-qualification document)

    (ii) Expert Witness

    Services may involve (but are not limited to): preparation of, and review of, expert witness reports; provision of expert evidence in dispute resolution proceedings including but not limited to litigation, adjudication etc., (see Pre-qualification documents)

    (iii) Client Representation

    Services may involve (but are not limited to): representing the client at alternative dispute resolution proceedings etc., (see Pre-qualification documents)

    (iv) Procurement Assurance

    Services may involve (but are not limited to): satisfying the client in relation to the appropriateness of the client’s procurement processes before legal counsel is sought etc., (see Pre-qualification documents)

    NOTE: To register your interest in this notice and obtain any additional information please visit e-tenders website at https:/www.etenders.gov.ie

    Applicants may submit a response to the Suitability Assessment Questionnaire for both Lots 1 and 2, and may be shortlisted for both Lots 1 and 2. However, the Authority does not intend to award both lots to the same Tenderer (see Pre-qualification documents). The call off procedure will depend on the lot under which Services are procured (see Pre-qualification documents). The Authority will provide further detail at tender stage

    Please note that two paper copies and one PDF soft copy (on CD or USB) of the Suitability Assessment response must be submitted to the NRA physical address indicated. The package containing the Suitability Assessment response should be clearly labelled with the title of the competition.

    Note: The Railway Procurement Agency (the “RPA”) and the National Roads Authority (NRA) are due to merge and all functions of the two bodies are anticipated to be performed by the merged body. The timeline for this merger has not been finalised and, while the merger may take place during the life of the Framework Agreement, the Authority cannot be definitive in this regard. While the operational name of the merged body has yet to be finally decided, the term “Authority” shall be taken to mean the NRA and the merged body.

    Estimated cost excluding VAT
    Range: between  1000000  and 5000000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Information about lots

    Lot No: 1  Lot title: Single Supplier Framework
    1)

    Short description:

    Claims Advisor, Expert Witness, Client Representation and Procurement Assurance Services Framework

    2)

    Common procurement vocabulary (CPV)

    71319000   Expert witness services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Where the Clients choose to procure services, the National Roads Authority (NRA) may at its absolute discretion, approve that services be procured under either of the Lots in question (or otherwise), although the NRA anticipates that it will generally approve that services be procured under Lot 1 (single supplier framework) unless the NRA in its discretion is of the view that the services could be more effectively procured under Lot 2 (or otherwise) including (without limitation) where a conflict of interest arises such that it would not be appropriate for the services to be provider under Lot 1

    Lot No: 2  Lot title: Multi-Supplier Framework
    1)

    Short description:

    Claims Advisor, Expert Witness, Client Representation and Procurement Assurance Services Framework

    2)

    Common procurement vocabulary (CPV)

    71319000   Expert witness services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Where, in its absolute discretion, the NRA decides that a call-off will be conducted under Lot 2, the call-off procedure may be by way of a mini-competition or by way of direct appointment of a particular supplier where the NRA in its discretion is of the view that the services could be more effectively performed by that particular supplier, including (without limitation) where a conflict of interest arises such that it would not be appropriate for the services to be provided by any of the other suppliers under Lot 2.

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    In the case of a consortium all members of the consortium shall be jointly and severally liable for the performance of services

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    See Pre-Qualification Documents

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    An Applicant may rely upon a parent company or other entity/entities for the purposes of responding to the Suitability Assessment Questionnaire (including, for the avoidance of doubt, with respect to all financial and economic standing criteria (including turnover) and all technical capability criteria).

    Where an Applicant is relying on the resources of another entity in respect of a criterion for which a declaration is required, the provision of the declaration in the form set out in the appendices hereto will be interpreted as meaning the Applicant declares that it meets the relevant requirement taking into account such reliance

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    See Pre-Qualification Documents

    Minimum level(s) of standards possibly required:

    See Pre-Qualification Documents

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See Pre-Qualification Documents

    Minimum level(s) of standards possibly required:

    See Pre-Qualification Documents

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: yes
    Reference to the relevant law, regulation or administrative provision:

    See Pre-Qualification Documents

    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  3  and  maximum number  5
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    Lowest price
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    NRA314

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    05.03.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or respond to this tender, you must register your interest to this tender on the following website

    https://irl.eu-supply.com/etenders-simple.asp

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court of Ireland
    Four Courts, Inns Quay
    7  Dublin
    IE
    Telephone: +353 18886087
    E-mail: highcourtcentraloffice@courts.ie
    Internet address: https://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    High Court of Ireland
    Four Courts, Inns Quay
    7  Dublin
    Telephone: +353 18886087
    E-mail: highcourtcentraloffice@courts.ie
    Internet address: http://www.courts.ie