ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 12/12/2014

Expire date: 29/01/2015

External Reference: 2014-458824

TED Reference: 2014/S 243-428309

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Commission for Energy Regulation
N/A
The Exchange, Belgard Square North
Dublin 24  Tallaght
IE
For the attention of: Siobhan Keating
Telephone: +353 14000800
E-mail: procurement@cer.ie
Fax: +353 14000850
Internet address(es):
General address of the contracting authority: http://www.cer.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1232
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83384&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83384&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Other: Regulatory Authority
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Change Control Authority for National Smart Meter Programme

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Tallaght

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Commission for Energy Regulation (CER) is Ireland’s independent energy and water regulator. The CER was established in 1999 and now has a wide range of economic, customer protection and safety responsibilities in energy. The CER is also the regulator of Ireland’s public water and wastewater system. The CER requires expert consultancy support as part of the National Smart Metering Programme (NSMP) in order to deliver the function of Change Control Authority. The CER, working closely with the Department of Communications, Energy and Natural Resources (DCENR), established the Smart Metering Programme which commenced with Phase 1 in 2008. Phase 2 (Requirements Definition) of the National Smart Metering Programme commenced in February 2013. The purpose of the Change Authority (CA) is to provide advice to the NSMP Project Managers Implementation Group (PMIG) when changes to agreed scope and/or programme timelines are being considered. The CA will review proposed changes with a view to identifying what form of impact assessment is required. The CA will be responsible for scheduling the required impact assessment and collating the responses. This service is also to be available to work streams. All changes to baselined scope are subject to the Change Authority process including those proposed by the SIIG, Department of Communications Energy & Natural Resources (DCENR) or the CER. The Change Authority operates in an advisory capacity and holds no decision making powers. Following a decision on the High Level Design and the progression to the detailed design phase the CER requires expert consultancy support (the ‘Support’) in order to deliver the function of the Change Authority within the NSMP. A detailed scope of this requirement is set out in Section 2 of the Invitation to tender (ITT) document available to download from the contract notice page on www.etenders.gov.ie

    II.1.6)

    Common procurement vocabulary (CPV)

    71600000   Technical testing, analysis and consultancy services
    71621000   Technical analysis or consultancy services
    72220000   Systems and technical consultancy services
    72224000   Project management consultancy services
    79411000   General management consultancy services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The role of Change Authority will also be expected to:

    1. Respect the High Level Design the design of the end-to-end smart metering solution and each of its components to ensure it is robust, fit for purpose and will deliver the regulatory policy requirements (and hence consumer services) agreed by the CER.

    2. Work with the Programme Manager to prioritise activities as necessary that will ensure delivery of the NSMP objectives.

    3. Work closely with the Market Systems Subject Matter Expert to ensure the smart metering design principles are respected.

    4. Work with the Programme Manager and work stream Project Managers and their Design/Technical Leads to ensure that all regulatory / business processes and ICT Systems / technology components, including technical interfaces between different entities (mainly electricity and gas network operators and suppliers), are designed appropriately and that the design decisions are consistent across the programme.

    5. Ensure an appropriate change control process is operated effectively.

    6. Provide impact analysis of design related change requests raised within the Programme.

    7. Undertake ongoing review of quality, design and change processes to ensure that they are operating effectively and report weaknesses and non-compliance to the Programme Manager.

    8. Chair and administer Change Authority meetings. Assign actions and follow up to resolution. Participate and provide input to PMIG meetings and SIIG as required.

    9. Advise the CER on policy impacts.

    The successful tender is expected to have reviewed and analysed the high level design decision and associated appendices before commencing the engagement.

    It is proposed to put in place a contract for a period of 1 year with an option for renewal for up to a further 1 year at the discretion of the CER and subject to written agreement between the parties.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: yes
    Number of possible renewals:  1
    In the case of renewable contracts, estimated time-frame for subsequent calls for competition: 
    in months: 12 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    The Change Authority Lead will report to the CER Regulatory Manager. The Change Authority Lead will provide the CER Regulatory Manager with a report of monthly updates of actual days support incurred and plans for month ahead. Invoices for this element of the contract should be issued monthly, and should be accompanied by an outcome report (i.e. elements worked on, advice delivered etc.)

    In addition to this invoicing information, CER shall be entitled to establish such monitoring and budgetary arrangements in relation to the operation of the contract as they may reasonably deem appropriate.

    The Commission for Energy Regulation operates in accordance with the European Communities (Late Payment in Commercial Transactions) Regulations 2002.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    A grouping, if successful, must contract as a single entity, having joint and severable liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    All tenderers are required to complete a Declaration of Bona Fides pursuant to Article 45 EU Directive 2001/1/EC (See Appendix B of Invitation for Tender).

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to Section 4.1 of the Invitation to Tender document, available to download from www.etenders.gov.ie for relevant conditions with respect to Qualification Criteria applicable to this contract.

    Minimum level(s) of standards possibly required:
    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please refer to Section 4.1 of the Invitation to Tender document, available to download from www.etenders.gov.ie for relevant conditions with respect to Qualification Criteria applicable to this contract.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    011-03-316

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    29.01.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    [DurationDays]: 160 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Chief Registrar, Four Courts, Inns Quay
    7  Dublin
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained