ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 17/12/2014

Expire date: 16/01/2015

External Reference: 2014-498359

TED Reference: 2014/S 246-434249

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Coillte Teoranta
N/A
Unit 3.1 Woodford Business Park
Dublin 17  Santry
IE
For the attention of: Liam MacLaughlin
Telephone: +353 12011111
E-mail: Liam.MacLaughlin@coillte.ie
Fax: +353 12011199
Internet address(es):
General address of the contracting authority: http://www.coillte.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/159
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83531&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83531&B=ETENDERS_SIMPLE
Further information can be obtained from:
Coillte
Unit 3,Woodford Business Park, Santry
17  Dublin
IE
Contact point(s): Procurement
For the attention of: Ronan Gordon
E-mail: ronan.gordon@coillte.ie
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Forestry and other related businesses
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Supply of Total Facilities Management Service for Coillte

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No14:  Building-cleaning services and property management services
    Main site or location of works, place of delivery or of performance:

    Nationwide

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    Coillte is seeking expressions of interest from suitable Professional Facilities Management Service Providers for the provision of a Total Facilities Management Service across its multiple office sites countrywide.

    The range of services included in the contract are as follows:

    • Planned preventative maintenance visits (on average 1 visit per month per site).

    • Reactive maintenance services as required.

    • Mechanical and electrical equipment maintenance and repair.

    • Office cleaning (including window cleaning) to agreed specifications per site, including the management and provision of all consumables required.

    • Security services – to include alarm maintenance and monitoring, key holding services, mobile patrols (where required), CCTV monitoring,

    • Access controls systems maintenance.

    • Pest control.

    • Waste Management Services (including emphasis on improving recycling at sites and waste water treatment plant maintenance).

    • Helpdesk provision during normal business hours (unless otherwise specified).

    Candidates must be capable of providing all of the above services nationally to Coillte, therefore, only candidates who can provide directly or manage through service contracts all of the above services should apply.

    The contract will initially be across 27 occupied office sites throughout Ireland ranging from small low occupancy sites to the largest site at the Company Headquarters in Newtownmountkennedy, Co. Wicklow. In addition we have approximately 35 sites which will require low Facilities input (e.g. gate houses, forest park gates, mast sites, caravan parks, pump houses etc.)

    Where existing contracts / contractors are in place and the term of their contract overlaps with this Facilities Services Contract – the service provider will be required to take over the management of the existing contract / contractor until expiry and then retain and manage or put in place alternative service provision. Details of these contracts will be provided at tender stage.

    Further information on specification will be provided at tender stage.

    To access pre-qualification documentation for this competition please log on to www.coillte.ie and click on the link to Coillte’s Supplier Management System (SMS) on the right hand side of the site, or click on the link below

    https://www.proactisplaza.com/SupplierPortal/?CID=coillte

    • For suppliers already registered on the system use your username and password to login. Then follow the steps below to access the competition:

    • New suppliers must firstly register on the system by clicking on the “register now“ section in the bottom left of page of the screen. Once registration is complete log in and follow the steps below to access the competition:

    Steps to create a response to competition

    Click on;

    o “Opportunities” on the left hand side of the screen

    o “Action” magnifying glass next to the Coillte competition of interest

    o “Register interest” on the left hand side of the screen

    o “Requests from Buyers”

    o “Action” magnifying glass next to the Coillte competition of interest

    o “create a response”

    Any issue with registering or for system queries please contact

    sms.support@coillte.ie or Tel : 012011171

    For specific queries please utilise the Dialogue tab within SMS to contact Ronan Gordon, the Procurement Category Manager, who will endeavour to respond promptly.

    II.1.6)

    Common procurement vocabulary (CPV)

    79993000   Building and facilities management services
    79993100   Facilities management services
    90919000   Office, school and office equipment cleaning services
    90919200   Office cleaning services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Please see description of contract section

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 24 (from the award of the contract)
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 036 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  8
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    Coillte

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    16.01.2015 - 18:00
    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates

    26.01.2015
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Coillte will not be responsible for any costs, charges or expenses incurred in this process.