ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 07/11/2014

Expire date: 15/12/2014

External Reference: 2014-737657

TED Reference: 2014/S 218-385675

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Department of Justice and Equality
N/A
94 St. Stephen's Green
Dublin 2  Ireland
IE
For the attention of: David Spratt
Telephone: +353 16028840
E-mail: procurement@justice.ie
Internet address(es):
General address of the contracting authority: http://www.justice.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1122
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82445&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82445&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

I.3)

Main activity

  • General public services
  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Provision of ICT Managed Service

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No5:  Telecommunications services
    Main site or location of works, place of delivery or of performance:

    Ireland

    NUTS code
    Dublin
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The Minister for Justice and Equality (“the Contracting Authority”) invites responses (“Responses”) to this contract notice including appendices 1 - 5 (which together form the “Contract Notice”) from economic operators (“Candidates”) for the provision of ICT managed services as described in more detail in Appendix 1 of this Contract Notice (“Services”).

    Undertakings who wish to participate in this public procurement competition must:

    1. comply with all requirements as set out in this Contract Notice and

    2. complete and return with their Response the documentation at Appendices 3-5 to this Contract Notice.

    Failure to comply with the requirements as set out in this Contract Notice and/or the non-provision of any requested information or document in this Contract Notice may render the Response invalid (“Invalid Response”). Candidates may include additional information and documentation that they consider necessary to provide a sufficient response to this Contract Notice. The Contracting Authority may reject Invalid Responses from this public procurement competition. The Contracting Authority shall consider all valid Responses against the qualification criteria at Part III of this Contract Notice.

    II.1.6)

    Common procurement vocabulary (CPV)

    72611000   Technical computer support services
    72315000   Data network management and support services
    72253000   Helpdesk and support services
    72253200   Systems support services
    72514000   Computer facilities management services
    72317000   Data storage services
    64227000   Integrated telecommunications services
    72710000   Local area network services
    72720000   Wide area network services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    For the purpose of replying to this Contract Notice Candidates should refer to Appendix 1 of this Contract Notice. Detailed specifications will issue to the successful Candidates with the Request for Tenders.

    II.2.2)

    Information about options

    Options: yes
    Description of these options:

    The term of the services contract will be 2 years which may, at the discretion of the Contracting Authority, be extended on the same terms and conditions for 3 additional periods of 1 year each.

    Provisional timetable for recourse to these options:
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 024 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    None

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Core contractual terms will be set out in the Request for Tenders.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Core contractual terms will be set out in the Request for Tenders.

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Core contractual terms will be set out in the request for tenders.

    Candidates must include a statement confirming whether any of the excluding circumstances listed in Article 45 of the EU Council Directive 2004/18/EC as implemented into Irish law by Regulation 53 of the European Communities (Award of Public Authorities’ Contracts) Regulations 2006 (Statutory Instrument 329 of 2006), apply to the Candidate. Candidates from Ireland and the United Kingdom must include with the Tender the declaration at Appendix 5 to this Contract Notice (“Declaration”). For Candidates outside Ireland and the United Kingdom the statement must be evidenced as appropriate.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    1) 1) Proof of economic standing and financial standing by means of presentation of balance sheets.

    Minimum level(s) of standards possibly required:

    Candidates must demonstrate that they have had an overall turnover of not less than €20million for each of the three immediately preceding years.

    Candidates will either pass OR fail this qualification criterion.

    Candidates must provide the following specified documentation with their Response. However, where the Candidate is unable, for a valid reason, to provide that documentation, the Candidate must inform the Contracting Authority of that valid reason as to why it cannot be supplied and can provide such other suitable alternative documentation to prove, to the satisfaction of the Contracting Authority, their economic and financial capacity:

    Copies of audited financial statements which must include an unqualified audit report of the financial statements.

    Candidates should note that economic operators relying on the capacity of other entities must submit an undertaking duly evidenced when requested by the Contracting Authority from those entities that they will place the necessary resources at the disposal of the Candidate.

    Candiadates are reminded of paragraph 2 of Appendix 2 in relation to Responses from consortia

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See tender documents for details.

    Minimum level(s) of standards possibly required:

    1. Candidates must demonstrate they have the level of experience to provide high quality services of a similar type, scale and complexity sought in this public procurement competition. Candidates will either pass OR fail these qualification criteria.

    Candidates must include the following with their Responses to demonstrate this criterion:

    (i) List of principal contracts undertaken in the last 3 years providing services of a similar type, scale and complexity to those sought in this public procurement competition, with an indication of the scale of the contracts, dates and recipients, of the service provided;

    (ii) three satisfactory references (including contact name and details). The Contracting Authority may contact any or all referees without prior notice being given to the candidate; and

    (iii) The CVs of the key personnel who will be assigned to provide the Services for the duration of the contract.

    2. Candidates must have obtained quality management accreditation to the EN29000 – ISO9000 standard or equivalent. Candidates must include evidence of their accreditation with their Response.

    Candidates should note that economic operators relying on the capacity of other entities must submit an undertaking duly evidenced with their Response from those entities that they will place the necessary resources at the disposal of Candidates.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators:  3
    Objective criteria for choosing the limited number of candidates: 

    See above

    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    ICT Managed Service

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    15.12.2014 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN,GA

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no