ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 21/11/2014

Expire date: 08/01/2015

External Reference: 2014-802015

TED Reference: 2014/S 227-400669

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Supplies

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Dublin City Council
N/A
Environment & Transportation Department, Roads & Traffic Administration, Block 2 Floor 6, Civic Offices, Fishamble Street
8  Dublin
IE
Contact point(s): Environment & Transportation Department
For the attention of: Executive Manager
Telephone: +353 12222251
E-mail: etenders.traffic@dublincity.ie
Fax: +353 12222238
Internet address(es):
General address of the contracting authority: http://www.dublincity.ie
Further information can be obtained from:
www.etenders.gov.ie
.
.
IE
Internet address:
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:
www.etenders.gov.ie
.
.
IE
Internet address:
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Regional or local authority
I.3)

Main activity

  • General public services
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
Fingal County Council
PO Box 174, County Hall, Swords, County Dublin
IE
South Dublin County Council
County Hall, Tallaght
24  Dublin
IE
Dún Laoghaire-Rathdown County Council
County Hall, Marine Road, Dún Laoghaire, County Dublin
IE
Cork City Council
City Hall, Anglesea Street, Cork
Cork
IE

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Multi-Supplier Framework Agreement for Supply and Delivery of Functional LED Street Lighting Luminaires in Two Lots

II.1.2)

Type of contract and location of works, place of delivery or of performance

Supplies
    Purchase
    Main site or location of works, place of delivery or of performance:

    Dublin and Cork

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    Number of participants to the framework agreement envisaged: 14
    Duration of the framework agreement
    Duration in years: 4
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT
    Range: between  7200000  and 10000000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    Dublin City Council together with Fingal County Council, South Dublin County Council, Dún Laoghaire-Rathdown County Council & Cork City Council, are seeking tenders for the supply & delivery of Functional LED Street Lighting Luminaires to the nominated stores of each of the purchasing local authorities.

    It is the intention of the above named local authorities to establish a multi-supplier framework agreement with 2 lots for a period of 4 years. Lot 1 is for Functional LED Street Lighting Luminaires to achieve Lighting Class P4 of BS 5489:2013 and Lot 2 is for Functional LED Street Lighting Luminaires to achieve Lighting Class P2 of BS 5489:2013.

    Following the conclusion of this competitive process it is envisaged that for each lot, 7 successful tenderers (providing there are at least 7 suitably qualified) will be admitted to the framework as framework members for that lot. In each lot, admission to the framework as a framework member will be awarded on the basis of the most economically advantageous tender in accordance with the award criteria as set out in the tender documents.

    The Framework is being established under the Open Procedure in accordance with the EU Public Sector Directive 2004/18/EC. Under the open procedure any interested party may submit a tender. All tenderers are reminded to read the tender document carefully and respond in accordance with its specification and all other requirements by the tender deadline.

    II.1.6)

    Common procurement vocabulary (CPV)

    34928500   Street-lighting equipment
    31527200   Exterior lights
    31527210   Lanterns
    34928530   Street lamps
    34993000   Road lights
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Estimated cost excluding VAT
    Range: between  7200000  and 10000000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 048 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: LED Street Lighting Luminaires to achieve Lighting Class P4 of BS 5489:2013
    1)

    Short description:

    Tenders are invited for the supply & delivery of Functional LED Street Lighting Luminaires to the nominated stores of the purchasing local authority. Luminaires must achieve Lighting Class P4 of BS 5489:2013.

    2)

    Common procurement vocabulary (CPV)

    34928500   Street-lighting equipment
    31527200   Exterior lights
    31527210   Lanterns
    34928530   Street lamps
    34993000   Road lights
    3)

    Quantity or scope:

    For full details on scope and specification, please refer to the tender documents.

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: LED Street Lighting Luminaires to achieve Lighting Class P2 of BS 5489:2013
    1)

    Short description:

    Tenders are invited for the supply & delivery of Functional LED Street Lighting Luminaires to the nominated stores of the purchasing local authority. Luminaires must achieve Lighting Class P2 of BS 5489:2013.

    2)

    Common procurement vocabulary (CPV)

    34928500   Street-lighting equipment
    31527200   Exterior lights
    31527210   Lanterns
    34928530   Street lamps
    34993000   Road lights
    3)

    Quantity or scope:

    For full details on scope and specification, please refer to the tender documents.

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    See tender documents for details at www.etenders.gov.ie

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    See tender documents for details at www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    See tender documents for details at www.etenders.gov.ie

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See tender documents for details at www.etenders.gov.ie

    Minimum level(s) of standards possibly required:

    See tender documents for details at www.etenders.gov.ie

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    etender reference number; 90123

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    08.01.2015 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA
    IV.3.7)

    Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 012 (from the date stated for receipt of tender)
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    Additional Information – Dublin City Council

    1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

    2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

    3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

    4. Please note in relation to all documents, with the exception of the standard listed in section 5.1 of the specification, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

    5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

    6. The framework agreement is primarily for use by the Public Lighting and Electrical Services Division of the Environment and Transportation Department of Dublin City Council and the Public Lighting Departments of Fingal County Council, South Dublin County Council, Dún Laoghaire-Rathdown County Council and Cork City Council, but may also be extended for use by other divisions of Dublin City Council or other local authorities as requirements arise.

    7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

    8. Tenders may be submitted in English or in the Irish language.

    9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

    10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

    11. All queries regarding this tender must be emailed to etenders.traffic@dublincity.ie for the attention of Public Lighting Services. Queries must be in question format and must be submitted by email. Emails to be clearly marked ‘Tender for Multi-Supplier Framework Agreement for Supply and Delivery of Functional LED Street Lighting Luminaires in Two Lots’. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on Friday 19th December 2014 to enable issue of responses to all interested parties.

    12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four Courts
    7  Dublin
    IE
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained