ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 23/12/2014

Expire date: 28/01/2015

External Reference: 2014-854879

TED Reference: 2014/S 249-442152

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D2  Dublin
IE
For the attention of: Hannah Hughes
Telephone: +353 014763400
E-mail: hhughes@tourismireland.com
Fax: +353 014763666
Internet address(es):
General address of the contracting authority: http://www.ireland.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1197
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83655&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83655&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
Tourism Ireland
5th Floor - Bishop's Square, Redmond's Hill
D2  Dublin
IE
For the attention of: Olivia Mulhern
E-mail: omulhern@tourismireland.com
Internet address: www.ireland.com
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Tourism Marketing
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Communications & Advertising Research & Evaluation Services

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No10:  Market research and public opinion polling services
    Main site or location of works, place of delivery or of performance:

    Dublin

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Tourism Ireland invites requests to participate from suitably qualified suppliers in relation to conducting an annual Communications and Advertising Research & Evaluation Services amongst Tourism Ireland’s primary targets in its main markets in the next 5 years (2015-19). This will involve diagnostically evaluating in-campaign executions, monitoring the effectiveness of market-level campaigns and guiding the development of future advertising/marketing/consumer communications collateral.

    II.1.6)

    Common procurement vocabulary (CPV)

    79310000   Market research services
    73110000   Research services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The initial Contract Period will be for three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, opt to extend the contract annually for a further two [2] years, again subject to budget, annual performance review and other factors, up to a maximum Contract Period of five [5] years in total. It is anticipated that work under the Contract will commence in June 2015.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    II.3)

    Duration of the contract or time limit for completion

    Starting  01. 06. 2015  Completion  01. 06. 2020

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Details will be provided to shortlisted candidates in the ITT documentation.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if successful, must contract as a single entitiy, having joint and severable liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and turnover in respect of the activities which are of a similar type to the subject matter of this notice.

    All candidates will be required to provide audited financial accounts/financial statements for the last 3 years.

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Details of previous projects of a similar nature and scope completed in the last 3 years, including a description of the project, delivery timeframes, services provided, samples of completed work, client lists and the names, positions and contact details of referees in each instance.

    Details of relevant experience of the team/personnel involved in the project (role in the project, number of years experience in similar role, with a focus on similar projects worked on, education, area of expertise), providing CVs for each member of the team and confirmation of adequate resources to fulfill the contract.

    Details of audited quality process such as membership of international quality accreditation standards, e.g. ISOand Market Research Quality, Standards Association, Interviewer Quality Control Scheme or similar in-house audited quality system.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  8
    Objective criteria for choosing the limited number of candidates: 

    Please refer to Stage 1 Suitability Criteria in the Instructions documentation available for downloading.

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    SDI 15-001

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    23.01.2015 - 15:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    It is anticipated that the contract will commence during June 2015 for a period of 3 years with an option at the sole discretion of Tourism Ireland to extend annually for a further 2 years, subject to the selected contractor providing a service to the satisfaction of Tourism Ireland. The contract will be subject to annual review.

    Tourism Ireland reserves the right to amend the content of any questionnaires.

    This is the first stage in a two-stage restricted procedure. Following evaluation of Requests to Participate received, a minimum of 5 shortlisted candidates will be invited to submit a detailed tender proposal (subject to the quality of submissions received).

    Requests to Participate (1 signed original and 3 hard copies plus 1 soft copy) must be delivered securely to the delivery address by the deadline detailed in this Contract Notice. Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline.

    Tourism Ireland will not accept responsibility for Requests to Participate that are lost or damaged in the post.

    Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded.

    Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website.

    Award of this contract will be subject to the selected candidate providing a current, valid Tax Clearance Certificate. Details of tax clearance for non-resident applicants will be detailed in the Invitation to Tender documentation.

    The contract will be subject to Irish law.

    Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.