ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 28/11/2014

Expire date: 14/01/2015

External Reference: 2014-145675

TED Reference: 2014/S 232-409142

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Iarnrod Eireann-Irish Rail
N/A
Railway Undertaking Procurement,
Inchicore  Dublin 8
IE
For the attention of: Tommy Conlon
Telephone: +353 879816887
E-mail: tommy.conlon@irishrail.ie
Internet address(es):
General address of the contracting authority: http://www.irishrail.ie
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Other: Rail Transport Authority
I.3)

Main activity

  • Other: Public Transport
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Contract Cleaning Services - Rail Passenger Carriages & Station and Office Buildings

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No14:  Building-cleaning services and property management services
    Main site or location of works, place of delivery or of performance:

    Dublin 8

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    A core component of our customer service is offering a high standard of cleanliness throughout our stations and trains. A customers’ first experience with Irish Rail begins when entering our stations and travelling on board our trains. This interaction is always commented on when seeking customer feedback.

    Customers expect that the rail stations and train services that they use for their travel journey are presented to them to them in a state of cleanliness that they would expect to experience at any other modern facility.

    Irish Rail – Iarnród Éireann (IE) wish to engage a company to carry out the following Cleaning Services

    Passenger Carriages (circa 117,000 per annum across 10 locations)

    Station buildings and concourses (circa 37 locations)

    Dublin / Cork train turnaround cleaning service (Heuston Station only) (on the hour every hour between 07.00 - 22.55hrs)

    DART Network Station (circa 30 locations)

    Miscellaneous buildings, offices and depot facilities (circa 42 units)

    At times IE will request the successful contractor to carry out deep cleaning and window cleaning services on agree designated locations.

    Exact locations and numbers will be confirmed to those candidates who are shortlisted and invited to tender.

    II.1.6)

    Common procurement vocabulary (CPV)

    90910000   Cleaning services
    90911000   Accommodation, building and window cleaning services
    90911100   Accommodation cleaning services
    90911200   Building-cleaning services
    90911300   Window-cleaning services
    90919200   Office cleaning services
    90917000   Cleaning services of transport equipment
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Irish Rail – Iarnród Éireann (IE) wish to engage a company to carry out the following Cleaning Services

    Passenger Carriages (circa 117,000 per annum across 10 locations)

    Station buildings and concourses (circa 37 locations)

    Dublin / Cork train turnaround cleaning service (Heuston Station only) (on the hour every hour between 07.00 - 22.55hrs)

    DART Network Station (circa 30 locations)

    Miscellaneous buildings, offices and depot facilities (circa 42 units)

    At times IE will request the successful contractor to carry out deep cleaning and window cleaning services on agree designated locations.

    Exact locations and numbers will be confirmed to those candidates who are shortlisted and invited to tender.

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 036 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    Minimum level(s) of standards possibly required:

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    Minimum level(s) of standards possibly required:

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Objective criteria for choosing the limited number of candidates: 

    As stated in the Pre Qualification Questionnaire (PQQ). The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    IV.1.3)

    Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    Ops 5400 TC

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    14.01.2015 - 15:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: yes
    Estimated timing for further notices to be published:

    Contract will be for three (3) years commencing 2015 renewal circa 2018. Contract will have an option to be extended. Full details will be circulated to those who are shortlisted and invited to tender.

    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    The PQQ is available to be downloaded from www.etenders.gov.ie Registration of this site is free and once registered you can locate the notice follow the instructions and upon noting your interest you will be forwarded the PQQ. Should you have any problems with this process contact the person named in the OJEU notice for assistance.

    IE or CIE will not be responsible for any costs whatsoever incurred by any person or body in the preparation of the Pre-Qualification or Tender stages of this procurement activity.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four Courts, Inns Quay
    8  Dublin
    IE
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained