Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Dublin City Council
N/A
Civic Offices,
Wood Quay Dublin 8
IE
Telephone: +353 12222222

Internet address(es):
General address of the contracting authority: http://www.dublincity.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82543&B=ETENDERS_SIMPLE

Further information can be obtained from:

www.etenders.gov.ie
.
.
LT

Internet address:

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:

www.etenders.gov.ie
.
.
IE

Internet address:

Tenders or requests to participate must be sent to:

Dublin City Council, Law Department
Block 4, Floor 4, Civic Offices, Wood Quay
8 Dublin
IE
For the attention of: Senior Executive Officer
Telephone: +353 12223242
E-mail: sean.casey@dublincity.ie

Internet address:

I.2)

Type of the contracting authority

Regional or local authority

I.3)

Main activity

General public services

I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Multi-Operator Framework Agreements for Legal Services in 4 Lots

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services

Category No21: Legal services

Main site or location of works, place of delivery or of performance:

Dublin 8

NUTS code

Dublin

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40

Duration of the framework agreement
Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated cost excluding VAT
Range: between 200000 and 5000000 EUR

Frequency and value of the contracts to be awarded:

II.1.5)

Short description of the contract or purchase(s)

The Law Department of Dublin City Council (DCC) is the largest legal Local Authority Office in the country. It provides a comprehensive service to the City Council in the entire area of Local Government Law including Conveyancing, Litigation, Commercial, Arbitration and EU Procurement. It is also a partner in a special project dealing with Personal Injuries Claims and Proceedings. However there are occasions when particular specialist legal services are required by the Council which are not available within the Law Department itself or if available the Law Department does not have the requisite personnel available to provide those legal services at the time in question.

II.1.6)

Common procurement vocabulary (CPV)

79100000 Legal services

79110000 Legal advisory and representation services

79111000 Legal advisory services

79112000 Legal representation services

79140000 Legal advisory and information services

II.1.7)

Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)

Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)

Information about variants

Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:

Dublin City Council therefore wishes to establish multi-operator framework agreements in respect of 4 Lots for the provision of Legal Services over a period of three years commencing in 2015 , with a possibility of extension for a further year. The requirements are divided into four lots and tenderers may apply for admission to the relevant framework under one or more lots. Separate competitions will be conducted for each lot.

Estimated cost excluding VAT
Range: between 200000 and 5000000 EUR

II.2.2)

Information about options

Options: no

II.2.3)

Information about renewals

This contract is subject to renewal: no

Information about lots

Lot No: 1 Lot title: Employment Law

Short description:

The services that are within Lot 1 include

specialised advice on Employment Law and

related issues which arise from time to time,

including the drafting of employment agreements

and human resource documentation. This advice

will generally be required by Senior Management

in the Human Resources Department in Dublin

City Council in their dealings with its employees

and the trade union representatives.

Common procurement vocabulary (CPV)

79100000 Legal services

79110000 Legal advisory and representation services

79111000 Legal advisory services

79112000 Legal representation services

79140000 Legal advisory and information services

Quantity or scope:

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Lot No: 2 Lot title: Construction Law

Short description:

Dublin City Council may require firms to provide

advice regarding contentious and non-contentious

issues which may include litigation / dispute

resolution services in relation to disputes and

contract management issues as may arise in

connection with construction contracts, ranging

from residential developments to infrastructural and utilities related

projects.

Common procurement vocabulary (CPV)

79100000 Legal services

79110000 Legal advisory and representation services

79111000 Legal advisory services

79112000 Legal representation services

79140000 Legal advisory and information services

Quantity or scope:

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Lot No: 3 Lot title: Commercial Conveyancing

Short description:

In general terms, services within Lot 3 shall include advice and the provision of legal services to DCC in relation to any commercial transaction involving land. Such transactions may be by way of sale or acquisition; the services shall include advice, negotiation, preparation of legal documentation, the implementation of any such agreements to completion and the hand over at the end of each transaction to DCC’s Property Management Division in the Development Department. Services shall include dealing with any ancillary legal matters or disputes as arise during the course of such transactions.

Common procurement vocabulary (CPV)

79100000 Legal services

79110000 Legal advisory and representation services

79111000 Legal advisory services

79112000 Legal representation services

79140000 Legal advisory and information services

Quantity or scope:

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Lot No: 4 Lot title: Public Procurement Law

Short description:

Under this Lot DCC may seek legal advice and

support in respect of the law governing (or relating

to) public procurement.

Common procurement vocabulary (CPV)

79100000 Legal services

79110000 Legal advisory and representation services

79111000 Legal advisory services

79112000 Legal representation services

79140000 Legal advisory and information services

Quantity or scope:

Indication about different date for duration of contract or starting/completion

Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.4)

Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met:

Please see tender documents on www.etenders.gov.ie for full details

III.2.2)

Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met:

Please see tender documents on www.etenders.gov.ie for full details

Minimum level(s) of standards possibly required:

Please see tender documents on www.etenders.gov.ie for full details

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please see tender documents on www.etenders.gov.ie for full details

Minimum level(s) of standards possibly required:

Please see tender documents on www.etenders.gov.ie for full details

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:

Tenderers must be eligible to provide legal services in Ireland under the terms of the Solicitors Acts 1954 to 2008 and/or applicable EU law. All of the personnel proposed for each Lot must hold a current and valid practising certificate issued by the Law Society of Ireland or equivalent professional body. Further information on registration procedures can be found at http://www.pointofsinglecontact.ie/Browse-by-Sector/Legal/Solicitors.html. The Irish Point of Single Contact (PSC) has been established as the point of single contact for Ireland as required under the Services Directive 2006/123/EC. The role of the PSC is to assist service providers who wish to provide services in Ireland, by connecting them with the relevant competent authorities in order to complete all relevant procedures.

III.3.2)

Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

Open

IV.2)

Award criteria

IV.2.1)

Award criteria

The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction

An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

etenders file reference number 90055

IV.3.2)

Previous publication(s) concerning the same contract

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate

15.01.2015 - 12:00

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up

EN,GA

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

Duration in months: 012 (from the date stated for receipt of tender)

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information:

Additional Information – Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

7. Tenders may be submitted in English or in the Irish language.

8. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

9. All queries regarding this tender must be emailed to Sean Casey at this email address: sean.casey@dublincity.ie. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 5th January 2015 to enable issue of responses to all interested parties.

10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

The High Court
The Four Courts, Inns Quay
8 Dublin

Internet address:

Body responsible for mediation procedures

Please contact your legal representative

Internet address:

VI.4.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals:

Please contact your legal representative

VI.4.3)