Date of dispatch of this notice: 01/12/2014
Expire date: 22/12/2014
External Reference: 2014-848577
TED Reference: 2014/S 247-436705
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Classic Sector
Directive 2004/18/EC
Services
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)
Clare County Council
N/A
Áras Contae an Chláir
New Road Ennis
IE
For the attention of: Kieran O'Donnell
E-mail: procurement@clarecoco.ie
N/A
Áras Contae an Chláir
New Road Ennis
IE
For the attention of: Kieran O'Donnell
E-mail: procurement@clarecoco.ie
Internet address(es):
General address of the contracting authority: http://www.clarecoco.ie/
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/379
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83083&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83083&B=ETENDERS_SIMPLE
General address of the contracting authority: http://www.clarecoco.ie/
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/379
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83083&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83083&B=ETENDERS_SIMPLE
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)
Type of the contracting authority
Regional or local authority
I.3)
Main activity
- Environment
- General public services
- Housing and community amenities
- Recreation, culture and religion
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
no
Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Establishment of a Single Party Framework Agreement for Legal Services
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
- Category No21:
Legal services
Ennis
NUTS code
Mid-West
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 6
Duration in years: 6
Justification for a framework agreement, the duration of which exceeds seven years:
Nature of services involved
Estimated total value of purchases for the entire duration of the framework agreement
Estimated cost excluding VAT
Range: between 3000000 and 4500000 EUR
Frequency and value of the contracts to be awarded: Range: between 3000000 and 4500000 EUR
II.1.5)
Short description of the contract or purchase(s)
The contracting authority intends to establish a single-party framework agreement for the provision of legal services to support the delivery of its activities. In this regard, it is envisioned that a range of support may be required across a full range of staff (i.e. partner, associate, solicitor, assistant solicitor and trainee).
Clare County Council operates under the following 8 Programme Groups and the legal services to be provided will relate to all programme groups and to all issues that may arise and which require a legal input:
1. Housing and Building.
2. Road Transportation & Safety
3. Water Supply & Sewerage
4. Development Incentives & Controls (Planning)
5. Environment Protection
6. Recreation & Amenity
7. Agriculture, Education & Welfare
8. Miscellaneous Services
It will be necessary that a named individual Solicitor will be ultimately responsible for the delivery of legal services to the Council.
Applicants may apply to be included on the tender list by completing the attached Qualification Questionnaire at Appendix A.
The above requirements represent the current anticipated range of legal services required by Clare County Council during the operation of the proposed framework. In order to be considered for inclusion on the tender list, the applicant must demonstrate that they have met all of the minimum selection requirements. Ultimately, applicants may be invited to tender following evaluation of their Questionnaire.
Taken overall, the contracting authority‘s historical annual expenditure on legal services has been in the region of €500,000 per annum over the last 3 years. This information is provided for information purposes. However, no guarantee can be given of the volume of work to be awarded during the life of the framework agreement.
II.1.6)
Common procurement vocabulary (CPV)
79100000
Legal services
79110000
Legal advisory and representation services
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA):
no
II.1.8)
Lots
This contract is divided into lots:
no
II.1.9)
Information about variants
Variants will be accepted:
no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The Framework Agreement will be established for a maximum period of 6 years and may, at Clare County Council‘s discretion, be used to source all of Clare County Council‘s requirements for legal services during that period.
Admission to the Framework Agreement does not guarantee the award of any contract to any party.
Estimated cost excluding VAT
Range: between 3000000 and 4500000 EUR
Range: between 3000000 and 4500000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 072 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
Please see tender documents ‘PQQ for Legal Services‘
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
To be agreed with successful Tenderer
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the initial contract or any subsequent contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enters simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
Please see tender documents ‘PQQ for Legal Services‘
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
Minimum level(s) of standards possibly required:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
Minimum level(s) of standards possibly required:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
Reference to the relevant law, regulation or administrative provision:
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)
Type of procedure
IV.1.1)
Type of procedure
Accelerated negotiated
Non-priority service
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of
, the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority
CCC14 - Legal Services Tender
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
22.12.2014 - 12:00
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
EN
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds:
no
VI.3)
Additional information:
- As the subject matter of this Framework Agreement is a non priority (Annex II B) service, the establishment of the Framework is not subject to the provisions of Directive 2004/18/EC with regard to the choice of procedure. Therefore, the awarding authority will employ an accelerated negotiated procedure under its own terms and conditions.
- Interested parties must register their interests on the eTenders website (www.etenders.gov.ie). All information relating to attachments including clarifications and changes will be published on the Irish Governments procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge.
- This is the sole call for competition for these services.
- The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
- Contract award will be subject to the approval of the competent authorities.
- It will be a condition for admittance to the Framework Agreement that tenderers and their subcontractors (if any) produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the Framework and of contracts awarded under the Framework.
- Admittance to the Framework will also be conditional upon formal written acceptance of Clare County Council‘s terms and conditions.
- If for any reason, it is not possible to admit the successful tenderer to the Framework Agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the Framework Agreement, as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure, at its sole discretion.
- Notwithstanding the existence of a Framework Agreement, the Contracting Authority at its sole discretion reserves the right to engage in a separate procurement procedure outside of the Framework for any contract arising for legal services.
- The contracting authority reserves the right to reduce the number of operators during this negotiated procedure. The Contracting Authority may gradually reduce the number of solutions to be discussed or tenderers to be negotiated.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Body responsible for mediation procedures
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals:
Please see relevant Irish Statutory Instruments (S.I. 130 of 2010 & S.I. 420 of 2010)
available at www.irishstatutebook.ie
VI.4.3)